FM070799
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, July 7, 1999
The meeting was called to order at 7:06 PM by Mayor De Angelis. Also present were Committee
Members Salentine and Sanders, Finance Director Dawn Gunderson and those per the attached list.
Ald. Slocomb was excused.
The Mayor noted that the agenda was posted on July 2, 1999 in accordance with the Open Meeting
Law.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of the June 16, 1999 Finance Committee Meeting were reviewed and placed on file.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve an Operator’s License for Nicole Lueck, Gregory Paaske, Kelli
Zittergruen, Kristen Poplawski and Patricia Przybylka, subject to receipt of fees, favorable police
reports and verification of schooling. Seconded by Ald. Sanders. Carried by all.
Ms. Lisa Eickhoff was brought back to this Committee to provide additional information to the
Committee. A 90-day Provisional License was considered in this case but due to the lack of objective
recommendations from her employer and counselor, Ald. Salentine moved to defer approval until the
July 21, 1999 Finance Committee meeting to await such information. Seconded by Ald. Sanders.
Carried by all.
LICENSE APPROVALS
Temporary Class “B”/”Class B” Retailers License - St. Paul’s Lutheran Church - The Committee
was provided a copy of the application for the event scheduled for August 1, 1999 from 11:00 a.m. to
5:00 p.m. Ald. Salentine moved to approve a Temporary Class “B”/”Class B” Retailers License
for St. Paul’s Lutheran Church. Seconded by Ald. Sanders. Carried by all.
PERIODIC LICENSE REVIEW - None.
UNFINISHED BUSINESS - None
NEW BUSINESS
Review of HAWS Agreement for 1999-2000 - Deputy Clerk, Jill Blenski provided a copy of the
agreement for the Humane Animal Welfare Society (HAWS). This agreement will cover 1999-2000.
The charges billed to the City will increase for: daily charge, from $9.25 to $9.50, mileage from 39 cents
to 40 cents per mile, City liability for seven-day period if animal is not redeemed from $64.75 to $66.50,
and owner redemption charge increases from $16.50 to $17.25. Ald. Salentine questioned the amount
of use of this service, the figures were not readily available. Ald. Sanders moved to approve the
agreement. Seconded by Ald. Salentine. Carried by all.
Review Letter of Credit and Subdivider’s Agreement - Champions Village Addition #2 (Country
Club Villages) - Brian Turk provided the proposed Subdivider’s Agreement and Letter of Credit for
Champions Village. The City Attorney has reviewed the format of the letter of credit and it is identical to
the first letter of credit tendered for this development. The value of $480,000 has been approved by
the City Engineer. Additionally the subdivider’s agreement format that was submitted follows the City’s
Standard template with a few exceptions regarding the REC availability (451 sewer connections remain
after the grant of 600 connections) and permission to build Model Homes has been deleted from
Section XII. Ald. Salentine moved to recommend approval of the letter of credit in the amount of
Finance Committee Minutes Page 2
July 7, 1999
$480,000 and acceptance of the letter of credit and subdivider’s agreement format submitted.
Seconded by Ald. Sanders. Carried by all.
Amendment to Deposit and Forfeiture Schedule - In a memo, Deputy Clerk Blenski proposed a
resolution which would amend the existing Deposit and Forfeiture Schedule. The Police Department is
requesting this amendment due to the Municipal Code including under Chapter 10, Public Nuisances
Storage of Junk and the deletion of Chapter 9, Orderly Conduct, Storage of Junk, Etc., Regulated. Ald.
Sanders moved to amend Deposit and Forfeiture Schedule to include “Storage of Junk” under
Chapter 10. Seconded by Ald. Salentine. Carried by all.
Review proposed revision to Developer’s Deposit Policy - Brian Turk was present to request a
revision to the current Developers Deposit Policy. Currently, the City does not require a developers
deposit for residential developments of less than 5 units. This means that anyone proposing a land
division by certified survey map (CSM) would not be required to provide a deposit. All CSMs do require
R&M review and on occasion, City Attorney review. The owner is then re-invoiced for the services
provided. Outstanding fees are then paid prior to receipt of municipal signatures on the CSM. Brian
recommends that the developers be required to deposit $500.00 to cover expenses (average cost
$300-600.00). Ald. Salentine moved to approve an amendment to the Developers Deposit Policy
to require a $500.00 deposit for residential developments of 1-4 units. Seconded by Ald.
Sanders. Carried by all.
Review proposed amendment to Standard Subdivider’s Agreements - Brian Turk has reviewed the
City’s Standard Subdivider’s Agreement formats with the City Attorney. He has made some suggested
additions. In Section III, Dedication, a sentence is added to indicate that in the event the City connects
to an improvement installed by the Subdivider, the Subdivider is not entitled to payments or
reimbursements. In Section VII, General Indemnity, two subsections are added. The first indemnifies
public officials from personal liability. The seconded indemnifies the City against the potential discovery
of environmental contamination. Finally, in Section XIV, Financial Guarantees, a subsection is added
regarding the preservation of assessment rights. Through this provision, in the event of developer
default the Subdivider waives the right to a special assessment public hearing. Ald. Sanders moved to
recommend amendment to the Standard Subdivider’s Agreements to include the proposed
additions as indicated in the document. Seconded by Ald. Salentine. Carried by all.
RELEASE OF FUNDS
Partial Release of Letter of Credit - Muskego Movie-Plex - Brian Turk provided a written request for a
release of Letter of Credit. Ms. Cathy Zmudzinski of the Movie-Plex has requested a partial release to
recognize the painting and landscaping work completed to date. After a review with the City Engineer,
they recommend a partial release in the amount of $52,253.25. Ald. Salentine moved to approve the
release of $52,253.25. Seconded by Ald. Sanders. Carried by all.
Partial Release of Letter of Credit - Park Estates - Sean McMullen of R&M provided a written request
for release of funds for this project. Mr. Wayne Salentine and Mr. Reno Berg were on hand to field any
questions the Committee may have posed. Questions arose when Mr. Salentine and Mr. Berg were
using documents with less current dates and data than the Committee was provided with, which had
changed the amount of the reduction. Based on the most current data provided by R&M, Ald.
Salentine moved to approve the release of $47,471.23. Seconded by Ald. Sanders. Carried by all.
MAINTENANCE AGREEMENTS
Finance Committee Minutes Page 3
July 7, 1999
Gasboy - Fleetkey Manager Software Support (Public Works/Utilities) - Ald. Sanders moved to
approve the maintenance agreement in the amount of $75.00 for the period from 7/23/99 through
7/23/2000. Seconded by Ald. Salentine. Carried by all.
FINANCE DIRECTORS REPORT - Dawn reported that budget worksheets were provided to the
Department heads for completion. Individuals are working with the Mayor at this time to determine staff
additions. Dawn also reports that the Direct Deposit participation was approximately 50% and the
transition went well. Additionally, the check signing machine does appear to need replacement. Dawn
is looking at replacement options that will also streamline the process.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None.
ADJOURNMENT
Being no further business to discuss, Ald. Sanders moved to adjourn the meeting at 7:55 p.m.
Seconded by Ald. Salentine. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary