FCM19970702FINANCE COMMITTEE - CITY OF NUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, JULY 2, 1997
The meeting was called to order at 7:05 PM by Chairman De Angelis. Also present were committee members D'Acquisto and Salentine, Finance Director Dawn Gunderson and those per the attached list. Ald. Sanders was absent.
The committee noted that the meeting was posted on June 27, 1997.
Ald. D'Acquisto moved to approve Operator's License for Robert
Doyle subject to receipt of fees, favorable police report and
verification of schooling. Seconded by Ald. Salentine, motion carried 2-O.
Ald. D'Acquisto moved to approve a Gathering permit for St.
Paul's Evangelical Lutheran Church for August 3, 1997. Seconded
by Aid. Salentine, motion carried 2-O.
Ald. Salentine moved to approve an Outside Dance Permit for
Aud-Mar Supper Club for their annual car show to be held on
Sunday, July 20, 1997, with music from Noon to 6:30 PM.
Seconded by Ald. D'Acquisto, motion carried 2-O.
Ald. D'Acquisto moved to approve an Outside Dance Permit for
a Broke Spoke (Favre & Associates) for Grand Opening Party to be held on August 2, 1997, with live music from 3:00 PM - 8:00 PM.
Seconded by Ald. Salentine, motion carried 2-O. Ald. D'Acquisto
felt that it was note worthy to mention Mr. Favre's intent to cooperate with all regulations and his knowledge of the
consequences.
The committee reviewed memorandum from Chuck Dykstra, dated June
16, 1997, advising that the Public Services Committee, at their meeting held on June 2, 1997, recommended that the Finance
Committee be requested to approve funding of attorney review of
Point of Sale Code (to take the place of the current Code
Compliance Ordinance) which the City Attorney has estimated at a
cost of $360.00. Chuck is requesting approval of expenditure
and transfer from Contingency (#100.8300.3212) to Code Compliance (#100.2500.3617) the amount that will be charged by
the City Attorney, not to exceed $360.00. Ald. Salentine moved
to approve request of expenditure and transfer. Seconded by
Ald. D'Acquisto, motion carried 2-O. Ald. D'Acquisto advised
the committee that there may be future codifications required to
be reviewed by the City Attorney.
The committee reviewed memorandum from Building Inspection
Director Chuck Dykstra requesting approval for City employees to
donate sick time to a department employee. Ald. D'Acquisto
moved to defer in order for Mayor to secure legal advice on how this differs from Family Medical Leave and to make it clear to
the employee just why the item is being deferred. Seconded by
Ald. Salentine, motion carried 2-O.
Finance Minutes - Page 2
July 2, 1997
Mayor De Angelis advised the committee that he had requested
that cost-sharing for Muskego Creek & Muskego Canal Erosion
Control Priority Lakes which is part of the City's Nonpoint Pollution Program be discussed to get a feeling as to what level
of participation the City may be taking in the future. The
committee encourage applying for grants and recognizes the possibility of cost-sharing and that the committee would have control in prioritizing all applications.
The committee reviewed memorandum from Recreation Director Gordon Jacobson, dated June 18, 1997, requesting funds for
replacing an Amiga keyboard which is utilized for putting information on the character generator (public announcements, City meeting agendas, etc.) as well as video toaster application
for the editing process. Alternative options have been unsuccessful. Ald. Salentine moved to defer in order for more research to be done as to possible repair or replacement of
whole system. Seconded by Ald. D'Acquisto, motion carried 2-O.
The committee reviewed memorandum from Recreation director
Gordon Jacobson, dated June 18, 1997, requesting 3.5 vacation
days to be carried over his anniversary date of July 5, 1997.
Ald. D'Acquisto moved to approve request subject to the
carry-over vacation days being taken by July 11, 1997. Seconded
by Ald. Salentine, motion carried 2-O.
Finance Director Dawn Gunderson reviewed with the committee
transfers and amendments to the 1997, as attached, incorporating
the above transfer of $360.00 for attorney review of Point of Sale Code budget. Ald. D'Acquisto moved to recommend approval
above transfers and amendments to 1997 budget. Seconded by Ald.
Salentine, motion carried 2-O.
The committee removed review of WEPCO agreement for lighting in
road right-of-way for Champions Village as the information was
not available to the committee.
The committee reviewed Amendment to Contract Professional
Services received from David M. Griffith & Associates, Ltd., to
provide additional new services as follows:
a) Utilize market survey data obtained by the City to
develop new pay grade recommendations.
b) Develop market-based pay ranges for each newly
developed pay grade.
c) slotting of all remaining jobs for which no market
data was obtained into the newly developed grades based
on job evaluation points.
l
0 The City shall pay Consultant on a time and materials basis at their standard hourly rate for the appropriate professional for any work DMG undertakes, whether or
not City determines that such work is to be completed,
Finance Minutes - Page 3
July 2, 1997
relating to the collection, verification, data input
and reporting of pay survey data and those services specified in Paragraph 1 herein.
Mayor explained that the request was to conclude payment & compensation plan as per the request of the Committee Of The
Whole. Ald. D'Acquisto moved to approve entering into agreement. Seconded by Ald. Salentine, motion carried 2-O. Mayor De Angelis noted that their may need to be a budget transfer at year end for this cost override in the Mayor's
Budget.
Finance Director Dawn R. Gunderson reported that the Audit of the City's financial records was complete and that Don Vilione
would be presenting the reports to the Common Council on
Tuesday, July 8, 1997. She explained that she would be providing the Aldermen with copies of the reports by tomorrow.
Finance Director Gunderson also advised that she was working
with BRC, the providers of the City's Financial software, and Don Vilione of Conley McDonald to revamp the City's Chart of
Accounts for financial report. With the addition of many new account numbers in order to provide better monthly reporting of
Special Revenue funds, efforts are being made to simplify some of the existing structure. With that in mind, a change will be
made during this year's budget process and next year's reporting with regard to Salaries. The Finance Department will no longer budget for sick pay, vacation pay and holiday pay as separate
line items. This will all be budgeted for as Salary and Wages.
Overtime will continue to be budgeted separately. This will
reduce the work necessary to determine the personnel budgets and
on-going upkeep of those accounts. The payroll system will
still report this leave time separately.
Question was raised about changing the City's Financial
reporting system. The Finance Director advised that at this
time no changes are recommended.
Under Communications And any Other Business As Authorized By
Law, Ald. D'Acquisto questioned what committee would address the
property owners on Linnie Lac and Jewel Creek who, because of
the installation of riprap are not able to launch their boats on
their properties and would like relief from having to use pay boxes at the other lake entrances. The committee agreed that individual requests should come to the Finance Committee and a determination will be made on a case-by-case basis as to whether
and how the City could fund the expense.
Ald. Salentine moved to convene into Closed Session, at 7:58
P.M. pursuant to State Statute 19/85(l)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed
session, more specifically acquisition of land for the proposed
library and to reconvene for the purpose of adjournment.
Finance Minutes - Page 4
July 2, 1997
The Finance Committee reconvened into Open Session at 8:38 P.M.
Ald. Salentine moved to adjourn at 8:39 P.M. Seconded by Ald.
D'Acquisto, motion carried 2-O.
Respectfully submitted,
/ca
Dawn R. Gunderson
Finance Director
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