FM012198A
FINANCE COMMITTEE - CITY OF MUSKEGO CORRECTED MINUTES 2/1/98
MINUTES OF MEETING HELD WEDNESDAY, January 21, 1998
The meeting was called to order at 7:04 P.M. by Mayor De Angelis. Committee members
present were Ald. Salentine and Ald. Sanders and Ald. D’Acquisto. Also in attendance were
Finance Director Dawn Gunderson, Police Chief John Johnson and Kristy Rogers, Lake
Projects Coordinator.
The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law on
January 16, 1998.
The minutes of the previous meeting dated January 7, 1997 were reviewed and accepted.
REVIEW OF LICENSE APPLICATIONS - None
PERIODIC REVIEW OF LICENSE - Elizabeth Cobabe
There is no record of complaint against this individual for this quarter. Per Police Chief
Johnson’s report.
UNFINISHED BUSINESS
Further discussion of Fire Department Rescue Fees - Due to the new fee schedule not being
complete, Ald. Sanders moved to defer to the 2/4/98 meeting. Ald. Sanders Salentine
seconded. Vote 2 in favor with Ald. D’Acquisto abstaining.
Further discussion on request for approval of funds for Kurth Park expansion and
development project - Due to the two final bid requests having just been sent out, Ald.
Sanders moved to defer to the 2/4/98 meeting. Ald. Salentine seconded. Vote 3-0,
carried by all.
Further review of Parkland Drive off-road trail - Mike Campbell (R&M) and the Mayor met and
developed a new proposal which will trim the cost of the design of the project. Ald. Salentine
moved to defer until pricing of the revised design would be available. Ald. Sanders
seconded. Vote 3-0, carried by all.
Further discussion of non-represented pay schedule & adjustments - Further discussion is
required to determine resolution of this topic. Finance Director Gunderson reported that as of
12/31/97 the 4 employees in question were paid up-front for 8 calendar days. The 3 current
payroll processing methods were discussed along with various scenarios that could affect
future pay to these employees. Ald. D’Acquisto questioned where the advice came from and
who was accountable for setting up this system. Additionally, he questioned the tracking of
this process as it currently stands and how much documentation exists with this duty of
tracking and maintaining time records in the hands of one individual. Chief Johnson
mentioned that there is a lack of records with actual proof of those individuals being paid
“ahead”. Ald. Salentine questioned the legality of paying individuals for hours/days that were
not actually worked at the time of the pay period. Discussion regarding the Police Union and
the method of payroll contained within their contract. Because it is the intention of this
Committee to be fair and equitable to all of the employees involved in this situation, Ald.
D’Acquisto moved to defer until the next Committee of the Whole meeting in order to
meet with each affected employee and provide a fair and mutually agreed upon solution.
Ald. Salentine seconded. Vote 3-0, carried by all.
Finance Committee Meeting - January 21, 1998
Page 2
Further review of architectural contract for expansion of Police building - Contract unavailable.
Ald. D’Acquisto moved to defer until 2/4/98 meeting. Ald. Salentine seconded. Vote 3-0,
carried by all.
Further review of “Class B” liquor license fees - Ald. D’Acquisto moved to defer until 2/4/98
meeting. Ald. Sanders seconded. Vote 3-0, carried by all.
NEW BUSINESS
Review proposed Sick Leave Donation Policy - Chief Johnson provided a proposed copy of
the Sick Leave Donation Policy. Up until this time, an actual policy on all of the issues
surrounding this topic were not documented. Elements now included within the policy are
formal limitations of giving, requesting and using of donated time. Ald. Salentine moved to
approve the policy. Ald. Sanders seconded. Vote 3-0, carried by all.
Review Municipal Court Fees - Due to recent legislative action, municipal court costs may now
be set between $15 and $23. Due to the Committee not being able to ascertain the current
cost of the municipal court, Ald. Sanders moved to defer to the 2/4/98 meeting. Ald.
Salentine seconded. Vote 3-0, carried by all.
Sale of old equipment - Joe Sommers recommends the sale of 11 IBM terminals and a
Decision Data terminal. $250.00 has been offered for the 10 working IBM models ($25 each).
Ald. Salentine moved to approve the sale of the terminals for $250.00 Ald. D’Acquisto
seconded. Vote 3-0, carried by all.
Status of Priority Watershed funding - Kristy Rogers was present to explain the status of the
funding. The draft of the 1998-1999 Wisconsin Department of Natural Resources (WDNR)
Priority Watershed Budget proposal has been completed. The budget only includes funding
for Priority Watershed projects started before December 31, 1997. Any projects started after
that time, will not be funded even though they may have been included in prior grants. No
funding will be available for Information and Education, Staff Training or Soil Erosion Control.
WDNR has stated that Kristy’s position will be funded through 1998.
Request funds from Contingency Fund - Kristy Rogers has requested $1,200 from the
Contingency Fund to be all utilized for 3 training/conferences she has enrolled in. Due to the
fact that matching funds are in the Priority Lakes budget that will not be used due to the lack of
WDNR funding, the Mayor has requested that Kristy review her budget to find those line items
that will not be funded and use those funds to finance the training. However, if there are not
sufficient funds to underwrite the training, Ald. Salentine moved to grant Kristy up to $1,200
from the Contingency Fund to subsidize the training she is enrolled in. Ald. Sanders
seconded. Vote 3-0, carried by all.
RELEASE OF FUNDS
Lakewood Meadows #2 - Ald. Salentine moved to approve the release of funds for
Lakewood Meadows in the amount of $4,727.57. Ald. Sanders seconded. Vote 3-0,
carried by all.
Miller Townhouse Development - Ald. Salentine moved to approve the release of funds for
Miller Townhouse Development in the amount of $63.75. Ald. Sanders seconded. Vote 3-
0, carried by all.
Finance Committee Meeting - January 21, 1998
Page 3
Park Estates - Ald. D’Acquisto moved to approve the release of funds for Park Estates in
the amount of $5,065.57. Ald. Salentine seconded. Vote 3-0, carried by all.
Deer Creek #2-#218 - Ald. Sanders moved to approve the release of funds for Deer Creek
#2-#218 in the amount of $6,111.85. Ald. Salentine seconded. Vote 3-0, carried by all.
Lakewood Meadows #1 - Ald. Salentine moved to approve the release of funds for
Lakewood Meadows in the amount of $1,200.46. Ald. D’Acquisto seconded. Vote 3-0,
carried by all.
Miller Town houses (Letter of Credit) - Ald. Salentine moved to approve the release of funds
for Miller Town Houses in the amount of $3,950.00. Ald. D’Acquisto seconded. Vote 3-0,
carried by all.
FINANCE DIRECTOR’S REPORT
Dawn Gunderson reported that she has made a modification in the payment of longevity pay.
Dawn also reports that she had conducted 5 interviews as potential candidates for the open
position within her department. She will have 2-3 final candidates in for second interviews and
hopes to extend an offer by next week.
ADJOURNMENT
Being no further business to discuss, Ald. Sanders moved to adjourn at 8:55 P.M.
Seconded by Ald. D’Acquisto. Vote 3-0, carried by all.
Respectfully Submitted,
Linda Gulgowski
Recording Secretary