FM042199
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, April 21, 1999
The meeting was called to order at 7:18 PM by Mayor De Angelis. Also present were Committee
Members Slocomb, Sanders (7:30) and Salentine, Finance Director Dawn Gunderson, Library Director
Holly Sanhuber, Police Chief John Johnson, and those per the attached list.
The Mayor noted that the agenda was posted on April 20, 1999 in accordance with the Open Meeting
Law.
REVIEW OF LICENSE APPLICATIONS
Ald. Slocomb moved to approve an Operator’s License for Michael Ihrcke and Gene Romans,
subject to receipt of fees, favorable police reports and verification of schooling. Seconded by
Ald. Salentine. Carried by all.
Jennifer Grabczyk was interviewed separately due to prior liquor related incidents. Ald. Slocomb
moved to deny an Operator’s License for one years time. Seconded by Ald. Salentine. Carried
by all.
LICENSE APPROVALS
Outside Dance Event - Bushy Fest (Bushy’s Pub) - Ms. Lynn Kurer was on hand ot request approval
for this years event on July 16, 17 and 18. Numerous complaints were discussed from last years event.
Residents in the area were to have submitted a petition asking this Committee to deny a permit for this
years activities. No petition was filed. Ms. Kurer stated that this event has raised thousands of dollars
over the last 16 years for the New Berlin Food Pantry. The neighborhoods in the area surrounding the
establishment will be sent invitations with food or beverage coupons as a good-will gesture. Discussion
regarding the starting and stopping of the music as well as the position of the band with relation to the
area were considered. Ald. Salentine moved to approve the request for an Outside Dance Permit
for Bushy’s Pub on July 16-18, 1999. Restrictions are to be identical to last years event including
set up for stage and times of operation. Seconded by Ald. Slocomb. Carried by all.
PERIODIC LICENSE REVIEW - Reviews for David Davidson and Joan Wagner were presented and
contained no adverse activity since the last review.
UNFINISHED BUSINESS
Further discussion on 1999 Water Bugs Show Dates - A revised schedule was prepared by the
Water Bugs. Several Monday and Thursday dates were dropped from the schedule as requested by
this Committee. Ald. Salentine moved to approve the Water Bugs 1999 agreement, contingent
upon the correction of the item 7 (d) time of day being corrected from 8:00 a.m. - 11:30 p.m. to
8:00 a.m. - 11:30 a.m. Seconded by Ald. Slocomb. Carried by all.
Further review of Subdivider’s Agreement and Letter of Credit - North Cape Farms - The Letter of
Credit was not available for this evenings meeting. The Subdivider’s Agreement was provided with
numerous omissions and blank spaces not filled in with requested data. Ald. Salentine moved to
defer this item until Tuesday, April 27, 1999 Finance Committee Meeting when missing elements
will be incorporated into the document. Seconded by Ald. Sanders. Carried by all.
Further discussion on progress of Police Department Addition - Chief Johnson was available to
discuss the project. Minor punch list items need to be completed. The estimated expenses on the
Contingency portion of the project are $31,534.30. The Equipment portion of the budget expenses
remaining are estimated at $28,306.92. June 5, 1999 is the date of the open house for the addition.
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April 21, 1999
Chief Johnson is pleased with the overall project and thanked the staff for putting up with less than
desirable working conditions during the addition process.
NEW BUSINESS
Review Private Contract Services of 1999 - Craig Anderson provided a written recommendation for
the Private Contract Services for 1999. The Committee requests that costs of the services that were
approved in the previous year be included in future recommendations for comparison purposes. Lawn
Mowing - Ald. Salentine moved to accept the bid of $20,000 from Peterson Lawn Care. Seconded
by Ald. Slocomb. Carried by all. Weed Eradication - Ald. Slocomb moved to accept the bid from
F&W Landscape Specialists in the amount of $625.00, if this contract is not accepted by the
bidder it will be offered to those submitting bids in ascending order of bid amounts. Seconded
by Ald. Salentine. Carried by all. City Hall Grounds Service - Ald. Sanders moved to accept the bid
submitted by Peterson Lawn Care in the amount of $2,200. Seconded by Ald. Salentine. Carried
by all. Portable Toilet Facilities - Ald. Salentine moved to accept the bid from Waste Management
in the amount of $7,050.85. Seconded by Ald. Slocomb. Carried by all.
Discuss hiring of Urban Forestry Consultant - Lake Projects Coordinator Tom Zagar provided a
written request for the hiring of an Urban Forestry Consultant. The firm supplying the service would
conduct an inventory of the trees within Muskego, strategic plan and management plan. Two firms
supplied bids (Ranger Services, Inc. $10,100.00 and Bluestem Forestry Consulting, Inc. $11,000).
Based on the bid received, location and reputation, Tom recommends Ranger Services, Inc. Ald.
Slocomb moved to accept the bid provided by Ranger Services, Inc. Seconded by Ald. Salentine.
Carried by all. Tom also reports that he is looking for an Aldermen to sit on this Committee which will
have their first meeting on May 3, 1999 at 5:00 p.m.
