FM011398
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD TUESDAY, JANUARY 13, 1998
The meeting was called to order at 7:01 p.m. by Mayor De Angelis with Committee
members Salentine and Sanders present. Also in attendance were Aldermen Pionek,
Slocomb, Woodard, and Patterson (arrived at 7:15 p.m.), Finance Director Gunderson,
Deputy Clerk Blenski, and those per the attached list. Alderman D’Acquisto was
absent.
The Mayor noted the meeting was noticed in accordance with the open meeting law.
The minutes of the December 9, 1997 meeting were accepted.
License Approvals
Mr. Scott Haas of the Broke Spoke appeared before the Committee. He submitted an
application for an Outside Dance Permit for an event to be held January 25, 1998 for
the Superbowl. He is attending this evening’s meeting to request the permit due to the
brief amount of time before the event. He is planning to have a band before the game
in a large heated tent which would accommodate 1,000 people. The noise should be
muffled due to the tent having sides. Mayor De Angelis noted that the City received
several negative comments and calls about the last event (held 11/23). Alderman
Sanders stated he checked out the last event due to the numerous calls he received
from several constituents who were very upset. Parking and people turning around on
private property were one problem. Mr. Haas stated it was hoped the field would freeze
over and be able to be used for parking. He will have three paid security guards and
will do what is necessary to keep people from going to the wrong place. Mr. Haas said
the event is during the day. He does not plan any live outdoor activities after the game.
He wants everyone out by 10:00 p.m. It is his intention to have the band pointing in the
opposite direction for this event. Alderman Pionek asked what about when the
Community Festival is held. The Mayor responded that we do get complaints; people
take a different attitude with the Community Festival, however. The Mayor noted that
this would be the third such event at the establishment since it opened. Alderman
Sanders expressed concern about the impact this will have on the adjoining property
owners. They wanted to be notified and be heard if another application of this type was
received. Access to the establishment from the field and the use of a temporary fence
was discussed. Alderman Salentine moved to approve outside music from noon to 4:45
p.m. Alderman Sanders seconded. There was a tie vote with Alderman Salentine
voting “yes” and Alderman Sanders voting “no.” The Mayor noted that this would go to
the Council for a determination without a recommendation from the Finance Committee.
Unfinished Business
1. Hardware and Software Maintenance Agreements - BRC.
Dawn Gunderson noted that BRC agreed to a two-year agreement with the same
annual rate as that for a three-year agreement. Alderman Sanders moved to approve.
Alderman Salentine seconded, motion carried.
2. Discuss Borrowing for G. O. Notes.
Mr. Dave Anderson of Ehlers and Associates, Inc. noted this is the next step in
obtaining financing for the library as well as capital and water projects. The total of the
Finance Committee Minutes Page 2
January 13, 1998
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borrowing is $2,300,000. Bids will be opened on the 27 of January and brought to the
Council for action. Alderman Salentine moved to recommend approval. Alderman
Sanders seconded, motion carried.
3. Review Architect Agreement for Library
Mr. Olson of Durrant Architects, Inc. appeared before the Committee to discuss
revisions to the agreement between the City and Durrant for architectural services for
the proposed library building. He stated that the agreement was not ready yet. He
forwarded Attorney Molter’s comments to their counsel and insurance carrier.
The Mayor noted that there was one additional change to be made. Mr. Olson
submitted a Summary of Probable Project Costs and noted that the figures are their
best estimate based on previous experiences. He noted that the amount for library
furnishings includes all new furnishings. The furnishings are important as the building
is designed from the inside out. Existing furnishings will be used. The $480,000 will be
reduced, as well as the interior/design furnishings fee which is paid at 10%(of the total
furnishings fee). It is unknown how much it will be reduced by with the use of existing
items. Mr. Olson suggested pulling out some other areas, such as the meeting rooms,
with those being furnished independent of Durrant. Alderman Sanders supported that
suggestion. Mr. Olson noted that some furnishings can be purchased at a later date.
Alderman Sanders moved to remove the architectural service to furnish the meeting
rooms. Alderman Salentine seconded, motion carried. It was noted that the revised
agreement would be at the January 27 Council meeting. as well as the agreement for
the Police Department addition. Mr. Olson noted that the same revisions requested by
the City would be made to that agreement.
New Business
1. Request for transfer from Contingency Account.
Dawn Gunderson stated $2,176 was requested to be transferred from contingency to
pay for the installation of three street lights near Loomis Drive and Hwy. 36 which were
removed by the state during road construction. She noted that the state is to reimburse
us. Alderman Salentine moved for approval of transfer subject to efforts being made to
pursue reimbursement by the state. Alderman Sanders seconded, motion carried.
Voucher Approval
Alderman Salentine moved for approval of General Fund vouchers in the amount of
$994,905.90, Tax Checks in the amount of $10,823,185.26, and Utility Vouchers in the
amount of $285,575.75. Alderman Sanders seconded, motion carried.
Adjournment
Alderman Sanders moved to adjourn at 7:55 p.m. Seconded by Alderman Salentine,
motion carried.
Respectfully submitted,
Jill Blenski
Deputy City Clerk