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FM111898 FINANCE COMMITTEE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD WEDNESDAY, November 18, 1998 The meeting was called to order at 7:10 PM by Mayor De Angelis. Also present were Committee Members Sanders, Slocomb and Salentine, City Engineer/Building Inspection Director, Chris Zoppa, Director of Parks and Recreation, Craig Anderson, Joe Sommers, Director of Information Services, Assessor Laura Mecha and those per the attached list. Finance Director, Dawn Gunderson was excused. The Mayor noted that the meeting was posted on November 17, 1998, in accordance with the Open meeting Law. The Committee reviewed the minutes of the meeting of November 4, 1998 and had them placed on file. REVIEW OF LICENSE APPLICATIONS Ald. Slocomb moved to approve Operator’s Licenses for Kathleen Heinz, Mike Melenchuk, Jason Roetz, Correnna Wichowski, Jill Ristow and Jessica Majchrzak, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Carried by all. Shana Bakke was present to obtain an Operator’s License. Due to police reports that may have erroneous data, a detail search of the files is necessary, prior to the December 2, 1998 Finance Committee meeting, when Ms. Bakke has been requested to attend to be interviewed for license consideration. And additional information from her on any evaluations done because of violation. Lisa Dick was present to obtain an Operator’s License, but due to lack of materials to assist the Committee in a complete review, the applicant was asked to provide the necessary data and attend the December 2, 1998 Finance Committee meeting. LICENSE APPROVALS - None PERIODIC LICENSE REVIEW - Mr. David Marson has had no adverse activities on his record. CLOSED SESSION - The Mayor read the Notice of Closed Session 1. §19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; more specifically review of appeals submitted on the Nonrepresented Wage & Compensation Study. *Actions may be taken in Closed Session. The Committee will reconvene for the purpose of Communications and Any Other Business as authorized by Law and adjournment. UNFINISHED BUSINESS Further discussion of Plum Creek Tree Plantings - Due to the absence of the Finance Director, Ald. Sanders moved to defer this item until the next regular Finance Committee Meeting (December 2, 1998). Seconded by Ald. Salentine. Carried by all. Review voter registration - Year 2000 Recommendation (Joe Sommers) - Joe Sommers reports that he does not have additional information available from the outside programmer to Finance Committee Minutes Page 2 November 18, 1998 determine the best option for the City regarding voter registration. Joe is anticipating the report prior to the next Committee meeting. Ald. Salentine moved to defer this item until the December 2, 1998 Finance Committee meeting. Seconded by Ald. Sanders. Carried by all. Further discussion of Reserve Class B Liquor Licenses - The Mayor has been soliciting opinions of this new Law from other Mayors and the League of Municipalities. At this time the City of Wausau may be challenging this Legislation. At this time, the City of Wausau has enacted that rebate, but it appears that may receive legal challenge by the Tavern League. There will be legislation introduced this spring for a partial repeal of this ruling as well. In an effort to work around the $10,000 Liquor License fee, Municipalities offer “Economic Incentive Grants” to the applicants to return a portion of the fee to them. At this time, the City of Muskego has one Liquor License fee at the $500.00 amount, subsequent applicants would be charged the $10,000. The City will adopt the current Law and have the Ordinance changed to reflect the new dollar amount, but may enact the Economic Incentive Grant Program at a later date if it so chooses. Ald. Salentine moved to direct the Clerk to change the current Ordinance to comply with the new State Law regarding Class B Liquor Licenses. Seconded by Ald. Slocomb. Carried by all. NEW BUSINESS Request for Computer Equipment for Building/Engineering (Joe Sommers/Chris Zoppa) - Both gentlemen were present to discuss the current request for equipment and training for Building/ Engineering Department. A total of $10,270 is being requested for AutoCAD Map program, an upgrade AutoCAD network platform, shared AutoCAD system, 4 PC’s and PC training. Funding is to come from 1998 GIS account for Building Department ($3,977) and Engineering Salaries (100.500.1100 - $6,293). The Finance Director was previously questioned regarding the availability of the funds and reports that deductions may yet occur within the Engineering Salaries account. Additional funds not available from the Salary Account are to come from Contingency Account, per the request of the Finance Director. Ald. Slocomb moved to approve the expenditure of $10,270 with the funding to come from GIS account for Building Department ($3,977), Engineering Salaries and Contingency Fund for the remaining $6,293. Seconded by Ald. Sanders. Carried by all. Review request to write-off Certain Delinquent Personal Property Accounts (Jean Marenda) - The