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FM061798A FINANCE COMMITTEE - CITY OF MUSKEGO APPROVED/AMMENDED MINUTES OF MEETING HELD WEDNESDAY, June 17, 1998 The meeting was called to order at 7:05 P.M. by Mayor De Angelis. Committee members Ald. Slocomb, Ald. Sanders and Ald. Salentine were present. Also in attendance were Finance Director Dawn Gunderson, and those per the attached sheet. The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law on June 16, 1998. APPROVAL OF PREVIOUS MEETING MINUTES The minutes of the previous meeting held June 3, 1998 were reviewed. REVIEW OF LICENSE APPLICATIONS Ald. Sanders moved to approve Operator’s Licenses for Erik Anderson, Carrie Gaura, Gail Hierl, Ellen Sennebogen and Diane Anderson, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Slocomb. Carried by all. LICENSE APPROVALS Broke Spoke - Robert Doyle of the Broke Spoke is requesting an outside dance permit for August 8, 1998. The permit was requesting music from 12:00 - 10:00 P.M. Mr. Doyle is requesting that the 10:00 P.M. time be changed to 8:00 P.M. The Committee reviewed the complaints filed (3) from previous events. Ald. Salentine moved to approve the outside dance permit for the Broke Spoke on August 8, 1998, with music from 12:00 - 8:00 P.M. with fencing around the parking area and security for the parking area. Seconded by Ald. Slocomb. Carried by all. Temporary Class “B”/Class “B” Retailer’s License - Little Muskego Lake Assn. - The LML Assn., is requesting a Temporary License for July 3, 1998 from 4:00 - 10:30 P.M., (rain date 7/8/98 5:00 - 10:00 P.M.). Ald. Slocomb moved to approve, seconded by Ald. Salentine. Carried by all. The Community Festival is requesting a temporary license for august 28, 1998 through August 30, 1998. The Committee is requesting waiver of all fees associated with this and the Operators Licenses for the City’s Community Festival. Ald. Salentine moved to approve the Temporary License as well as waiver of all fees associated with this event planned in August, including the operators fees., with the conditions as stated in the application. Seconded by Ald. Slocomb. Carried by all. Amanns’ Beach Club - Blanket Dance Hall License - The current license contains no time restriction for outdoor music. The Committee and the business owner are in favor of an 11:00 P.M. cut-off time, keeping in sync with similar requests. Ald. Sanders moved to approve an amendment to the 98-99 license with the addition and clarification of an 11:00 P.M., cut-off for outside music at Amann’s Beach Club. CORRECTION: Seconded by Ald. Salentine. Carried by all. 1998-1999 License Applications: Veronica Manriquez - Aqualins - Ald. Salentine moved to approve the license application. Seconded by Ald. Sanders. Carried by all. Richard Scott Phillips - Fill-Ups Pub & Grill - Ald. Salentine moved to approve the license application. Seconded by Ald. Slocomb. Carried by all. Finance Committee Meeting - June 17, 1998 Page 2 PERIODIC LICENSE REVIEW - Sueann Witt/Brian Shanklin (Klub 24) - No current incidents have been recorded by the Police Department. Ald. Sanders moved to discontinue the periodic reviews for Klub 24. Seconded by Ald. Salentine. Carried by all. UNFINISHED BUSINESS Discuss proposed new position and combination of positions - The Mayor provided Committee members with a revised Engineer/Building Department Director job description as well as an amendment to the Ordinance to account for this title/duty change. The salary range decided upon will be $44,324-$66,486. The Mayor is also requesting additional advertising of this position to attract qualified candidates. The Attorney is reviewing the Ordinance amendment and determining if any statutory restrictions will occur due to the combined job duties. Ald. Slocomb moved to authorize the advertising of the newly combined position with a salary range of $44,324-$66,486. Seconded by Ald. Salentine. Carried by all. NEW BUSINESS Review 66.30 Agreement (Police Liaison Contract with Muskego/Norway School District) - The Committee members reviewed the contractual agreement, with the exception of the dollar amount, No changes from previous years contract. Ald. Sanders moves to approve the contract. Seconded by Ald. Slocomb. Carried by all.. HAWS Agreement for 1998 - The Humane Animal Welfare Society of Waukesha County provided a revised pricing structure for July 1, 1998 through June 30, 1999. The major changes are in the transport charges with an increase to $16.50 per trip with a mileage increase to .39 per mile. The daily charge will increase to $9.25. City liability for the seven-day period will be $64.75, plus $16.50 pick-up fee, and the .39 per mile charge. Finance Director Gunderson will investigate and determine the amount paid to HAWS on an annual basis. Ald. Slocomb moved to approve the new agreement with HAWS. Seconded by Ald. Salentine. Carried by all. Review request for network PC’s (Joe Sommers) - In a memo, Joe Sommers is requesting $1,950 from the 1998 Capital Budget for Printers for a networked PC for the Planning Intern. Ald. Slocomb moved to approve the $1,950 expenditure from the 1998 Capital Budget for Printers. Seconded by Ald. Sanders. Carried by all. Review agreement for architectural services - Kurth Park - The agreement is currently with the City Attorney for final review. The contract for Kurth Park has been awarded to Toki and Associates. Due to the delay in the planning, construction on the site will not commence until 1999. Ald. Sanders moved to defer this item until the July 8, 1998 meeting. Seconded by Ald. Slocomb. Carried by all. Discuss membership in MRA (The Management Association, Inc.) - ITEM REMOVED AND REFERRED TO FINANCE COMMITTE FOR CLARIFICATION (per Common Council Meeting 6/23/98) Finance Director Gunderson provided a packet of information from this company. The MRA provides assistance and support for human resource related issues for a “membership” fee. Due to the lack of a full-time human resource person, this company can provide timely information at a fraction of the cost of a 10 hours labor attorney time. Finance Director Gunderson will provide the names of other municipalities who use MRA for their human resource support needs. The cost to the City for this year would be approximately $1,283.10. The funds to pay for the membership fee would be from the Contingency Fund. Ald. Salentine moved to approve the cost of membership, not to exceed $1,300 for MRA. Funding to come from Contingency Fund. Seconded by Ald. Slocomb. Carried by all. Review Waukesha County Cooperative Council (WCCC) Employee Benefit Project - The Mayor reported that this item is not ready for implementation. The WCCC is attempting to secure Finance Committee Meeting - June 17, 1998 Page 3 additional communities who may wish to participate in this consortium to procure lower insurance coverage for their municipalities. Ald. Salentine moved to defer this item until further notice and remove from subsequent agendas. Seconded by Ald. Sanders. Carried by all. Discuss 1999 Health Insurance quote solicitation - Finance Director Gunderson is requesting guidance from this Committee regarding the process to be followed to secure quotes for next year. The broker (Benefits Inc.) the City is currently working with has performed well. Ald. Sanders moved to retain the services of Benefits Inc., for insurance brokering purposes for 1999. Seconded by Ald. Slocomb. Carried by all. Approve expenditure for cable switch (Craig Anderson, Parks and Recreation Director) - In a memo, Craig has requested an expenditure of $678.45 ($500.00 budgeted amount) for the installation of a cable switch in the Wisconsin Room. This switch will allow anyone to switch to live cable. This will void the need for a camera operator. Ald. Sanders moved to approve the expenditure of $678.45. Seconded by Ald. Salentine. Carried by all. Request for Amendment to Letter of Credit - Muskego Office Plaza (Berg Construction) - Susan Sorrentino, General Counsel for Berg Construction, Inc., was present to discuss the Release of Funds. Berg is requesting the full release in the amount of $95,701.00, while R&M and the staff recommend a release of $67,834.00. Ms. Sorrentino questioned the exact items that need to be addressed prior to the release of all funds. The detailed punch list was not available for review. Ald. Sanders moved to defer this item until Tuesday, June 23, 1998 Finance Committee meeting so that clarification can be made regarding punch list items. Seconded by Ald. Salentine. Carried by all. RELEASE OF FUNDS - None FINANCE DIRECTOR’S REPORT - The Finance Director provided a sample of the quarterly budget summary which is considerably streamlined from the current budget reporting configuration. She will provide hard copies of these reports on a quarterly basis. Additionally, as part of her 1999 goals/objectives she provided a sample of her desired revised budgeting process. This new process would reduce the number of individuals reviewing every line item for every account. Any areas that have noticeable increases or decreases will be flagged by the Finance Director with the appropriate back-up documentation explaining the change. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Ald. Slocomb had a question regarding the scheduling of staff versus the payroll schedule. A request has been made by the Finance Director to make the “work week” start on Sunday and end on Saturday. The change should get all employees on the same “schedule”, and eliminate a scheduling problem currently taking place in the Library. ADJOURNMENT Being no further business to discuss, Ald. Sanders moved to adjourn at 8:55 P.M. Seconded by Ald. Slocomb. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary