FM090298
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, September 2, 1998
The meeting was called to order at 7:06 p.m. by Mayor De Angelis. Committee members present
were, Ald. Slocomb and Ald. Sanders. Also in attendance was Dawn Gunderson, Finance Director,
Police Chief John Johnson, Joe Sommers (8:00) and those per the attached list. Ald. Salentine
was excused.
The Mayor noted the meeting was posted in accordance with the Open Meeting Law on August 31,
1998.
REVIEW OF MINUTES OF PREVIOUS MEETING
The minutes of previous meeting were accepted and placed on file.
REVIEW OF LICENSE APPLICATIONS
Ald. Slocomb moved to approve Operator’s Licenses for Matthew Stops, Nora Zaeske and
Dale Peterson, subject to receipt of fees, favorable police reports and verification of
schooling. Seconded by Ald. Sanders. Carried by all.
Mr. David Neira was present to obtain an Operator’s License. Mr. Neira was interviewed
separately. Ald. Slocomb moved to approve an Operator’s License for David Neira, subject to
receipt of fees, favorable police reports and verification of schooling. Seconded by Ald.
Sanders. Carried by all.
Mr. Neira requested a Provisional License due to his need to be licensed for this weekend. Ald.
Sanders moved to approve the Provisional License for Mr. Neira. Seconded by Ald. Slocomb.
Carried by all. The Recording Secretary was instructed to inform those involved with the
processing of the License of the request.
LICENSE APPROVALS
Outside Dance Permit Request - Pam Pulver (Kara-Oke Inn) - Ms. Pulver is requesting an outside
dance permit for an anniversary party being held at this establishment on September 13, 1998.
The event would run outdoors from 3:00-7:00 p.m. Ald. Sanders moved to approve the Outside
Dance Permit for Kara-Oke Inn for September 13, 1998 from 3:00-7:00 p.m. Seconded by
Ald. Slocomb. Carried by all.
PERIODIC LICENSE REVIEW - None
NOTICE OF CLOSED SESSION - Mayor De Angelis read the Notice of Closed Session:
Please take notice that following Finance Director’s Report, the Finance Committee of the City of
Muskego will convene, upon passage of the proper motion, into Closed session, pursuant to:
1. §19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation
data of any public employee over which the governmental body has jurisdiction or exercised
responsibility; more specifically review of appeals submitted on the Nonrepresented Wage &
Compensation Study. Action may be taken in Closed Session.
The Committee will reconvene for the purpose of Communications and any Other Business as
authorized by Law and adjournment.
UNFINISHED BUSINESS - None
Finance Committee Minutes Page 2
September 2, 1998
NEW BUSINESS
Approval of Parks Seasonal Pay Classifications - Craig Anderson, Parks and Recreation Director,
was present to discuss this request. Due to the Parks seasonal positions being classified in the
non-rep. Contract, the Parks and Recreation Board is proposing to move these positions into like
position classifications within the Recreation pay schedule. This will help to improve employee
retention and hiring of qualified persons. Currently, the Park Ranger has earned the same salary
for the past three years. Ald. Sanders questioned where the returning employees would fall within
the pay range, Craig provided examples for the Committee. If this procedure would have been
implemented this year, the impact on the budget would have been $3,000. Appropriate financial
adjustments will be made to the 1999 budget. Ald. Slocomb moved to approve the moving of
the Park seasonal employees pay classification into the Recreation model beginning in 1999.
Seconded by Ald. Sanders. Carried by all.
Approval of funds for Eagle Scout project at Denoon Park - Craig Anderson provided a cost
estimate for the repair of the boardwalk off of Patricia Court in Denoon Park which was recently,
completely washed out. An Eagle Scout, Matt Astemborski, has indicated that he is interested in
the project. The supplies will be purchased by the Parks and Recreation Department, however, the
labor will be free. Cost estimate for the materials needed to complete the task are $1,257.82. The
funds are available in the Denoon Park Escrow Account (0100.0000.0331). A two week time frame
for project completion is targeted. Ald. Sanders moved to approve the expenditure of $1,257.82
from Denoon Park Escrow Account (0100.0000.0331) for the repair of the boardwalk.
Seconded by Ald. Slocomb. Carried by all.
Review bids for Berm Construction - Firearms Range - Police Department - 10 bids were received
for the project. The high bid came from Mann Brothers at $341,726 and the low bid was supplied
by Super Western at $131,293.00. Ruekert and Mielke recommend the awarding of the project to
Super Western due to the fact that they appropriately completed the bid form and have
successfully completed similar projects over the last 25 years according to references that were
checked. Ald. Slocomb moved to approve the Super Western bid of $131,293.00 for the Earth
Berm Construction Project for the Firearms Training Facility. Seconded by Ald. Sanders.
Carried by all.
Discuss progress of police building expansion - Police Department - Chief Johnson provided a brief
written and verbal summary of activities to-date. The expansion project is approximately 40-50%
complete. The Contingency budget is $80,607 and to-date Contingency expenses are $21,006.50.
The Equipment budget was $100,000. Actual and anticipated expenses to-date $114,100. The
biggest areas of financial impact are the change in the Evidence Storage area ($7,500 additional).
Due to the nature of the items in the area, the need to enclose the evidence away from debris was
necessary. An indoor lift station will need to be installed due to the lack of pitch for a gravity
system for the addition at an estimated cost of $7,949. Security cameras and wiring will add
$5,000. Bids for phone/ computer wiring and furniture should be in by the next Committee meeting
and will be placed on the agenda for approval at that time. $3,500 in Attorney fees that have been
charged back to the project were not included on the original estimate. The mason contractor has
not followed the architect’s specification which has resulted in the mason receiving written
notification of those deviations from the architect, at a cost to the mason of $7,900. The architect
and mason are in negotiations to reduce the cost to the mason. The Chief estimates that
approximately $4,000 will be reimbursed to the City by the mason.
Approval of used boat for Police Department - Police Department - Chief Johnson provided a
written request and photo of the boat to be considered by the Committee. In the 1999 Capital
Budget, a request for a new boat and motor is included at a cost of approximately $15,000. The
Finance Committee Minutes Page 3
September 2, 1998
current 1989 boat and motor have deteriorated to a point where the purchase of a boat and motor
are necessary to continue with waterpatrol activities next year. A Milwaukee resident, has a 1979
AMF 17 foot center console boat (exactly what the department will be requesting). This boat is in
superior shape due to proper storage and minor use. The individual is willing to make an even
trade of the Police Department’s waterpatrol boat and motor for his center console boat and motor.
The motor from the 1979 AMF will need to be replaced in 1999 at a cost of approximately $6-
7,000. Ald. Sanders moved to approve an even trade for the waterpatrol boat and motor from
the Police Department to Mr. Kwasnjewski for his 1979 AMF 17 foot center console boat and
motor. Seconded by Ald. Slocomb. Carried by all.
Review SMART Agreement (Suburban Mutual Aid Response Teams) - Police Department - Chief
Johnson provided a written agreement for the SMART program. This mutual aid is for both
Waukesha and Milwaukee County. This agreement has been extremely beneficial in the past for
all parties concerned. The last time the agreement was modified was in 1994. The Chief would
recommend approval of the agreement, after it has been through the City Attorney for review. Ald.
Sanders moved to approve the SMART agreement, pending City Attorney review. Seconded
by Ald. Slocomb. Carried by all.
Review 1998 Budget Amendments - Finance Director, Dawn Gunderson provided a written draft of
the 1998 budget amendment for the City of Muskego. The proposed amendment includes all action
taken by the Finance Committee since the beginning of the year plus transfers from Contingency
for Police Department 1998 salary and benefits costs resulting form the settlement of their contract
and costs incurred for publication of three position vacancies. Ald. Slocomb recommended to
Council the 1998 budget amendment for review and approval at the September 8, 1998
Council meeting. Seconded by Ald. Sanders. Carried by all.
Review request for AS/400 disk storage - Joe Sommers indicated that the system is currently out of
storage space. The system is at 97% capacity. Working with several upgrade providers, Joe is
recommending that Wiscomp Systems, Inc., provide the additional 13.5 GB at a cost of $2,900.
This upgrade will nearly double the storage space of the system and should provide enough
storage through the year 2000. Joe currently has $1,500 in his Upgrade Budget and could absorb
the remainder of the cost within his department budget. Ald. Slocomb moved to approve the
expenditure of $2,900 for the upgrade of the AS/400. Seconded by Ald. Sanders. Carried by
all.
Review bids for new Library site and grading - The Mayor reported that the architects have not yet
provided a recommendation for the grading bids. Ald. Sanders moved to defer this item until the
Finance Committee meeting of September 8, 1998. Seconded by Ald. Slocomb. Carried by
all.
Discuss road vacation (Schopf) - The Mayor updated the Committee that the property in question
will go entirely to the Santi property. It is not necessary to review. No action was taken.
Discuss vacancy in Mayor/Assessor Office - The Mayor reported that the High School student has
left the position. The need continues for a support person for 15 hours per week. The Mayor is
recommending adding one full time, Floating Secretary for 1999. Until then, he would like to
receive approval for a Data Entry Clerk at a rate of $8.67 per hour for 15 hours per week. This
position may then be eliminated in 1999 if the Floating Secretary position is approved. Ald.
Sanders moved to approve the creation of a temporary position of Data Entry Clerk at a rate
of $8.67 per hour and approximately 15 hours per week. Seconded by Ald. Slocomb.
Carried by all.
Finance Committee Minutes Page 4
September 2, 1998
RELEASE OF FUNDS
Lakewood Meadows Addition #2 - Ald. Slocomb moved to approve the release of $22,465.00 for
the Lakewood Meadows Addition #2 development as was recommended by Director of
Planning in writing on September 2, 1998. Seconded by Ald. Sanders. Carried by all.
FINANCE DIRECTOR’S REPORT - The Finance Director requested cost quotes from the current
cleaning service provider for the City. The Director requested direction from the Committee as to
the need to go through a formal quote process. The current provider indicated that a 3½%
increase will be imposed for 1999. The Committee felt that there was no need for a formal quote
process at this time. Dawn also reported that she and the Mayor have met and reviewed the
department 1999 budgets submitted. They will be available for the Aldermen’s review on
September 11, 1998.
MOTION TO CONVENE INTO CLOSED SESSION - Ald. Slocomb moved to convene into
closed session. Seconded by Ald. Sanders. Roll call vote, 2-0 in favor. Motion carried. At
this time, the Recording Secretary was excused from the proceedings.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None
ADJOURNMENT - Being no further business to discuss, Ald. Sanders moved to adjourn at 9:55
P.M. Seconded by Ald. Slocomb. Carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary