FM110399
FINANCE COMMITTEE - CITY OF MUSKEGO UnAapproved
MINUTES OF MEETING HELD WEDNESDAY, November 3, 1999
The meeting was called to order at 7:10 PM by Mayor David De Angelis. Also present were
Committee Members Salentine, Slocomb, Sanders and Finance Director Dawn Gunderson, and
those per the attached sheet.
The Mayor noted that the agenda was posted on November 2, 1999 in accordance with the Open
Meeting Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the October 20, 1999 Finance Committee Meeting were reviewed and placed on file.
REVIEW OF LICENSE APPLICATIONS - Ald. Slocomb moved to approve an Operator’s License
for Sally Mane and Jonathan Heller, subject to receipt of fees, favorable police reports and
verification of schooling. Seconded by Ald. Slocomb. Carried by all.
Mr. Liborio Mazzarisi from the Villa Italian Restaurant was present to request a Liquor License for his
new restaurant at the intersection of Bay Lane and Woods Road. Due to the numerous issues that
remain with the physical structure, a license would have to be granted contingent upon completion
of the various improvements and required permits being issued. Ald. Sanders moved to approve a
Liquor License for Liborio Mazzarisi subject to approval from Plan Commission for Conditional
Use and Building, Site & Operation Plan. This condition of approval is for the tavern only and
not the entire structure. Seconded by Ald. Salentine. Carried by all.
The Mayor also reported that an Under 18 “Sting” was performed and 4 individuals from 4 different
establishments were caught serving individuals. All 4 individuals will be requested to appear before
this Committee at a future date.
PERIODIC LICENSE REVIEW
Ms. Denise Molkentin - was requested to be present at this evening’s meeting to discuss the status
of her operator’s license further with the Committee, providing the documents the Committee had
requested. Ms. Molkentin is still employed at the Aud Mar. After review of the documentation of the
materials presented, Ald. Slocomb moved to continue the 3 month review process for an
additional 12 months. Seconded by Ald. Salentine. Carried by all. Ald. Salentine also cautioned
Ms. Molkentin on any subsequent infractions.
Ms. Joan Wagner - No adverse activity has been reported.
UNFINISHED BUSINESS
Further Review of Point Evaluation of Administrative Assistant - Police Department - The Mayor
provided documentation regarding this classification appeal. After a evaluation of the new job
description, Commonwealth Personnel Management Services determined that the total points
equate to 286 and also determined that the Pay Range should be changed to G6. Ald. Slocomb
recommended that the point value of this position be changed to 286 and the Pay Range
change to G6. Seconded by Ald. Salentine. Carried by all.
NEW BUSINESS
Review Liability Insurance Policy (Wausau) - Dawn provided a report detailing the estimated
annual premiums for Workers Compensation ($94,613), Commercial General Liability ($37,225),
Law Enforcement Liability ($35,859), Automobile ($32,100), Umbrella ($13,914), Fidelity/Crime
Coverage ($617.00) and Public Officials ($20,825). These premiums total $235,153 for the year
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November 3, 1999
2000 as compared with $205,122 from 1999. The major difference in premium cost is the increase
from $66,908 in 1999 for Workers Compensation coverage. Due to several mishaps that occurred
to City Hall employees these premiums were increased by Wausau. Dawn reports that she is
working on changing some of the coverage limits to lower these estimated premiums (primarily the
Public Official coverage). With the changes she is contemplating, the City of Muskego will still have
an $11,000 shortfall in the estimate that was placed in the 2000 budget. At this time, changing
insurance carriers would not lower the rates due to the number of claims against the policies. Ald.
Salentine moved to approve the insurance premium proposal, excluding the Public Officials
coverage. Seconded by Ald. Sanders. Carried by all.
Review Kurth Park Natural Fence Line Quotes - (Parks and Recreation) - Craig Anderson, Parks
& Recreation Director, provided a memo to the committee advising of the two quotes that were
received for the installation of a “natural” fence line in the Kurth Park area. Schmeling’s Nursery
provided a quote of $18,020 and Durham Hill provided a quote of $25,240.35. Ald. Sanders moved
to approve the quote received from Schmeling’s Nursery in the amount of $18,020. Seconded
by Ald. Slocomb. Carried by all.
Review Dental Insurance Quotes - 3 plans have been made available to City Hall employees, at
their expense, for dental insurance. At this time, Compcare is showing a 7 ½ % cost increase, 9%
increase for “out of network” insurance and 11% increase in the intermediate coverage. Ald.
Sanders moved to retain the coverage made available to City Hall employees by First
Commonwealth and Compcare. Seconded by Ald. Slocomb. Carried by all.
Review Health Insurance Quotes - The Mayor did not have the materials for distribution at this
evenings meeting.
