FM091698
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, September 16, 1998
The meeting was called to order at 7:11 p.m. by Mayor De Angelis. Committee members present
were, Ald. Slocomb, Ald. Salentine and Ald. Sanders. Also in attendance was Dawn Gunderson,
Finance Director, Police Chief John Johnson, Joe Sommers and those per the attached list.
The Mayor noted the meeting was posted in accordance with the Open Meeting Law September 11,
1998.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of previous meeting were placed on file.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve Operator’s Licenses for Ken Strowig and an Agent License
for Dawn Drake (contingent upon receipt of her application), subject to receipt of fees,
favorable police reports and verification of schooling. Seconded by Ald. Sanders. Carried by
all.
LICENSE APPROVALS - None
PERIODIC LICENSE REVIEW - Brian Shanklin - No recent records of arrests or complaints against
Mr. Shanklin have been received.
NOTICE OF CLOSED SESSION - Mayor De Angelis read the Notice of Closed Session:
Please take notice that following Unfinished Business, the Finance Committee of the City of
Muskego will convene, upon passage of the proper motion, into Closed session, pursuant to:
1. §19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation data
of any public employee over which the governmental body has jurisdiction or exercised
responsibility; more specifically review of appeals submitted on the Nonrepresented Wage &
Compensation Study. Action may be taken in Closed Session.
2. §19.85(1)(c), Considering employment, promotion, compensation or performance evaluation data
of any public employee over which the governmental body has jurisdiction or exercises
responsibility; more specifically the grievance submitted by a Telecommunicator. Action may be
taken in Closed Session.
The Finance Committee will reconvene into Open Session for the purpose of continuation of agenda
items.
UNFINISHED BUSINESS - None
MOTION TO CONVENE INTO CLOSED SESSION - Ald. Slocomb moved to convene into closed
session. Seconded by Ald. Sanders. Roll call vote, 3-0 in favor. Motion carried. At this time,
the Recording Secretary, Finance Director and Joe Sommers were excused from the proceedings.
Ald. Slocomb moved to reconvene into open session at 8:45. Seconded by Ald. Sanders. Roll
call vote 3-0 in favor. Motion carried by all.
NEW BUSINESS
Review Telecommunicator Grievance - After discussion, it was determined that consultation with
Legal Counsel will be required to make a decision on this matter. Ald. Slocomb moved to defer
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September 16, 1998
until Tuesday, September 22, 1998 Finance Committee meeting. Seconded by Ald. Salentine.
Carried by all.
Bids on Furniture Items for Police Department Expansion - Item removed.
Review Off-Site Tax Collection Proposals - The Clerk-Treasurer provided written correspondence
regarding the banks in the area that were sent a Request for Proposal for Off-site Tax Collection.
Citizens Bank of Mukwonago was the only respondent to the request. They have agreed to comply
with all provisions of the proposal. The Citizens Bank is located inside the local Pick ‘n Save store.
Ald. Sanders move to approve the Off-site Tax Collection location. Seconded by Ald.
Salentine. Carried by all.
Review request for AutoCad for Building Director/Engineer - Joe Sommers was present to request
the AutoCad version 14 software package with 1 day of off-site training and 1 year of telephone
support at a total cost of $2,819. Discussion surrounded the need for the year of telephone support.
Additionally, Ald. Slocomb mentioned the future need for individuals requesting expenditures to be
present at the meeting where their request is being considered for cost justification and any
clarification the Committee members may find necessary. Ald. Salentine moved to approve an
expenditure of $2,524.00 and to defer the years worth of phone support until that cost can be
justified or is warranted. Funds to come from “Other Supplies and Expenses” in the
Engineers budget. Seconded by Ald. Slocomb. Carried by all.
Review CellularOne contract - Joe Sommers provided the copy of the new contract with CellularOne.
With the new contract, the Police Union, City Hall and the Fire Department would combine their
separate contracts into one contract maintained by City Hall. By combining the contracts, the City as
a whole will receive discounted fees and a lower per minute rate. Account management was
discussed by the Committee and reimbursement of the bills to the City from the various users of the
cellular service. The Committee determined that the other bargaining groups within the City need to
be contacted to determine if they wish to participate in this program as well. With the increase of
participants, the City may be entitled to even lower rates for the service. Ald. Sanders moved to
defer. Seconded by Ald. Salentine. Carried by all.
Review Purchase of barcode reader for laser tax bills - Joe Sommers provided a written price quote
for the second barcode reader. The model he is requesting is a “used” unit with 2 ½ years still on
the speedreader warranty and 6 months on the laser gun warranty. The unit is new, but was never
picked up and was left at BRC Tech Services for 6 months. The cost of the unit is $1,200 vs. $1,360
new. Ald. Salentine moved to approve the $1,200 barcode reader purchase. Funds to come
from the 1998 Capital Budget originally available GIS Conversion budget. Seconded by Ald.