Clerk-Treasurer is requesting that a total of $4,044.95 be written off from the following accounts; Inch by Inch, Parkland Photo, Barker Homes, Carolyn’s Place, Printer Center, NRW Intl’ and RPC Classic Motors. Ald. Salentine moved to approve the $4,044.95 write-off of the delinquent Personal Property Tax Bills. Seconded by Ald. Sanders. Carried by all. Review Request to write-off Certain Uncollectible Accounts Receivable (Rescue) - A draft Resolution requesting the write-off $3,009.45 (Title 19) and $7,090.42 (Others) for uncollectible accounts as a result of the City providing rescue service was provided to the Committee. Ald. Salentine moved to write-off $7,090.42 (Others) and $3,009.45 (Title 19). Seconded by Ald. Slocomb. Carried by all. Review Articles of Agreement - CLT, 1999 (Assessor) - Laura Mecha was present to discuss the 1999 Articles of Agreement between the City of Muskego and CLT for annual maintenance support services for the City. The Agreement is for two years and will cost the City $22,000 between December 1, 1998-September 1, 1999 and $23,000 for the period of September 1, 1999-September 1, 2000. The City Attorney has yet to provide his letter of approval to the Agreement and Ms. Mecha is working on minor grammar changes to the document. The Mayor questioned the costs incurred with the Board of Review and the lack of that data within the Agreement. The Mayor requests that those costs be detailed in the Agreement. Ald. Sanders Finance Committee Minutes Page 3 November 18, 1998 moved to defer this item until the November 24, 1998 Finance Committee meeting. Seconded by Ald. Slocomb. Carried by all. Review of Muskego High School Facility Agreement - Craig Anderson - Craig was present on behalf of the Park and Recreation Board to request that the Committee approve the Agreement between the School District and the Parks and Recreation Department. The verbiage in the Agreement is unchanged. A 5% fee increase is the only change. Ald. Salentine moved to approve the Agreement. Seconded by Ald. Slocomb. Carried by all. Discuss present policy on Memorials/Remembrances - The Mayor provided a copy of a 1990 policy which outline the parameters of who and when memorials/remembrances from the City were to be distributed. The current policy of $25.00 donated to charity or Library Trust Fund may not be up to date with more contemporary giving guidelines. The Committee is to review and provide the Mayor with their suggestions. Ald. Salentine moved to defer this item until the December 2, 1998 Finance Committee meeting. Seconded by Ald. Slocomb. Carried by all. Review replacement of Electrical Inspector - The previously recommended position of Building Inspector/Engineering Technician is being reconsidered. Due to recent changes in the Department’s personnel and needs within the Department, a revised job description of a Commercial Electrical Inspector with a potential addition to the job of a Plan Reviewer is being recommended by the Mayor and Chris. Hire date as soon as possible is requested. Once revised position description is completed, posting will occur. Ald. Salentine moved to recommend the posting of a Commercial Electrical Inspector with the inclusion of Plan Review duties into the job description. Seconded by Ald. Sanders. Carried by all. Approve new Utility Maintenance position of Public Utilities Department - Due to the correct job position description not being included in the Aldermen’s packet, Ald. Sanders moved to defer this item until the December 2, 1998 Finance Committee meeting. Seconded by Ald. Salentine. Carried by all. Approve new Part-time Recreation Supervisor position - Craig Anderson is requesting approval from this Committee for the newly created Part-time Recreation Supervisor position. This position replaces the Part-time Playground Supervisor, yet incorporates those duties. Craig would like to have this person in place by January due to the work cycle of his Department. 25 hours of work at $14.55 per hour is being requested. Ald. Salentine moved to approve the new Part-time Recreation Supervisor position. Seconded by Ald. Slocomb. Carried by all. RELEASE OF FUNDS Deer Creek #2-218 - Ald. Salentine moved to approve the release of $2,194.49 for the Deer Creek #2-218 project. Seconded by Ald. Slocomb. Carried by all. FINANCE DIRECTORS REPORT - None. 1. CLOSED SESSION - Ald. Slocomb moved to convene into closed session at 9:00 PM pursuant to §19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; more specifically review of appeals submitted on the Nonrepresented Wage & Compensation Study. *Actions may be taken in Closed Session. Seconded by Ald. Salentine. Roll call vote, carried by all. At this time, the Recording Secretary was excused. Finance Committee Minutes Page 4 November 18, 1998 Ald. Sanders moved to convene into open session at 9:45 p.m. Seconded by Ald. Salentine. Roll call vote, carried by all. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None. ADJOURNMENT Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 9:45 p.m. Seconded by Ald. Salentine. Carried by all. Respectfully submitted, Linda Gulgowski, Recording Secretary