Review Employee Assistance Program Quote - The City currently contracts with National
Employee Assistance Services, Inc. At a rate of $1.66 per month per employee. If the City would
like to extend the contract for an additional 2 years, this rate would be locked in. Ald. Sanders
moved to approve a 2 year contract with National Employee Assistance Services, Inc., at a rate
of $1.66 per employee, per month. Seconded by Ald. Salentine. Carried by all.
Review Request to Write Off Accounts Receivable - Tina Ball of the Finance Department provided
a memo detailing two separate situations where the City has billed two entities since 1996. Due to
the inability to collect the funds, she is requesting that the Finance Committee write off. Gustafson
Construction Corp., has $247.90 outstanding since 1996. A law suit has been settled and there are
no monies available to pay this debt. Ald. Slocomb moved to approve the writing off of $247.90
from Gustafson Construction Corp. Seconded by Ald. Sanders. Carried by all. In the second
situation, Kimberly Estates (Yaeger), money remains due for the Developer Deposit and Letter of
Credit. The bank that held the Letter of Credit erroneously closed the account when Mr. Yaeger
presented the bank with a letter stating that the City was “anticipating” acceptance of improvements.
This amount totals $2807.08. Additionally, Mr. Yaeger also has a negative developer’s deposit in the
amount of $524.45. A fee that Mr. Yaeger does not feel responsible for. Due to this money not
being able to be placed on a tax role and costs associated with the threat of legal action on the part
of Mr. Yaeger, this dollar amount is also being requested to be written off. Due to the Committee
requesting additional information on the exact course of events with this situation, Ald. Slocomb
moved to defer until all related documents could be assembled and provided to the Committee
for review. Seconded by Ald. Salentine. Carried by all.
Review Amendment to Deposit and Forfeiture Schedule (Cable TV) - Ald. Slocomb wished to
further discuss this issue with the Committee. Ald. Slocomb does not feel that a separate place
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November 3, 1999
within the Deposit and Forfeiture Schedule will need to be made for Cable TV. Ald. Slocomb and the
Mayor contend that as long as these infractions are covered in the Ordinance and Agreement, the
placement of the fees associated with the infractions within the Schedule is not critical. Please
remove item from subsequent agendas. The Mayor also stated that they are requesting an up-front
Capital payment from Time/Warner Cable. This item will be placed on the next meetings agenda to
determine the allocation of those monies.
Discuss Contracted Services on Landfill Compliant Officer - Ald. Slocomb provided a scope of
services proposal from J.S. Spear & Associates for this liaison position between the City and
Superior Emerald Park Landfill Inc. This position will address six main areas consisting of; Landfill
construction/inspection/monitoring, Landfill operations monitoring, Water quality monitoring/data
analysis, Air quality monitoring/analysis, Facility closure and post-closure care/monitoring and
participation with the Standing Committee. This position will be funded, in-part by the $25,000
annually allocated by SEPLI for this position. This position will not replace the Standing Committee.
The estimated cost for the months of October, November and December are $13,300. Ald.
Salentine moved to approve J.S. Spear & Associates services at a cost not to exceed $13,300.
Seconded by Ald. Sanders. Carried by all.
Discuss Library Computer Network - New Library - The Mayor provided a sizable package of
material regarding the computer network at the new Library. The Committee will review the
documents provided. Ald. Salentine moved to defer until Wednesday, November 17, 1999
Finance Committee meeting. Seconded by Ald. Sanders. Carried by all.
RELEASE OF FUNDS
Champions Village Addition #2 - Ald. Slocomb moved to approve the Release of Funds totaling
$430,187.15. Seconded by Ald. Sanders. Carried by all.
MAINTENANCE AGREEMENTS - NONE
FINANCE DIRECTORS REPORT - Dawn reports that she received the first monthly payment from
the Metro Landfill expansion, City of Franklin. The payment amount is correct per the agreement.
Additionally, Dawn discussed the upcoming Common Council meeting where GO Promissory Notes
will be on the agenda for authorization. These Notes will be used for Woods Road, Martin Drive, fire
truck purchase and traffic control lights and City Hall remodeling. This, along with the water and
sewer borrowings will represent over 5 million dollar in amount of borrowing. With this large amount,
Ehlers is suggesting that the GO Notes be sold prior to the conclusion of 1999 and in order to lower
the borrowing amount from 5 million dollars, Ehlers is also suggesting that the City sell sewer/water
Revenue Bonds after the new year. The City also needs to meet with Moody’s in order to increase
their bond rating for sewer utility. The last time this was done was 1996. The meeting is scheduled
for December.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None
ADJOURNMENT
Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 9:05 p.m.
Seconded by Ald. Sanders. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary