FM021799
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, February 17, 1999
The meeting was called to order at 7:10 PM by Mayor De Angelis. Also present were Committee
Members Slocomb, Sanders and Salentine, Finance Director Dawn Gunderson, Planning Director Matt
Sadowski and those per the attached list.
The Mayor noted that the agenda was posted on February 12, 1999 in accordance with the Open
Meeting Law.
The Committee reviewed the minutes from the February 3, 1999 meeting and had them placed on file.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve an Operator’s License for Tammy King, Theodore Brown and
Franz Jones, Jr., subject to receipt of fees, favorable police reports and verification of schooling.
Seconded by Ald. Slocomb. Carried by all.
LICENSE APPROVALS
Closing Violation - Parkside Tavern - Mr. Gerald Gerth was present to discuss a Closing Violation at
the Parkside Tavern on January 17, 1999. Mr. Gerth plead No Contest at his court date last week. Mr.
Gerth indicated that on the evening of the incident, it was his first Saturday closing the establishment.
There was a discrepancy between the Police report regarding the number of individuals inside of the
tavern and the number of individuals Mr. Gerth stated were inside after closing time (according to Mr.
Gerth, his transportation home and the owners daughter were the only people inside in addition to
himself). Mr. Gerth now closes the bar 10 minutes earlier than the legal closing time. The Mayor
advised Mr. Gerth on the process of license revocation for subsequent offenses.
PERIODIC LICENSE REVIEW - No recent record of complaints or arrests for David Marson.
UNFINISHED BUSINESS
Further review of land acquisition on Bay Lane-Waukesha County - The Mayor stated that
previously a Resolution was passed to pursue acquisition of a remnant parcel along the WEPCO right-
of-way along Woods road by Bay Lane. According to Mike Sizemore, of Chicago Title Insurance
Company they will not insure the title unless a “Quiet Title Lawsuit” is pursued to clear the title at a cost
of approximately $3,000. The Mayor recommends that one individual adjacent to the property purchase
the parcel and split the cost between the residents. The City will not pursue purchase of the parcel and
if the residents wish to, they do so on their own. Marjorie and Robert Kallin were present to inquire as
to the ability for them to obtain a variance due to a sub-standard sized parcel they wish to give to their
daughter for building which is adjacent to the parcel in foreclosure. Due to the exact location and size
of the parcel they are inquiring about, Matt Sadowski will work with the residents to determine the
feasibility of a land division. Ald. Salentine moved to discontinue the pursuit of acquisition of Tax
Key #2217.998.003. Seconded by Ald. Slocomb. Carried by all.
Further discussion on Hiring of Relatives policy - The Mayor has not yet heard from the City Labor
Attorney on this matter.
NEW BUSINESS
Review US Geological Agreement - Big Muskego Lake/Little Muskego Lake/Wind Lake - Tom
Zagar (Lakes Project Coordinator) forwarded the joint funding agreement from the USGS. This
agreement is for the monitoring of water quality of Big Muskego, Little Muskego and Wind Lake. The
agreement covers the period of time from October 1, 1998 to September 30, 1999. The Committee
Finance Committee Minutes Page 2
February 17, 1999
questioned the amount of grant money or separate funding that will be available next year to continue
with these type of projects. The Mayor stated that he has not had time to review the recently
introduced State budget, but is certain that budget cuts in these and other programs may force the City
to allocate additional dollars to fund the activities in the future. Ald. Salentine moved to approve the
Joint Funding Agreement as submitted. Seconded by Ald. Slocomb. Carried by all.
Discuss Cell Phone, Business Card, Computer Hardware and Computer Software Policy for
Elected Officials - Ald. Slocomb provided a draft of his proposed policy which would cover the use
and acquisition of these necessary tools in which the elected officials need to efficiently serve the
community. Highlights of the proposed policy included 500 business cards per year provided by the
City at no charge to each elected official upon request. Timing of the distribution of the cards was
discussed to ensure that cards would not be used/financed for use during the election process. Cell
phones would be supplied if officials currently do not have one. Monthly usage fees would be paid by
the City along with applicable phone time charges. Personal/non-government calls would be
reimbursed by the individual. Computer software compatible with that used by the City will be supplied.
A fully licensed copy of the software and subsequent upgrades will be provided. Upon the individual
leaving office, the out-going official will remove software and return any manuals unless they agree to
purchase the material at the terms and costs set by the City’s software license. Computer hardware will
be loaned to any elected official that currently does not have a system. Surplus/removed-from-service
equipment will be used for this purpose. Dawn Gunderson questioned the “allowance” that is provided
as a discretionary fund for the Aldermen being able to cover the cost for some of these expenses. Ald.