Slocomb. Carried by all.
Intergovernmental Agreement with Milwaukee Police Department - Police Chief John Johnson
provided the agreement with the Milwaukee Police Department for the new firearms facility. Chief
Johnson has forwarded the Agreement onto the City Attorney for review. The Committee requests
that some of the wording be changed before the Agreement is signed, including the word “minimum”
in regard to the number of days the City of Milwaukee is guaranteed use of the facility (25) to
“maximum”, and “other uses as necessary”, as well as clarification on the “tactical unit usage”. Ald.
Sanders moved to defer this item until City Attorney review. Seconded by Ald. Slocomb.
Carried by all
Determine salaries for elected officials - The Mayor provided comparison data for both Mayor
salaries and Aldermen salaries including the population totals of those in the report. There appears
to be no pattern in the amount of money paid versus the amount of people who live in a particular
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September 16, 1998
area. The Mayor suggested that whatever rate of compensation increase, the payment should be on
an annual increase basis, rather than the current up-front, lump sum percentage increase for the
rd
duration of the term for the Mayor. The City of Muskego’s Mayor is one of the 3 lowest salaries on
the report. Ald. Slocomb will be comparing the numbers and has suggested a 20% increase with a
3% increase annually thereafter. The Aldermen salary was difficult to determine within the
communities surveyed. The last increase for the Aldermen occurred in 1993. Ald. Slocomb moved
to defer this item until October 7, 1998 Finance Committee meeting to obtain additional data.
Seconded by Ald. Salentine. Carried by all.
Review request for step adjustment - Finance Director Dawn Gunderson requested that the
Committee consider her request to increase the Accountant position’s six month rate from a 2%
increase to a 5% increase. The salary will be $32,024.The Committee reviewed the Compensation
nd
Study to determine if increasing this individuals percentage to the 2 step would set a precedent
with others in a similar situation. It was determined that this situation appears to be unique in nature
and may not effect any other position. Ald. Salentine moved to approve the salary increase with
the funds to come from an inter-department transfer from “Overtime” account. Seconded by
Ald. Sanders. Carried by all.
Review Weights & Measurer Contract for 1999 - In a letter, the Mayor received the 1998-1999
Weights and Measures contract. The cost to the City is $3,120. Ald. Sanders moved to approve
the contract. Seconded by Ald. Slocomb. Carried by all.
Review invoice from Waukesha County Cooperative Council for Employee Benefits Study - The City
of Muskego’s share of Phase II, III and IV of the Employee Benefits Study was provided by
Waukesha County, in the amount of $2,691.15. This study will determine how much the City may
save of health care costs in the future through a larger group purchase of benefits. Ald. Salentine
moved to approve the payment of $2,691.15 for the Benefits Study. Funds to come from
Contingency Fund. Seconded by Ald. Sanders. Carried by all.
Discuss Public Works Director Vacancy - With the resignation of John Loughney the Committee
discussed the options that this vacancy will present. Discussion regarding the job and the potential
combining of this job with another position within the City was considered. Ald. Slocomb moved to
keep the Public Works Director as a stand-alone position with the job description wording to
include a PE/Civil Engineer or equivalent as a requirement. Seconded by Ald. Salentine.
Carried by all.
RELEASE OF FUNDS
Lakewood Meadows #2-#212 - Ald. Sanders moved to approve the release of $193.55 for the
Lakewood Meadows Addition #2 development as was recommended by Director of Planning in
writing on September 11, 1998. Seconded by Ald. Salentine. Carried by all.
Deer Creek #2-218 - Ald. Salentine moved to approve the release of $2,378.08 for the Deer
Creek #2-218 development as was recommended by Director of Planning in writing on
September 11, 1998. Seconded by Ald. Sanders. Carried by all.
FINANCE DIRECTOR’S REPORT - The Finance Director indicated that the Committee of the Whole
meetings for budget process have been adjusted back one week from the original schedule.
Recommendations have been made to Department heads for areas where they can reduce their
budgets. Friday is the target date to get the administrative recommended budget to the Aldermen
for their review. The Department heads will be present at the Committee of the Whole meeting for
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September 16, 1998
questions. The Mayor and the Finance Director ask all Aldermen to review the budget packets prior
to the Committee of the Whole meeting.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None
ADJOURNMENT - Being no further business to discuss, Ald. Salentine moved to adjourn at 10:35
P.M. Seconded by Ald. Slocomb. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary