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FM031799 FINANCE COMMITTEE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD WEDNESDAY, March 17, 1999 The meeting was called to order at 7:12 PM by Mayor De Angelis. Also present were Committee Members Slocomb, Sanders and Salentine, Finance Director Dawn Gunderson, and those per the attached list. The Mayor noted that the agenda was posted on March 16, 1999 in accordance with the Open Meeting Law. REVIEW OF LICENSE APPLICATIONS Ald. Salentine moved to approve an Operator’s License for Debra Zayechek, Leo Mazzarisi, Kathleen Pollak, Ann Stachewicz, and Matthew Stanczyk, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Sanders. Carried by all. Annmarie Giuliani was interviewed separately. Ald. Slocomb moved to approve an Operator’s License for Annmarie Giuliani, subject to receipt of fees and verification of schooling and 3, 6, 9 and 12 month periodic review. Seconded by Ald. Salentine. Carried by all. Steve Kersky was interviewed separately. Ald. Salentine moved to approve an Operator’s License for Steve Kersky, subject to receipt of fees and verification of schooling. Seconded by Ald. Sanders. Carried by all. LICENSE APPROVALS Application to Amend Premise Description - Richard Lucht (The Lakeview Tavern) - Mr. Lucht has submitted an application to amend the premise description of his Class B liquor/beer license. Villa Pizza is utilizing a portion of the first floor area for a restaurant and alcohol beverage service. Chief Johnson has requested that the license identify the dining and kitchen facility on the premise description. Currently, Mr. Lucht is the responsible party for the entire premise, including the restaurant. Mr. Mazzarisi (Villa Pizza proprietor) is considering obtaining his own Class B license in order to clearly define the area he will be responsible for with regard to beer/liquor service. Ald. Salentine moved to approve the amended premise description as submitted. Seconded by Ald. Slocomb. Carried by all. PERIODIC LICENSE REVIEW Pioneer Inn - As of report run on 3/16/99, no recent adverse activity has been reported. Brian Shanklin - No recent record of arrests or complaints. UNFINISHED BUSINESS Further review of Policy for Hiring of Relatives - No new information from the City Labor Attorney. NEW BUSINESS Idle Isle Concession Stand Lease - 1999 - The lease agreement is the same as last years. Ald. Sanders moved to approve the lease between the Parks and Recreation Board, City of Muskego and the Water Bugs Ski Team, Inc. Seconded by Ald. Slocomb. Carried by all. Hiring of Legal Counsel - At this time, Ald. Salentine removed herself from the meeting. The City Attorney has identified an attorney who is available to handle the City’s case against a member of an elected officials family. Mr. E. Joseph Kershek at Kershek Law Offices will take on the case at $80.00 per hour. Ald. Sanders moved to approve Mr. E. Joseph Kershek at a rate of $80.00 per hour. Finance Committee Minutes Page 2 March 17, 1999 Seconded by Ald. Slocomb. Carried by all with Ald. Salentine not voting. At this time, Ald. Salentine rejoined the meeting. Review of Employee Application Form - A revised application form was provided for review. MRA provided much of the text that was used for the content of the form. Minor punctuation errors were found. Ald. Salentine moved to approve the new application form with the punctuation errors corrected. Seconded by Ald. Sanders. Carried by all. Review of request for Funeral Leave - A situation occurred with a union employee who was the executor of an estate of an aunt. Under the current description within the approved AFSCME contract, an aunt is not considered “immediate family”. Ald. Slocomb advised the Committee that specific language changes are on the negotiation table which may allow this circumstance and if it is agreed upon in the final AFSCME contract, the City of Muskego will retroactively agree to this leave request. The Committee is extremely sympathetic to the situation but needs to adhere to the agreement spelled out between the City and the union. Ald. Sanders moved to retroactively agree to the funeral leave request subject to the verbiage including such family members is included in the new AFSCME contract. Seconded by Ald. Slocomb. Carried by all. Water Bugs Ski Team, Inc. 1999 Agreement/Ski Jump Agreement/Pier Agreement - The Committee reviewed the written agreement provided by Doug Aird of the Water Bugs. The Committee is concerned about the amount of time that the Idle Isle public beach is not available to the public. The amount of practice and show times seems to the Committee and numerous residents in the area to be excessive. The Committee discussed the options of limiting the amount of days/nights the group could utilize the area or allowing full access in the early part of the spring/summer and decreasing their ability to monopolize the area once the weather becomes warmer (July/August). Due to numerous questions requiring the input of Mr. Aird, Ald. Sanders moved to defer this item and invite Mr. Aird to the next Finance Committee Meeting, April 7, 1999. Seconded by Ald. Salentine. Carried by all. Additionally, within the agreement, item 7d has an error. The Committee believes that the correct time for lessons are 8:00 a.m. to 11:30 a.m., not p.m. as printed. Review request to apply for Stewardship Grant Program - Parks & Recreation Department - Craig Anderson requested in writing approval for his department to apply for funding for two park projects (Kurth and Leisure Park). Both grants would require a 50% match by the City. The estimated City portion for Kurth Park would be $150,000 and $200,000-$300,000 for Leisure Park. The commitment to develop the parks is binding once agreement contracts are signed. There is no commitment to apply for the funding through the grant process. Ald. Salentine moved to approve the request to apply for Stewardship Grants. Seconded by Ald. Slocomb. Carried by all. Review Storm Water Management Committee Engineering Consulting Services - Tom Zagar has written to request that an additional $1,800 is required for the service of Jim Bachhuber of Earthtech on the Storm Water Management Committee. April appears to be the final month of this Committee. Ald. Sanders moved to approve the additional funding of $1,800. Money is to come from the Local Assistance portion of the Priority Watershed grant. Seconded by Ald. Slocomb. Carried by all. Review proposal for Comprehensive Plan Completion - Matt Sadowski - The Mayor contacted Matt regarding his ability to complete the Comprehensive Plan as a contract employee. Unfortunately, Matt’s new responsibilities limit the time he would have to devote to a project of this magnitude. Matt is willing to complete the introduction portion of the plan which covers all of the events and key dates leading up to the completion of the Comprehensive Plan at a cost to the City of $1,550.00. A brief discussion regarding who else in the City could possibly perform this task and it was determined that due to Matt’s long history with the project he would be the only individual capable to compete the introduction. Ald. Sanders moved to approve the expense of $1,550.00 for the services of Matt Sadowski for the Finance Committee Minutes Page 3 March 17, 1999 completion of the introduction portion of the Comprehensive Plan. Funds to come from Comprehensive Plan Account/Consultants Fee line item. Seconded by Ald. Salentine. Carried by all. Discuss possible Interim Plan Director - The Mayor has suggested to the Committee that moving Dustin Wolf into an interim Plan Director position is necessary at this juncture with the amount of work coming into the department. The Committee discussed the duties Dustin would be responsible for as well as determine that Dustin will be compensated at 80% of midpoint of the Plan Director salary ($42,213). The Mayor reports that the earliest hiring for a new Plan Director would be mid-late May. Ald. Salentine moved to approve the change in job title/salary for Dustin Wolf as Interim Plan Director, at a rate of pay of 80% of midpoint of the Plan Director salary. Retroactive Monday, March 15, 1999. Funding, if necessary, to come from Consultant budget for plan reviews (fees). Seconded by Ald. Slocomb. Carried by all. An understanding between the City and Dustin will be drawn up to detail the roles and responsibilities. Review Police Liaison Program 1999-2000 School Year - Ald. Sanders moved to approve the continuation of the School Liaison Program for the 1999-2000 school year. Seconded by Ald. Slocomb. Carried by all. Review 1998 Budget Amendment - Finance Director Dawn Gunderson requested that this item be removed from the agenda. Discuss City Engineer/Building Inspection Department Structure/ Possible Interim Director - The Mayor discussed the potential of restructuring the City Engineer/Building Inspection Director position. Over the past few months it was determined that the position was doing far more engineering than was initially anticipated. With the recent position vacancy, now is an appropriate time to make any changes. The Mayor has suggested that a Deputy Building Director position could be created to handling the inspection portion of the workload and hire a City Engineer. Cost considerations were discussed with all of the potential options available to the City. The creation of a charge-back system for those non- City developers who utilize the City Engineer was also considered. Ald. Sanders does not see the cost savings with the City Engineer position. The current Plumbing Inspector is the best candidate for the Interim Deputy Building Director with his years of expertise and broad base of knowledge. Discussion on compensation for this individual occurred. Ald. Salentine moved to approve the appointment of the current Plumbing Inspector to the Interim Deputy Building Director increasing the present pay by 6%, as a non-exempt position. Seconded by Ald. Slocomb. Carried by all. The Mayor will have job grade, Resolution and position description prepared for the Tuesday Finance Committee meeting. The Mayor also reports that 6 candidates are ready to be interviewed for the Civil Technician/UDC Inspection position. The Committee directs the Mayor to proceed with the interviews for this position. A punch-list of projects initiated by the former City Engineer/Building Inspection Director is being created in order to determine a priority list of items that require immediate action and by whom. RELEASE OF FUNDS Lakewood Meadows Addition #1 (transfer to Lakewood Meadows Addition #2) - Ald. Salentine moved to approve the transfer of $2,295.31 from Addition #1 into Addition #2 to correct an existing negative balance of $1,012.19 with the net balance in Addition #2 to be $1,283.12. Seconded by Ald. Sanders. Carried by all. Lakewood Meadows Addition #2 - Ald. Sanders moved to approve the release of $64,077.00 Seconded by Ald. Slocomb. Carried by all. Finance Committee Minutes Page 4 March 17, 1999 Foxboro Subdivision - Release of Funds from Letter of Credit - No materials were provided. Irgins/Boldt - Release of Funds from Developers Deposit - Ald. Sanders moved to approve the release of $2,018.04. Seconded by Ald. Salentine. Carried by all. The additional $500.00 approved included the money withheld to cover any potential legal or other fees as a result of the stop lights at Janesville Road and Parkland Drive. The Committee did not feel that these funds being withheld was necessary. MAINTENANCE AGREEMENTS - None FINANCE DIRECTORS REPORT - None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None. ADJOURNMENT Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 10:10 p.m. Seconded by Ald. Sanders. Carried by all. Respectfully submitted, Linda Gulgowski, Recording Secretary