FM052098
FINANCE COMMITTEE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD WEDNESDAY, May 20, 1998
The meeting was called to order at 7:10 P.M. by Mayor De Angelis. Committee members
Slocomb and Salentine were present. Also in attendance were Finance Director Dawn
Gunderson, Police Chief John Johnson and those per the attached sheet. Ald. Sanders was
excused.
The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law on May
15, 1998.
APPROVAL OF PREVIOUS MEETING MINUTES
Ald. Slocomb moved to amend the minutes of the meeting held May 12, 1998 to reflect the
following revised voucher totals for General Fund 414,982.26 and Tax Check total of
$1,164,273.15. Seconded by Ald. Salentine. Carried by all.
The minutes of the previous meeting held May 6, 1998 were reviewed.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve Operator’s Licenses for Jeff Gavin, Chris Machlan and
Kathleen Farber, subject to receipt of fees, favorable police reports and verification of
schooling. Seconded by Ald. Slocomb. Carried by all.
Ald. Salentine moved to approve Operator’s License for Patty Maier, subject to receipt of
fees, and verification of schooling. Seconded by Ald. Slocomb. Carried by all.
LICENSE APPROVALS
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St. Leonards Gathering Permit - Requesting permit for June 26-28. Ald. Salentine moved to
approve Temporary Class B License to St. Leonards. Seconded by Ald. Slocomb. Carried
by all.
1998 Bushyfest - Ms. Lynn Kurer was present to discuss Bushyfest. The event will take place on
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July 24-26. 5 complaints were received last year in conjunction with the event. 1 fight report
was logged at the Police Department and 4 noise complaints. Music permit is being requested
until 12:00 on 7/24 & 7/25 with outside liquor sales on both nights until 1:30. 7/26 outdoor music
is being requested until 10:00 with liquor sales until 11:00 P.M. Placement of the band and noise
reducing steps were discussed with Ms. Kurer. Ald. Salentine moved to approve application
for Bushyfest requesting music until 12:00 on 7/24 & 7/25 and outdoor liquor sales until
1:30 A.M. on those evenings, and music until 10:00 P.M. on 7/26 with outdoor liquor sales
until 11:00 P.M. Seconded by Ald. Slocomb. Carried by all.
Provisional License Application - Struve - Since the practice in the past has been to not grant a
Provisional License until an applicant with a police record has been interviewed, no Provisional
License will be granted for the above named individual.
PERIODIC LICENSE REVIEW - None
REVIEW OF 1998-1999 LICENSE APPLICATIONS - The Committee reviewed applications and
any changes in the license request. Ald. Slocomb moved to approve liquor licenses as per
the attached list with conditions as specified on listing with the exception of Bushyfest
which was approved through previous motion. Seconded by Ald. Salentine. Carried by all.
Finance Committee Meeting - May 20, 1998
Page 2
UNFINISHED BUSINESS
Further review of Transfer of Assignment-Deer Creek Subdivider’s Agreement - This item was
already approved, however a new letter of credit has been resubmitted with correct language
contained.
Review request to draw from Letter of Credit of Foxboro North Subdivision - Michael Stockton -
Finance Director Dawn Gunderson received correspondence from Mr. Stockton (S77 W15555
Woods Road) regarding damage caused to his property during the construction of the Foxboro
North Subdivision. Mr. Stockton is asking that funds held by the City be released to him in order
to make the repairs to his property. Mr. Stockton has received estimates on the cost which range
from $3,800 to $5,707.92. The Mayor indicated that in order to hold the subdividers release of
funds, the City would have to find the developer in default. Currently, the developer is requesting
to close out the letter of credit. This will not occur until all the necessary restoration projects are
completed. The Mayor would like all affected department heads to make a site visit and create a
punch list with all of the items needing attention indicated along with a dollar amount and a
deadline to complete. If, at the expiration of the deadline the developer has failed to comply, he
will be found to be in default. If found in default, the City would draw the funds from the Letter of
Credit, accept quote for the completion of the work and hire contractors to perform the repairs.
Ald. Salentine moved to direct the creation of a punch list of required repairs along with a
cost to perform repairs and a deadline of 30 days from the development of the punch list for
repairs to be completed. Seconded by Ald. Slocomb. Carried by all.
Review recommendation from Public Services Committee to fund attorney review of proposed
revised Building Code - Building Director, Chuck Dykstra has requested attorney review of the
new, revised Building Code. The cost provided the Committee was $750.00. Ald. Salentine
moved to approve the transfer funds, not to exceed $750.00 from Contingency fund to
Public Services for Attorney review of revised Building Code. Seconded by Ald. Slocomb.
Carried by all.
Discuss financing for salt and salt shed referred from Public Works Committee - Ald. Slocomb
briefed the Committee that $80,465 is available in Capital Expenditures due to the money
budgeted for a new truck purchase that will now not occur until Fiscal 1999. Since the funding for
the truck was committed for this year, a Resolution will need to be developed specifying that no
delivery of a truck will occur until next year. Finance Director Gunderson explained that since the
City had budgeted for and approved the purchase of the truck this year and has obligated the City
by placing the order, their action to use those funds for another purpose must also clearly state
the Councils intention to commit budgeted money in 1999 for the payment of the truck. Due to
the exact cost of the shed being unknown, it is impossible to locate sources for additional funding
of the shed. Ald. Slocomb moved to transfer $80,465 from Public Works Capital Expense to
the salt shed building project, replacing those funds allocated for the truck in the Fiscal ’99
budget. Seconded by Ald. Salentine. Carried by all.
NEW BUSINESS
Review Construction Bids - Police Department - On May 13, 1998, Durrant Architects accepted
bids on the project. The apparent low bidder at the time of the opening was BID Incorporated
with a bid, including alternates of $1,246,900. BID Inc., claims it made on error not caused by a
careless act or omission on bidders part but allegedly caused by computer malfunction (lightening
strike). BID Inc., has requested that their bid be withdrawn from consideration. A $111,100
omission in General Conditions was found. The City could, if it chooses, request payment from
Bid Bond, but by doing so, would result in proving no careless act. In addition, the bid was
unresponsive in the area of carpeting. As a result of these actions, the Bond will not be pursued.
The next low bidder was Guenther-Wagner-Johnson with a bid of $1,310,158 (including
Finance Committee Meeting - May 20, 1998
Page 3
alternates). This amount is still below the budgeted $1,404,915. Ald. Salentine moved to
accept withdrawal of the bid from BID Incorporated and accept the bid from Guenther-
Wagner-Johnson including alternates for a total amount of $1,310,158. Seconded by Ald.
Slocomb. Carried by all.
RELEASE OF FUNDS - None
FINANCE DIRECTOR’S REPORT - The Finance Director was contacted by Sam’s Club in
Franklin, Wisconsin alerting her to grants now available for clean air and water projects. She has
forwarded the application forms on to Kristy Rogers.
The Director has submitted 2 proposals prepared by Kristy Rogers for Waukesha County HUD
flood funds. Additionally, the City has received their first Notice of Claim in the amount of
$864.00 for lost trees from a resident who lives along the creek.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None.
ADJOURNMENT
Being no further business to discuss, Ald. Slocomb moved to adjourn at 9:10 P.M. Seconded
by Ald. Salentine. Vote 2-0, carried by all.
Respectfully submitted,
Linda Gulgowski, Recording Secretary