Slocomb stated that his allowance does not even begin to cover his automobile mileage expenses, let
alone any additional costs in performing his job. Dawn also questioned the involvement and utilization
of time the IS Department may experience if individuals have difficulty with the loaned systems
hardware and software. Ald. Slocomb will include wording that clearly states that the IS Department is
not responsible for the malfunction or installation of any equipment provided to the elected officials.
Ald. Slocomb will include the comments from the Committee and provide an edited copy at the
February 23, 1999 Finance Committee meeting. Dawn Gunderson will tabulate the costs associated
with the implementation of the proposed program the policy sets.
Review revised easement for the Library - The Mayor provided the easement document for the
Committee to review. Ald. Salentine moved to recommend accept and approve the Library access
easement. Seconded by Ald. Sanders. Carried by all.
Review agreement with SEWRPC, City & County for Topo Mapping - Matt Sadowski and Don
Dittmar were on hand to discuss the timing of the completion of the project which no longer conforms
with the contract. Prior completion date was December 31, 1999 and now projected completion is June
30, 2000. Due to several factors including; 144 map sheets needing to be generated, delay in the
project starting until March, monuments in the City needing to be located, inspected, verified and
installed if missing and the interest in the program by other Municipalities, the completion date needed
to be extended. The Committee questioned the premium payment to ensure a rapid turnaround of the
project and whether that payment will still need to be made due to the initial completion date being
unmet. Don Dittmar stated that in order for the City to get to the “front of the line” ahead of other
communities, the premium will need to be paid to help offset the budget shortfall SWERPC has, to
complete the project. Accuracy tolerance levels were discussed with the elevation figures (previously 1
½ feet was the limit, currently 6” is the tolerance for elevation accuracy). Format of the files that are to
be provided by SEWRPC were discussed. The use of magnetic tape is not acceptable to the City, CD-
ROM is. Additionally, the files must be readable by the ARC Info GIS system located at the City. Ald.
Slocomb moved to request the addition of CD-ROM format and compatibility with the ARC Info
GIS system wording within the agreement. Seconded by Ald. Salentine. Carried by all.
Finance Committee Minutes Page 3
February 17, 1999
Ald. Salentine moved to approve the agreement between Muskego and SEWRPC as amended.
Signatures on the document to be the Mayor and the Clerk-Treasurer. Seconded by Ald.
Sanders. Carried by all.
Review Letter of Credit Release Form - Matt Sadowski provided the sample of the form currently used
by his Department and the requested new form from M&I Bank. Matt stated that the new form is a
much more efficient method of handling the process. At this time, Matt sees no adverse reactions that
could be caused by the use of this new form. Ald. Sanders moved to adopt the new Letter of Credit
form. Seconded by Ald. Slocomb. Carried by all.
RELEASE OF FUNDS
Ingersoll - Ald. Slocomb moved to approve the release of $500.00 cash bond for open road
cutting at Harbor Circle. Seconded by Ald. Salentine. Carried by all.
Champions Village or Country Club Villages #172 - Ald. Slocomb moved to approve the release of
$250.75. Seconded by Ald. Sanders. Carried by all.
Deer Creek #2-#218 - Ald. Sanders moved to approve the release of $312.25. Seconded by Ald.
Salentine. Carried by all.
MAINTENANCE AGREEMENTS - None
FINANCE DIRECTORS REPORT - Dawn reports that the Chart of Accounts conversion was
successful. A few minor adjustments are being done to complete the project. The Water Utility audit
has been going on this week. The auditors spent 3 days at City Hall and now will finish the report at
their office.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - The Mayor briefly
discussed the recent developments with respect to the area codes changing in Muskego. Essentially,
the City will be cut in half with all phones west of Lannon Drive receiving the new (undetermined) area
code and those east of Lannon Drive remaining within the 414 area code. This change is expected to
occur in fall/winter. The Mayor is drawing up a Resolution for Tuesday to be sent to the PSC voicing
the City’s displeasure in this recent decision. He reports that new phones in City Hall will also have a
different prefix than the current 679. All new phone lines will have 971.
ADJOURNMENT
Being no further business to discuss, Ald. Salentine moved to adjourn the meeting at 9:10 p.m.
Seconded by Ald. Sanders. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary