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FM021898 FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, February 18, 1998 The meeting was called to order at 7:07 P.M. by Mayor De Angelis, Committee members Salentine and D’Acquisto were present. Also in attendance were Finance Director Dawn Gunderson, Ald. Mark Slocomb, and those per the attached sheet. Ald. Dave Sanders was excused The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law on February 13, 1998. The minutes of the previous meeting dated February 4, 1998 were reviewed and accepted. REVIEW OF LICENSE APPLICATIONS Ald. D’Acquisto moved to approve Operator’s Licenses for Keith Galipo, Melissa Kreuzer, and Janet Sperle, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Vote 2-0, carried by all. Ald. D’Acquisto moved to approve Matthew Schmecht as Pizza Hut Agent. Seconded by Ald. Salentine. Vote 2-0, carried by all. PERIODIC LICENSE REVIEW - Theresa Moore - No adverse incidents occurred since the last review. Sueann Witt/Riki Petrovsky - Klub 24 - Ms. Witt and Mr. Petrovsky were present to discuss a recent violation involving a minor found hiding on the premises by the police during an altercation at the establishment. The Mayor recommends that the establishment be placed on a 30-day periodic license review until a decision is made in the Municipal Court regarding this case. Ald. Salentine moved to place Klub 24 on a 30-day periodic license review until a decision regarding this case is achieved and at that time, action will be taken by this Committee. Seconded by Ald. D’Acquisto. Vote 2-0, carried by all. Discussion continued by Ald. D’Acquisto regarding the severity of this violation and the lack of adherence to the promises made by the establishment regarding the carding of individuals entering the place of business. Ald. D’Acquisto moved to temporarily adjourn the meeting at 8:10. Seconded by Ald. Salentine. Vote 2-0, carried by all. The Committee reconvened at 8:45. PERSONAL APPEARANCE - Mr. Lloyd McIndoe, Alpine Lanes - Mr. McIndoe was present to receive clarification on the legality of underage individuals in his establishment for dining purposes. Due to Mr. McIndoe’s business obtaining over half of its revenue from bar sales, in the bowling lane area and over 50% of revenue obtained in the dining area attributed to food sales, there is confusion. Mr. McIndoe is concerned that the bowling area (where the larger of the two bars are located) is also used for private bowling, Christmas and birthday parties which frequently involve minors, he would like to be clear on the law. The Mayor will obtain clarification for Mr. McIndoe from the City Attorney to ensure that he is working within the parameters of the law. Ald. D’Acquisto has personally visited Alpine Lanes and is quite pleased with the current operations. UNFINISHED BUSINESS Further Review of Municipal Court Fees - The Committee reviewed a memo submitted by Judge Lentz stating that the Judge feels that the court costs are already high enough. In a previous meeting, Police Chief John Johnson concurred with this finding. Ald. D’Acquisto moved to keep Municipal Court fees at the current levels. Seconded by Ald. Salentine. Vote 2-0, carried by all. Finance Committee Meeting - February 18, 1998 Page 2 Further Discussion on Maintenance Agreement Central Office Systems- Copy Machines - A memo from Cathie Anderson was reviewed detailing the increase in the service contract from .0155 to .0165 per copy. This represents a 6% increase over last year. Ald. Salentine moved to approve service contract fee from COS to .0165. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Discussion continued on the potential of a future centralized copy center, age of existing copiers and the frequency of service calls. Further Discussion on Request for Funds - Kurth Park Expansion - Ald. Slocomb was present to present this agenda item to the Committee. During the proposal process, two final candidates were selected by R&M to provide detailed Scope of Services. R&M recommended Toki & Associates be awarded the contract even though the bid was $24,925. Continuum Architects & Planners provided a $20,690 bid for the same contract. R&M was asked to respond to the reasoning behind the higher of the two being the recommended choice? R&M indicated that it was the level of detail provided in the Scope of Services that they felt covered every single aspect of the project. Continuum provided a lower bid potentially due to their practice of sub-contracting out some of the services contained in their proposal, but it was determined that the scope was the same. Ald. Slocomb recommends that the contract be awarded to Continuum. Ald. D’Acquisto moved to approve Continuum Architects & Planners, contingent upon contacting a minimum of two references from each candidate. Upon favorable performance provided, the contract will be awarded to the low bidder. Seconded by Ald. Salentine. Vote 2-0, carried by all. Discussion on Amendments to Non-Represented Personnel Code - Finance Director Dawn Gunderson reported that the affected individuals were approached on the issue. The individuals have agreed to repaying the 7 days by a permanent reduction in their banked sick time hours available for payout. This will be documented in each employees file detailing the steps that will be taken at the time of separation and the reduction of the payout total. Ald. Salentine recommends that Council amend the Personnel Code to reflect this change. Ald. D’Acquisto seconded. Vote 2-0, carried by all. NEW BUSINESS Approval Payment of Future Parkland Standing Committee Secretarial Service and Materials Statements - Ald. Salentine moved to approve payment of $22.50 to Stella Dunahee for secretarial services provided and $60.85 to the City of Muskego for supplies and materials. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Review Proposed Dissolution Agreement - TCVFD - This topic was not able to be discussed due to a quorum failing to be achieved. It is on the February 19, 1998 Committee of the Whole agenda. Review Request to Sell Old Equipment - Joe Sommers provided a memo detailing obsolete hardware and software. Joe’s recommendation is to sell the IBM 3812 printer for $25 and donating the rest of the material to the Historical Society. Ald. Salentine moved to approve this recommendation. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Discussion continued regarding the software and the use of license fees. Amend Personnel Code for Computer Specialist Position - In a memo from Joe Sommers (attached) he recommends that the Computer Specialist position be included in the City of Muskego Personnel Code for Management and Other Non-represented Personnel. Additionally, article 10.01 should specify that this position is not eligible for overtime. Ald. D’Acquisto moved to recommend amending the City Of Muskego Personnel Code for Management and Other Non-represented Finance Committee Meeting - February 18, 1998 Page 3 Personnel to include the Computer Specialist position. Seconded by Ald. Salentine. Vote 2-0, carried by all. Review Possible Amendment to 3.01 of the Personnel Code (Probationary Period) - A memo received from Jean Marenda requesting the waiver of the 90 days worked probationary period for the Part Time Recording Secretary position was reviewed. Due to the nature of the position, it will take an additional 5 months to reach the 90 days worked level. The employee has successfully completed 5 months of employment. Ald. Salentine moved to approve the waiver of the 90 days worked probationary period for the Part Time Recording Secretary Position. Seconded by Ald. D’Acquisto. Vote 2-0, carried by all. Discuss request for Park Dedication Funds Parkland Bike Path - The Finance Committee previously requested a revised Scope of Services for this project. The revised Scope of Services bid is $2,600, down from $4,000. The items not included in the bid are stormwater analysis, retaining wall designs, easement attainment services and legal descriptions, design profiles, erosion control and construction administration services. The Mayor recommends approval of this bid. Ald. Salentine moved to approve the funding for the project, not to exceed $2,600. Funding to be taken from the Parkland Bike Path account in the Park Dedication fund. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Parkland Drive - Due to the proximity of the two projects, it was suggested that a site plan be developed in conjunction with the Parkland Drive bike path. Cost savings could be realized by having similar tasks performed at the same time for each project. Ald. Salentine moved to approve the funding for the project, not to exceed $2,000. Funding to be taken from the Parkland Drive account in the Park Dedication fund. Ald. D’Acquisto seconded. Vote 2-0, carried by all. RELEASE OF FUNDS Lakewood Meadows #2 - Ald. Salentine moved to approve the release of $3,523.54. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Park Estates - Ald. Salentine moved to approve the release of $1,601.52. Ald. D’Acquisto seconded. Vote 2-0, carried by all. Deer Creek #2 - Ald. D’Acquisto moved to approve the release of $8,616.41. Ald. Salentine seconded. Vote 2-0, carried by all. Muskego Regency - Ald. Salentine moved to approve the release of $328.60. Ald. D’Acquisto seconded. Vote 2-0, carried by all. FINANCE DIRECTOR’S REPORT The Finance Director reported that Sharon Mueller began her position as Accountant on February 17, 1998. Dawn Gunderson also indicated that she has received a letter from Judge Lentz stating that he will assume responsibility for the costs incurred on the credit card requested by the Municipal Court. She will now apply for the credit card on their behalf. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - None ADJOURNMENT Being no further business to discuss, Ald. D’Acquisto moved to adjourn at 9:35 P.M. Seconded by Ald. Salentine. Vote 2-0, carried by all. Respectfully submitted, Finance Committee Meeting - February 18, 1998 Page 4 Linda Gulgowski Recording Secretary