FM051199
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD TUESDAY, MAY 11, 1999 Approved
The meeting was called to order at 7:05 p.m. by Mayor De Angelis. Committee members
Slocomb and Sanders were present. Committee member Salentine was absent. Also present
were Aldermen Chiaverotti and Le Doux as well as Aldermen Pionek and Patterson who
arrived during the meeting. Finance Director Gunderson, Chief Johnson and Deputy Clerk
Blenski were also present.
The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law.
Review of Minutes
Minutes of the May 5, 1999 meeting were accepted with no changes made.
There were no licenses to review.
Old Business
1. Review bids for Landscaping - Police Department
Chief Johnson was present and stated the following bids were received for the project:
F & W Landscape Specialists $11,600.00
J & O Trucking Inc. $12,409.91
Terra Firma $18,139.75
Hein’s Grading & Landscaping Co. $20,243.00
The Chief noted that there were deficiencies in the bid submitted by the low bidder, F & W
Landscape Specialists, especially as to itemizing the cost of each type of nursery stock. He
recommends that the bid submitted by J & O Trucking, Inc. be accepted. Alderman Sanders
moved to recommend that the bid submitted by J & O Trucking, Inc. in the amount of
$12,409.91 be accepted due to inadequacies of the bid submitted by the low bidder.
Alderman Slocomb seconded; motion carried.
2. Review expenditure for replacement of gas masks
Chief Johnson stated that a review by Police Department tactical personnel indicated a need
to replace existing gas masks that are deteriorating. He is requesting that funds in the amount
of $1,458 needed to replace the masks be taken from the Asset Forfeiture Account. Alderman
Sanders moved to approve Chief Johnson’s request. Alderman Slocomb seconded; motion
carried.
3. Review schedule for ACH Services - Finance Director
Finance Director Gunderson was present to discuss proposed services with State Financial
Bank to establish direct payroll deposit. She stated that State Financial has agreed to waive
the $150 set-up fee for the modem and the $12.50 per month base fee. There will be an
$8.75 transaction fee for each payroll and a cost of 12 cents per transaction within each
payroll file. The Finance Director noted that she did compare these services and charges with
those offered by other financial institutions and State Financial is the best selection. The day
of payroll will change from Wednesday to Thursday and about 50% of the employees are
signed up. Alderman Slocomb moved to approve the Schedule for ACH Service with State
Financial Bank authorizing the Finance Director to execute the documentation in the name of
the City. Alderman Sanders seconded; motion carried. The Finance Director stated that in the
Finance Committee Minutes Page 2
May 11, 1999
future she prefers to budget for the costs associated with direct deposit through her
department since it relates to payroll. She stated that the estimated annual cost will probably
be about $600. The primary benefit is received by the employees; however, some work is
reduced on the City’s side with fewer checks being issued and processed.
New Business
1. Review request of Assessor for Special Counsel - Board of Review
Mayor De Angelis stated that the City Assessor has requested legal representation for several
objections filed to be heard by the Board of Review. Attorney T. Michael Schober is available
at a rate of $160 an hour. Alderman Slocomb moved to recommend approval. Alderman
Sanders seconded; motion carried.
Voucher Approval
Alderman Slocomb moved to recommend approval of General Vouchers in the amount of
$595,129.83, Tax Checks in the amount of $1,342,379.98 and Utility Vouchers in the amount
of $776,887.12. Alderman Sanders seconded; motion carried unanimously.
Alderman Slocomb moved to adjourn at 7:28 p.m. Alderman Sanders seconded; motion
carried.
Respectfully submitted,
Jill Blenski, CMC
Deputy Clerk
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