Review bid for Muskego Library Furnishings - Mr. Gerald Olson was present from Durrant Architects
to go over the bids received for the various furnishing for the library project. Durrant recommendations
were also provided. ASI for signage has bid $34,307.30 plus tax at 5.1% (there were the only firms
who submitted a bid). Spacesaver Corp., is the recommended provider of the steel shelving for the
library, in the amount of $74,979.00. High density storage low bid was Spacesaver Corp., in the
amount of $20,884.00. Millwork and wood library furniture would be provided by Unique Furnishing,
LTD in the amount of $69,298.00. General Furnishings low bidder was Hendrickson & Company, Inc.,
at $130,648.30 plus 5.1% sales tax. The initial budget for furnishings was $420,000. If contracts are
accepted as recommended, the total furnishings bid totals $335,401.08. Ald. Salentine moved to
accept the bids as recommended in the amount of $335,401.08. Seconded by Ald. Sanders.
Carried by all. Discussion by the Committee over the charging of sales tax to the City. Due to the
processing involved in requesting bids to ensure no tax is charged would have cost more than the cost
of the tax. The existing shelving was also discussed with options for disposal or other uses for the it
within the City.
Approval of quotes for Site Grading at Police Department - Chief Johnson provided a written report
regarding the bids received for the site grading plan for the Police Department. Of the bids received,
J&O Trucking was the low bidder at $2,165.00 (Hummer Brothers $5,420, Hein Grading & Landscaping
$3,020 and Terra Firma Landscape $2,385.00). Ald. Sanders moved to accept the bid received
from J&O Trucking in the amount of $2,165. Seconded by Ald. Salentine. Carried by all.
Discuss Military Leave - Operation Allied Force - Finance Director Dawn Gunderson reported that
potentially 2 City employees may become involved with the operation in Kosovo. Discussion regarding
if the City may supplement the compensation those on Active Duty receive. According to State
Statues, a City is unable to pay additional compensation to those on Active Military Duty. Ald. Sanders
moved to approve the military leave compensation procedure. Seconded by Ald. Salentine.
Discussion regarding the sick time and vacation accrual process. Accruals would be handled based
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April 21, 1999
upon the Non-Represented Personnel Code since not addressed in the Police Contract. Seniority and
State Pension Credits would continue to accrue. Discussion on health benefits and the payment/credit
of those not participating in the health insurance program Ald. Sanders requested removal of his
previous motion, this was acceptable to the second, Ald. Salentine. Due to the number of variables
on this issue, Ald. Sanders moved to defer until the Tuesday, April 27, 1999 Finance Committee
Meeting when the Finance Director could submit the option in written form. Seconded by Ald.
Salentine. Carried by all.
Discuss 1999 cleaning contract for Police Department Building - Dan Plautz of Dan Plautz Cleaning
Service, Inc., was present to discuss the change in the current contract between his firm and the Police
Department. The figures that were submitted at bid time last year provided an estimated cost to clean
the Police Department facilities. Due to the need to revise the dollar amount charged, a new contract
with $160.00 per month of additional fees is being requested. The new charge of $1,660.00 per month
would go into effect May 1, 1999 and run until the end of December 1999. Ald. Slocomb moved to
approve the revised cleaning contract for the Police Department in the amount of $1,660.00 per
month, beginning May 1, 1999 and running to the end of December, 1999. Seconded by Ald.
Sanders. Carried by all.
Discuss filling of vacant position - Data Entry for Building/Plan Department - The Mayor reports
that this position has been vacant for over 4 months. Currently there is a “floater” position within City
Hall who has been able to provide limited assistance. This position is being requested to be reduced to
a part-time position at this time. The position would be for 19 hours per week with the time split
between the two departments. The salary range is $8.38, $9.41 and $10.08. Ald. Salentine moved to
post the part time position of Data Entry Clerk, not to exceed 19 hours per week at the above
mentioned salary range. Seconded by Ald. Sanders. Carried by all.
RELEASE OF FUNDS
Deer Creek #200 - Ald. Salentine moved to approve the release of $166.00. Seconded by Ald.
Sanders. Carried by all.
Deer Creek #2-#218 - Ald. Sanders moved to approve the release of $686.45 Seconded by Ald.
Salentine. Carried by all.
MAINTENANCE AGREEMENTS - None
FINANCE DIRECTORS REPORT - Dawn Gunderson reports that the audit is complete. Financial
statements will be prepared this week. The Direct Deposit option is ready to be implemented. Final
negotiations on fees are taking place with two banking institutions. This is new for the City and efforts
are being made to make it as economical as possible. Additionally, several employees have
complained about the poor print quality of the W2 forms provided for tax filing purposes. A more
readable format software package that is compatible with the computer system is being reviewed.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None.
ADJOURNMENT
Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 9:05 p.m.
Seconded by Ald. Slocomb. Carried by all.
Respectfully submitted,
Finance Committee Minutes Page 4
April 21, 1999
Linda Gulgowski, Recording Secretary