FM010699A
FINANCE COMMITTEE - CITY OF MUSKEGO Approved/Corrected 1/20/99
MINUTES OF MEETING HELD WEDNESDAY, January 6, 1999
The meeting was called to order at 7:10 PM by Mayor De Angelis. Also present were Committee
Members Sanders, Slocomb and Salentine (7:11), Finance Director, Dawn Gunderson, Joe
Sommers, Director of Information Services, Ald. Kathy Chiaverotti and those per the attached list.
The Mayor noted that the amended agenda was posted on December 30, 1998 in accordance with
the Open meeting Law.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve Operator’s Licenses for Pat Mead, Jennifer Doleshal and
Gerald Gerth, subject to receipt of fees, favorable police reports and verification of schooling.
Seconded by Ald. Slocomb. Carried by all.
Gretchen Howell was interviewed separately. Ald. Salentine moved to approve an Operator’s
License for Gretchen Howell, subject to receipt of fees, favorable police reports and
verification of schooling. Seconded by Ald. Sanders. Carried by all.
Lisa Dick was interviewed separately. Ald. Salentine moved to approve an Operator’s License
for Lisa Dick with 3, 6, 9 and 12 month reviews. Seconded by Ald. Slocomb. Carried by all.
LICENSE APPROVALS - None
PERIODIC LICENSE REVIEW - Brian Shanklin. No new incidents since last review.
Due to two separate incidents at Changes Pub and B. Michaels Tavern, Ald. Salentine moved to
request the appearance of David Neira and Mrs. Morris of Changes Pub and Mr. Schneider,
owner of B. Michaels Tavern at the January 20, 1999 Finance Committee meeting. Seconded
by Ald. Sanders. Carried by all.
PERSONAL APPEARANCE - Mr. David Anderson, Ehler’s & Associates - Bond Refunding (New
Business #5). Mr. Anderson was on hand to discuss the refinancing of a portion of the General
Obligation Debt related to the Water Utility debt. A balloon payment of the Water Utility debt was
done in the past to allow the utility to become more financially self supporting. Now that the utility is
financially profitable due to growth, he is recommending that water bonds be used for a 20 year
period to be paid out of the water revenue. The bond buyer index rate currently is at a 20 year low
at a 4.5-5% interest rate. Mr. Anderson suggests locking in this low rate at this time for the next 20
years to repay their portion of the debt. The Mayor stated that no large expenditures (over
$1,000,000) are being projected for the Water Utility in the future. Additionally, Mr. Anderson reports
that nearly $1,000,000 has been accumulated by the Water Utility due to unexpected RCA WCA
revenue, he suggests that this money be used to prepay advances from the General Fund and then
will leave approximately $3,000,000 in debt to repay over the 20 year period. At this time, water
rates would not experience an increase. Ald. Sanders moved to recommend adoption of a
Resolution to borrow approximately $2,035,000 Water system revenue refunding bonds of the
City of Muskego. Seconded by Ald. Slocomb. Carried by all. Additionally, Ald. Sanders moved
to recommend to Council approval of applying approximately $1,000,000 of Water Utility
revenue to the prepayment of advances from the General Fund. Seconded by Ald. Salentine.
Carried by all.
Finance Committee Minutes Page 2
January 6, 1999
UNFINISHED BUSINESS - Review revised position - Administrative Assistant - The Committee
was provided with a draft of the proposed position description and the current position. Ald.
Chiaverotti was present to discuss her concerns over the combining of these positions. She believes
that the Administrative Assistant to the Mayor is an extremely important job and is concerned that
with the added Human Resource responsibilities, the individual will be spread too thin and may, by
the nature of daily contact in a “clerical” manner experience bias with those the individual is trying to
serve. The Mayor indicated that the dedicated Human Resource Department is no longer a
financially viable option and the combining of the two positions has been done many times in similar
situations, and will, as organizations cut expenses become common place. Ald. Chiaverotti requests
that this item be added to the January 11, 1999 Committee of the Whole meeting for further
discussion. Ald. Slocomb moved to defer until the January 11, 1999 Committee of the Whole
meeting. Seconded by Ald. Salentine. Carried by all.
Further review of new payment plan implementation schedule - Nonrepresented - Joe Sommers
was on hand to continue the discussion on his proposal to bring all employees up to 100% of salary
midpoint. At this time, the six month cost would be $25,281. Eliminating employees in the step
program would change the total to $14,526 for the same six month period. Ald. Sanders and the
Committee members agree that the thorough process used to determine the salary range was and
continues to be fair and the best solution for all employees. Ald. Sanders moved to deny the
request by Holly Sanhuber, Joe Sommers and Matt Sadowski to increase their salary midpoint
to 100%. Seconded by Ald. Salentine. Carried by all.
NEW BUSINESS
Review expenditure for copy machine (Mayor/Assessor’s Office) - The Public Administration
Intern provided a comparison for a reconditioned/remanufactured copier. Gordon Flesch and
Central Office Systems provided cost quotes for similar machines. Ald. Salentine moved to
approve the purchase of a copy machine from Gordon Flesch in the amount of $5,195.00. This
cost includes the 20 bind staple sorter component. Seconded by Ald. Sanders. Carried by all.
Public Works network wiring (Joe Sommers) - At the last Committee meeting, Joe Sommers had
requested only one phone line for the network wiring for the Public Works network. An additional
line is necessary at an additional cost of $995.00. Ald. Slocomb moved to approve the
expenditure of $995.00 for an extra phone line to upgrade the Public Works Department wiring.
Funding to come from the Administration Program/Public Works. Seconded by Ald. Sanders.
Carried by all.
Review computer requests for new businesses (Joe Sommers) - Joe provided a written cost
break-out of the requested equipment and the software associated with the computer purchases. 6
PCs and 1 laptop are being requested at a cost of $13,378. The Committee discussed the
placement of the newer equipment within City Hall and those individuals who may require the
enhanced capabilities the new equipment has in order to efficiently perform their duties. Joe will
review needs with the departments that are receiving the equipment and will, if necessary switch the
technology between those that require refined capabilities. Ald. Slocomb moved to approve the
purchase of 6 PCs and 1 laptop computer and the related peripherals at a cost of $13,378.
Seconded by Ald. Salentine. Carried by all.
Review maintenance agreements for hardware/software (Joe Sommers) - Joe provided the cost
breakdowns for the maintenance agreements for 1999. Joe has worked with the vendors to obtain
discounts on the agreements. Ald. Sanders moved to approve the hardware/software
Finance Committee Minutes Page 3
January 6, 1999
maintenance agreements for 1999 as submitted, in the amount of $43,811. Seconded by Ald.
Salentine. Carried by all.
Review request for transfer from Contingency - (Finance Director) - Dawn Gunderson is
requesting the transfer of $3,000 for the Chart of Accounts conversion from Contingency. The
additional money is necessary to complete the transaction detail and transfer of historical data at a
cost of .65 per line. Ald. Slocomb moved to approve the transfer not to exceed $3,000 from
Contingency into the Information Services Operating Fund. Seconded by Ald. Sanders.
Carried by all.
Review 1999 Plan Department Fees (Matt Sadowski) - Matt provided a 1999 fee schedule for the
Planning Department. The new fees are based upon costs to the department to perform the listed
services. The costs include labor, materials, postage and mileage. The Committee discussed the
rate changes on some and not all of the procedures and questioned the rationale associated with
determining the fee totals (i.e., $101.00 as opposed to $95.00)? Ald. Salentine moved to forward
this item as a recommendation to Council for approval. Seconded by Ald. Slocomb. Carried
by all.
Amend 1999 budget to use fund equity/salt shed - The salt shed was to be completed in 1998.
Funding was made available in 1998 for this project. The bid for the salt shed has just been
obtained and the Budget for 1999 did not include the funds for a rebudget of this project. Dawn
Gunderson is requesting that the 1999 Budget be amended for the completion of the salt shed
project with funds coming from Fund Equity. Discussion by the Committee regarding the roof design
and the cost (approximately $30,000) difference vs. convenience of the more expensive roof design
in the dumping of the salt into the shed. Ald. Salentine moved to defer this item until the roof
design can be determined by the affected department heads. Seconded by Ald. Sanders.
Carried by all.
RELEASE OF FUNDS - None
MAINTENANCE AGREEMENTS (Dictaphone/Typewriters) - Ald. Sanders moved to approve the
maintenance agreement for the Dictaphone at the Police Department in the amount of
$4,381.00. Seconded by Ald. Salentine. Carried by all. Approval of a maintenance agreement
for 6 various IBM and Brother typewriters in the amount of $198.00 was also requested. Ald.
Sanders moved to approve the maintenance agreement in the amount of $198.00 for various
typewriters. Seconded by Ald. Salentine. Carried by all.
FINANCE DIRECTORS REPORT - Dawn reports that the 1999 Budgets are in the Aldermen’s
mailboxes. The Chart of Account conversion is slated to be completed by the end of January. Dawn
will be meeting with Don Vilione first to ensure that all vital data fields are captured.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None.
ADJOURNMENT
Being no further business to discuss, Ald. Sanders moved to adjourn the meeting at 10:06 p.m.
Seconded by Ald. Slocomb. Carried by all.
Respectfully submitted,
Finance Committee Minutes Page 4
January 6, 1999
Linda Gulgowski, Recording Secretary