FM011298
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, January 7, 1998
The meeting was called to order at 7:04 P.M. by Mayor De Angelis. Committee members
present were Ald. Salentine and Ald. Sanders. Ald. D’Acquisto was absent. Also in
attendance were Ald. Slocomb (arrived at 9;00 P.M.), Finance Director Dawn Gunderson,
Police Chief John Johnson and those per the attached sheet.
The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law.
The minutes of the previous meeting dated December 3, 1997 were reviewed and accepted.
REVIEW OF LICENSE APPLICATIONS
Ald. Sanders moved to approve Operator’s Licenses for Dave Halula and Shannon
Ehredt, subject to receipt of fees, favorable police reports and verification of schooling.
Seconded by Ald. Salentine. Vote 2-0, carried by all.
PERIODIC REVIEW OF LICENSE - SUEANN WITT
Sueann Witt was present and complaints received for her establishment (Klub 24) were
reviewed. Allegations of potential underage drinkers, overcrowding and patrons parking in
adjacent businesses were either unsubstantiated or rectified. Ms. Witt will appear in February
for a final review.
UNFINISHED BUSINESS
Further discussion of Fire Department Rescue Fees - The Mayor and Finance Director
Gunderson met with the parties involved and came to an agreement on how subsequent
reports and budget requests should be presented to avoid confusion. Due to the new fee
schedule not being complete, Ald. Salentine moved to defer to the 1/21/98 meeting. Ald.
Sanders seconded. Vote 2-0, carried by all.
NEW BUSINESS
Approval of Funds for Kurth Park Expansion and Development Project - Due to the Parks and
Recreation Board meeting on January 12, 1998, Ald. Salentine moved to defer to the
1/21/98 meeting. Ald. Sanders seconded. Vote 2-0, carried by all.
Review Reserve “Class B” Liquor Licenses - Discussion regarding the new state law
establishing a minimum $10,000 fee for a reserve license. Concern surrounding the new law
that this fee cannot be substantiated by the City. With new applicants it was suggested to
charge $10,400 and “rebate” the applicant $10,000 for “economic development”. The City’s
legal Counsel has recommended that the City do nothing at this point. The Mayor believes
that there will not be any applicants within the next few months. Ald. Sanders moved to defer
to the 1/21/98 meeting. Ald. Salentine seconded. Vote 2-0, carried by all.
Discuss Employee Sick Leave Donation Proposed Policy - Ald. Sanders moved to defer to
the 1/21/98 meeting. Ald. Salentine seconded. Vote 2-0, carried by all.
Finance Committee Meeting - January 7, 1998
Page 2
Funds for Parkland Drive Off-road Trail - Parks and Recreation Board had voted to
recommend the expenditure of up to $4,000 for R&M to design and provide bidding documents
for a 600 foot portion of the Parkland Drive off-road path. Due to the size of the project, the
cost of the plan was questioned. Ald. Sanders moved to defer until data substantiating
cost could be obtained. Ald. Salentine seconded. Vote 2-0, carried by all.
Maintenance Agreement for Typewriters for 1998 - Ald. Sanders moved to approve the
$198.00 expenditure for maintenance agreements for 6 typewriters. Ald. Salentine
seconded. Vote 2-0, carried by all.
Maintenance Agreements - Hardware Maintenance and Election Support - Ald. Salentine
moved to approve a two year agreement for hardware maintenance and election support
at a cost of $2,970.00 with ½ being paid in each of the two years. Ald. Sanders
seconded. Vote 2-0, carried by all.
Disallowance of Claim - Hegler - Incident occurred February 10, 1997. Prior claim of Patricia
Hegler was denied by insurance company. Wausau Insurance has recommended the City
disallow the claim of Gerald Hegler regarding same incident. Ald. Salentine moved to
disallow Gerald Hegler claim. Ald. Sanders seconded. Vote 2-0, carried by all.
Hardware and Software Maintenance Agreements - Proposal supplied by Joe Sommers was
reviewed. Committee questioned Business Records Corp., 3 year agreement. Financial
Director Gunderson would be in favor of a 2 year agreement, but with the possibility of a new
payroll/ financial system in the near future, 3 years could be excessive. Ald. Sanders moved
to approve all hardware and software maintenance agreement expenditures totaling
$31,994.45 with the exception of BRC, which is to be reduced to a 2 year time frame if
rate changes to be reviewed at 1/13/98 meeting. Ald. Salentine seconded. Vote 2-0,
carried by all.
Request for 1997 Capital Outlay Carry-over J. Loughney/C. Dykstra) - Chuck Dykstra provided
a written report explaining that additional charges from the contractor require the request to
transfer $12,000 from account #100.0000.0324 into 1998. Ald. Sanders moved to approve
transfer of $12,000 from account #100.0000.0324 into 1998. Ald. Salentine seconded.
Vote 2-0, carried by all.
John Loughney provided a memo requesting $3,000 from the 1997 Capital Outlay Funds to be
carried over to 1998 for account 100.0000.0329 (cyclone fencing). Ald. Sanders moved to
approve transfer of $3,000 from 1997 account #100.0000.0329 to 1998.
Review Recommendation for Funds for Master Plan for Leisure Park Area - Chief Johnson
representing the Festival Committee is requesting approval of $450.00 to develop the Leisure
Park Area and make it more accessible and user-friendly. Terra Firma has provided a
proposal to conduct a use study at a cost of $900.00. The Festival Committee is requesting to
split the cost of the study. Discussion regarding parcels of land currently not owned by the City
but adjacent to the park which may, in the future become available. Ald. Salentine moved to
approve expenditure of $450.00 to come from Park Dedication Fund. Ald. Sanders
seconded. Vote 2-0, carried by all.
Finance Committee Meeting - January 7, 1998
Page 3
Review 1998 Truck/Plow Purchase - Peter Theis has requested approval of a $27,094
expenditure from account #0100.9900.1004 for the purchase of a new truck/plow. Dodgeland
was the accepted bidder. The Mayor reported that this price was approximately $4,000 under
the budgeted amount. Ald. Salentine moved to approve expenditure of $27,094 to
Dodgeland for the purchase of a new truck/plow. Ald. Sanders seconded. Vote 2-0,
carried by all.
Review 1998 Budget Transfer Request - Chief Johnson/John Loughney - Ald. Salentine
moved to approve transfer of $10,000 from Contingency to the Police Department
Gasoline and Oil Account. Ald. Sanders seconded. Vote 2-0, carried by all.
John Loughney has requested transfer of funds in the 1997 Department of Public Works
Budget. Ald. Salentine moved to approve the transfer of the following funds: $10,000
from account #100.5200.3417 and $7542.00 from account #100.5400.3415 to be
transferred to accounts 100.5100.3111 ($335.00), 100.5100.3613 ($7.00), 100.5200.3411
($1,000), 100.5200.3413 ($3,000), 100.5400.3412 ($2,500), 100.5400.3413 ($5,000),
100.5700.5100 ($5,500) and 100.5800.6110 ($200.00). Ald. Sanders seconded. Vote 2-0,
carried by all.
Discuss Public Works Mechanic Position - Public Works Department - Ald. Sanders moved to
approve mechanic’s wages to be paid to interim mechanic for 3 months. Ald. Salentine
seconded. Vote 2-0, carried by all.
Discuss Non-represented Pay Schedule & Adjustments - Finance Director Gunderson is
requesting a change in how employees are compensated bi-weekly and how it is computed.
Inconsistencies within the City’s various departments were discussed and the administrative
problems it has caused. Options to make the necessary adjustments to get all individuals onto
the same cycle were discussed. Ald. Salentine moved to establish “official” bi-weekly
rates for all employees who are currently stated with annual salaries in the non-
represented employee policy, retroactive 1/1/98. Providing a one year time-frame to
correct. Moving all non-represented employees on the same delayed pay cycle, and
placing elected officials on a 1/26 salary computation. Ald. Sanders seconded. Vote 2-0,
carried by all. Discussion continued on ensuring a smooth transition. Dawn Gunderson will
be calling BRC to obtain additional data to facilitate the process.
Distribution of TIF #4 and TIF #6 Funds - Finance Director Gunderson is requesting
sponsorship of resolution #1-98 to authorize distribution of TIF #4 and #6 funds. Determining
that there is a surplus of $839,061 available as a partial distribution. Additional distributions
may be made at a later date after the final audit is complete. Ald. Sanders moved to approve
partial distribution of TIF #4 and #6 funds totaling $839,061 Ald. Salentine seconded.
Vote 2-0, carried by all.
Discuss Borrowing for G.O. Notes - Without the total amount of the cost of the Library
unknown at this time, Ald. Salentine moved to defer to 1/13/98 meeting. Ald. Sanders
seconded. Vote 2-0, carried by all.
Finance Committee Meeting - January 7, 1998
Page 4
Review Architect Agreement for Police Building Expansion - The Mayor recommends that the
Library agreement be completed first and then proceed with the Police agreement. Ald.
Sanders moved to defer to 1/21/98 Finance Committee Meeting. Ald. Salentine seconded.
Vote 2-0, carried by all.
Review Architect Agreement for Library - The Mayor has recommended that the changes
recommended by Attorney Molter be made and approved as amended. The Mayor is trying to
lower the 11% charge for the cost of furnishings to 8.5%. Discussion continued regarding the
furnishing costs and the ability to bid out this portion of the contract. Supervision of the project
was discussed with the Mayor indicating that the majority of the supervision/inspection would
be handled by the City. The expediting of the project will be handled by the architect. Ald.
Salentine moved to accept the amended changes per Attorney Molter’s
recommendations with continual attention to the furnishing costs. Issue will be revisited
at 1/13/98 Finance Committee Meeting. Ald. Sanders seconded. Vote 2-0, carried by all.
RELEASE OF FUNDS
Champions Village Letter of Credit - Ald. Salentine moved to approve the release of funds
for Champions Village in the amount of $197,119.91. Ald. Sanders seconded. Vote 2-0,
carried by all.
FINANCE DIRECTOR’S REPORT
Dawn Gunderson reports that she has received over 20 applications for the accounting
position in her department. She would like to find a replacement within the month.
ADJOURNMENT
Being no further business to discuss, Ald. Sanders moved to adjourn at 9:30 P.M.
Seconded by Ald. Salentine. Vote 2-0, carried by all.
Respectfully Submitted,
Linda Gulgowski
Recording Secretary