FM102099
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, October 20, 1999
The meeting was called to order at 7:15 PM by Mayor David De Angelis. Also present were
Committee Members Salentine, Slocomb, Sanders and Finance Director Dawn Gunderson. Also
those per the attached sheet.
The Mayor noted that the agenda was posted on October 15, 1999 in accordance with the Open
Meeting Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the October 6, 1999 Finance Committee Meeting were reviewed and placed on file.
REVIEW OF LICENSE APPLICATIONS - Ald. Salentine moved to approve an Operator’s License
for Kathleen Zaren, Lisa Rupp and Jonelle Rieger, subject to receipt of fees, favorable police
reports and verification of schooling. Seconded by Ald. Slocomb. Carried by all.
The Committee reviewed the request by the Moose Lodge for a Change of Agent of Record to Mr.
Andrew Volanski. Ald. Sanders moved to approve the Change of Agent of Record for the
Moose Lodge to Mr. Andrew Volanski, subject to receipt of fees, favorable police report and
verification of schooling. Seconded by Ald. Slocomb. Carried by all.
Mr. Zoran Radisavcevic was present to request a “Class A Liquor License” for his newly acquired
business (Crossroads). After review of his file, Ald. Salentine moved to approve an Operators
License for Mr. Zoran Radisavcevic, subject to receipt of fees, favorable police report and
verification of schooling. Seconded by Ald. Slocomb. Carried by all.
PERIODIC LICENSE REVIEW
Ms. Denise Molkentin was requested to be present at this evenings meeting due to her arrest and
subsequent conviction for an alcohol related incident on July 26, 1999. The Mayor requests that Ms.
Molkentin provide the Committee with her past history file as well as her AODA assessment that was
recently completed. Ald. Salentine moved to defer until November 3, 1999 Finance Committee
at which time the Committee will be provided with the documentation necessary to better
evaluate the situation. Seconded by Ald. Slocomb, motion carried by all.
UNFINISHED BUSINESS
Further Review of Point Evaluation of Administrative Assistant - Police Department - The Mayor
reports that the evaluation is not yet complete. The issue will be discussed at the November 3, 1999
Finance Committee meeting.
NEW BUSINESS
Review Computer Maintenance Agreement (Information Systems) - The maintenance agreement
is for the City’s file server. The former warranty provider (Decision One) did not have the rapid
response time that the IS Department was in need of. Sentinel Technologies has been secured as a
provider for this service, guaranteeing a 2 hour response time. The cost per month for the
agreement is $110.29. The Mayor questioned if there was no agreement with any provider what the
cost and response time might be? Finance Director Gunderson stated that she did not have that
data available. Ald. Slocomb moved to defer until the Tuesday October 26, 1999 Finance
Committee meeting. The Committee requests an inventory list of what is covered in the
parameters of the Maintenance Agreement. Seconded by Ald. Sanders. Carried by all.
Finance Committee Minutes Page 2
October 6, 1999
Review Amendment to Deposit and Forfeiture Schedule (Cable TV) - Ald. Slocomb and the City
Clerk-Treasurer discussed the various monetary Deposit and Forfeiture’s related to Cable TV
(particularly the $100.00 fee for the Unauthorized Theft of Cable). Discussion needs to occur as to
where to place these fees within the Schedule. Ald. Slocomb moved to defer this issue until the
November 3, 1999 Finance Committee meeting in order to obtain input on the proper location
within the Schedule for these Cable TV related fees. Seconded by Ald. Salentine. Carried by
all.
Review Urban Forestry Grant Supported Projects for 2000 - Lakes Project Coordinator, Tom
Zagar was present to discuss this plan for financing and projects which was developed by the Urban
Forestry Committee and their consultant Ranger Services. Portions of the plan include the planting
of 100 trees and conducting pruning seminars to the public in order to better maintain the trees
planted by the City on private land. The Mayor questioned if additional monies for grants could be
obtained (matching grants) for the money already spent on the Industrial Park area? Tom will look
into this possibility. A Tree City USA designation is also being sought by the Committee. The
request for grants is required by November 3, 1999. Tom anticipates mailing the grant application
next week. Tom also mentioned that the Committee is expanding the list of tree species in order to
broaden the types of trees planted, which in turn, lessens the potential for diseases and spread of
them to a specific group of trees (Dutch Elm Disease for example). Ald. Sanders moved to
approve the submission of the Urban Forestry Grant Application for 2000. Seconded by Ald.
Slocomb. Carried by all.
Review Quote for Cleaning Service for 2000 - The contract for Dan Plautz Cleaning Service, Inc.,
was provided for the Committee to review. This contract includes City Hall, Police Department and
the Garage. The Committee questioned the scope of services for the Garage. Dawn read the entire
service agreement for the Garage. This contract reflects a 2% increase in price from last year and
the additional cost for cleaning the new library. Ald. Salentine mentioned the super job this company
does. Ald. Salentine moved to approve the Cleaning Service Contract for 2000 from Dan Plautz
Cleaning Service, Inc., at a cost of $6,742.49. Seconded by Ald. Slocomb. Carried by all. The
Committee discussed the potential for a reduction in cleaning costs if the first floor of City Hall does
vacate the area during the construction process.
Review Trunked Radio System Agreement - The Mayor provided a copy of the Agreement in
question. At this time the GO Promissory note cannot be approved by the Committee due to the
contract not being awarded as of yet, so no dollar amount is available. This Agreement states that
Waukesha County will bear 50% of the cost of the project with the remaining participating
communities splitting the costs by a percentage of use basis. The Mayor stated that $11,000 has
been budgeted for operating costs for this project. Ald. Sanders moved to recommend approval
and forward to Council. Seconded by Ald. Salentine. Carried by all.
Review Architectural Quotes - City Hall Remodeling - 10 Request for Proposals were sent out, 2
responses were received (Durrant Architects and Barrientos Design). Durrant’s proposal for the
project cost was $93,000 and Barrientos project proposal costs was $75,200. Due to the similarity in
the proposals and scope of services provided, Ald. Slocomb moved to recommend approval of
Barrientos Design and forward to Council. Seconded by Ald. Sanders. Carried by all. The
Committee discussed the potential of moving the majority of the first floor individuals within City Hall
to temporary quarters during the construction process. The major drawback is that there will be no
available meeting rooms on the lower level for outside groups who currently do use the facilities at
City Hall. A plus is that substantial money can be saved by allowing the contractors free reign in the
building during the process without the worry of disruption of the workers of the City of Muskego.
Finance Committee Minutes Page 3
October 6, 1999
Review Write-offs - Title 19 and Collection Agency - Dawn provided the Committee with copies of
the lists of unpaid ambulance and Title 19 individuals. These bills have been sent to Waukesha
County Collection Division. These people do not own property in the City of Muskego, so there is no
option of placing these unpaid bills on the tax roll. The Collection agency suggests that these be
written off due to bankruptcy, deceased and unable to locate or no assets. The Title 19 write-offs
are due to Federal/State Law stating that providers are required to write off these costs. Ald.
Salentine moved to approve the write off totaling $10,885.77. Seconded by Ald. Slocomb.
Carried by all. Title 19: Ald. Salentine moved to approve the write off totaling $3,952.73.
Seconded by Ald. Sanders. Carried by all.
RELEASE OF FUNDS
North Cape Farms - Pipke $60,399.00 - Ald. Slocomb moved to approve the Release of Funds
totaling $60,399.00. Seconded by Ald. Sanders. Carried by all.
Pasadena Drive - Per R&M recommendation, Ald. Slocomb moved to defer this item until the
Tuesday, October 26 1999 Finance Committee meeting. Seconded by Ald. Salentine. Carried
by all.
MAINTENANCE AGREEMENTS - NONE
FINANCE DIRECTORS REPORT - Dawn reports that the meetings on the Budget are concluded.
Preliminary copies of the 2000 Budget for public hearing will be ready tomorrow.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - The Mayor reports
that a meeting has been scheduled with the Muskego Volunteer Fire Company on Monday, October
25, 1999.
Ald. Salentine, on behalf of a City employee cited that unpaid insurance bills are going to collection
agencies. Dawn is aware of the situation and has instructed the individual to provide her office with
any collection related correspondence the individual receives. At this time, it appears that the
individual has not made the appropriate payments on costs associated with co-pay and co-insurance
guidelines.
ADJOURNMENT
Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 8:50 p.m.
Seconded by Ald. Sanders. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary