FCM19970604FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, JUNE 4, 1997
(With corrections made by Committee June 10, 1997.)
The meeting was called to order at 7:07 P.M. by Chairman De Angelis. Also present were committee members Salentine and
Sanders, Finance Director Dawn R. Gunderson, Public Works
Superintendent John Loughney, Sean McMullen (Ruekert & Mielke),
Dave Anderson (Ehlers & Associates), and those per the attached
list. Ald. Slocomb arrived at 8:00 P.M.
The committee noted that the meeting was posted on Friday, May
30, 1997, in accordance with the open meeting law.
REVIEW OF LICENSE APPLICATIONS
Ald. Salentine moved to approve Temporary Class "B"/"Class B"
Retailer's License and waiving of License fees for Muskego
Community Festival to be held August 22 thru August 24, 1997,
with restriction of wrist bands. Seconded by Ald. Sanders,
motion carried 2-O.
Ald. Salentine moved to approve Temporary Class "B"/"Class B"
Retailer's License for Little Muskego Lake Association for
their July 3, 1997 event with a 10:00 P.M. deadline. Seconded
by Ald. Sanders, motion carried 2-O.
The committee reviewed request for reimbursement of an
Operator's License application for Joseph D. Gunny as he worked
for one month under a temporary license and will not need license. A memorandum from clerk-Treasurer Jean Marenda was
reviewed which recommended that the City retain $25.00
administration fee and $10.00 investigation fees; refunding
$15.00. Ald. Salentine moved to deny request. Seconded by Ald.
Sanders, motion carried 2-O.
Ald. Salentine moved to approve an Operator's License for the
following applicants subject to receipt of fees, favorable
police report and verification of schooling:
Tony Wojtecki Karen Lewis
Julie Bindas (Temporary) Richard Albrecht
Seconded by Ald. Sanders, motion carried 2-O.
The committee approved a ninety (90) day provisional Operator's
License for Brian Shanklin. Seconded by Ald. Sanders, motion
carried 2-O. (The Committee clarified license would be for sixty days and not ninety at the 6/10/97 meeting.)
The committee started review of 1997-98 License renewals and
discussed individual applications with proposed changes and/or police reports, as outlined in Deputy Clerk's memorandums of
June 2, and June 4, 1997, as attached. Ald. Salentine moved to approve with the following recommendations:
AlDine Lanes - Applicant requesting to add volleyball Deck. Committee approved.
(The Committee clarified premise of Alpine Lanes at their meeting held 6/10/97 to include volleyball courts with fencing.)
Finance Committee - Page 2
June 4, 1997
Patricia Gies-Kleinkordt - Removed.
D & C Hewitt - Applicant requesting licensing of
parking lot until 11:OO P.M. Committee denied request
and recommends leaving at existing 10:00 P.M.
restriction for outside area.
Sharon Kollenbroich (The Last Chance) - Removed.
Linda's Place - Applicant requesting specific time for
outside premise to be licensed. Committee recommends
an 11:00 P.M. restriction.
Donna Mae Morris (Chanaes Pub & Grill1 - Applicant requesting a Class "A" Dance Hall license for entire
year. Committee recommends keeping it so that an
application must be made for each individual event.
Wavlvn, Inc. (Bushv's) - Committee requests applicants'
appearance at the June 18, 1997 Finance Committee
meeting.
Seconded by Ald. Sanders, motion carried 2-O.
FURTHER REVIEW OF LOOMIS DRIVE RECONSTRUCTION
0 Sean McMullen, Ruekert & Mielke, appeared before the committee
to discuss bids for the reconstruction of Loomis Drive and to present a fourth option to his correspondence of May 28, 1997.
The fourth option would remove the existing rough surface while
providing an excellent surface for seal coating. This option
would make a new smooth riding surface with as long a life as an
overlay at a substantially lower cost, for a total of
$39,897.45. Mr. Joe Dibb, Loomis Drive resident, appeared at
the committee. Questions about areas of specific repair were
addressed by Mr. McMullen. He identified that certain repair
work is not included in bid because City could do the work. Ald. Slocomb stated that he felt the only option to consider
would be option IV and questioned what happened with the portion of the road that lies in the Town of Norway. Mr. McMullen
advised that he would have that information within a couple of
days. supt. Loughney explained that the driving surface between
the two options would be the same and he clarified that the
experience on a repair like Option III would not necessarily
provide 20-30 years of life; more likely 16-18 years. Ald.
Salentine moved to recommend approval of Option IV in the amount
of $39,897.45 to be a change order to the 1997 Road program, to
recommend rejection of bid for Loomis Drive Road Reconstruction
and to address funding for Option IV Loomis Road Reconstruction at the June 18, 1997 Finance Committee meeting. Seconded by Ald. Sanders, motion carried 2-O.
l PERSONAL APPEARANCE - DAVE ANDERSON - 1997 BORROWING
Mr. Dave Anderson, Ehlers & Associates, appeared before the
committee to discuss the 1997 borrowing. Mayor De Angelis explained that the reason for doing this now is to experience cost savings. Aid. Sanders moved to approve borrowing of
Finance Committee - Page 3
June 4, 1997
$1,650,000, which includes refunding 1992 Notes and funding the
1997 Capital Budget of $469,490, with borrowing to be completed
prior to July 1, 1997. Seconded by Aid. Salentine, motion carried 2-O.
Further review of copy machine purchase-Library
The committee reviewed memorandum from Librarian Holly Sanhuber
in regard to the purchase of a new copy machine for the
library. $4,500 was budgeted and Holly is requesting approval to purchase a Canon NP-2120 at a price of $2,995. Monthly
maintenance costs for the Canon will run $64.00, and are based on 8,000 copies per month, which includes supplies, except
paper. The price per-copy for the machine is .008. Ald.
Salentine moved to approve purchase. Seconded by Ald. Sanders,
motion carried 2-O.
NEW BUSINESS
Review bids for Industrial Park Street Lighting
The committee reviewed the following bids for the Industrial
Park street lighting project:
J. F. Edwards Base Bid $325,000
Alternate #1 $300,000
Alternate #2 $320,500
Outdoor Lighting Base Bid $337,000
Alternate #1 $245,000 Alternate #2 $327,200
Ruekert & Mielke has summarized the above bids as follows:
Option #l - Accept J. F. Edwards Base Bid of $325,000
if the City wishes to go with a more
Aesthetically appealing installation of
lighting on both sides of R.0.W.s
Option #2 - Accept Outdoor Lighting Alternate #1 bid of
$245,000 if the city opts for less disruptive
lighting method on single side of R.0.W.s
Ruekert & Mielke feels that either option will provide adequate
lighting. Ald. Salentine moved to reject bids because of high
costs and to rebid. Seconded by Ald. Sanders, motion carried 2-o.
Review laser printer for Recreation Department
The committee reviewed laser printer request for the Recreation Department. Information Systems Joe Sommers provided the committee with a memorandum stating that he has addressed the concerns of Ald. Slocomb over the capability and price of the
printer for the Recreation Department and both agree that
certain components of the printer are more than they need, but they have not been able to scale back the printer or get another
vendor without sacrificing other features that are needed by the
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June 4, 1997
department. Joe stated that in his research he was able to
obtain a better price for the printer from Wiscomp Systems, Inc.
of $2,216 as compared to the previous price of $2,495 from
Capital Data. Ald. Sanders moved to approve purchase from Wiscomp Systems, Inc., in the amount of $2,161.00 eliminating
the $55.00 for the 200 sheet paper tray. Seconded by Ald. Salentine, motion carried 2-O.
Ald. Slocomb left at 9:15 P.M.
Review quotes for pump reconstruction-Well #5
Finance Director Dawn Gunderson discussed with the committee
correspondence received from Steve Schultz, Ruekert & Mielke
explaining that the Rehab of Well No. 5 (Xristen Downs) will
exceed budget by $23,000. At the time the 1997 Water Utility
Budget was prepared and an estimate of $70,000 was made for this project, $455,575 was projected as he beginning of the year
working capital. Based upon the actual activity for 1996, the
beginning of the year figure was actually $506,005. These
additional funds will sufficiently provide for the additional
cost of $23,000. Ald. Sanders moved to approve additional expenditure of $23,000 to come from Water Utility working
capital account. Seconded by Ald. Salentine, motion carried 2-O.
Review new fees schedule for Knox Box
0 The committee reviewed memorandum from Building Inspection
Director Chuck Dykstra, dated May 15, 1997, advising that the
Knox Company recently increased prices for knox boxes and as a
result of this increase, our fees require adjustment to
compensate for same. The fees are as follows:
Current New
knox box small standard $172.50 $183.50 knox box small brnz/alum 194.00 195.00 knox box large standard 261.00 262.00
knox box large brnz/alum 286.75 288.75 knox box recessed small-stnd. 218.50 229.50 knox box recessed sm/stnd/brnz./alum 238.00 239.00 knox box recessed lg/standard 318.00 329.00 knox box recessed lg/brnz/alum 336.00 337.00
Ald. Sanders moved to approve increase in rates. Seconded by Ald. Salentine, motion carried 2-O.
Discuss possible participation with Alliance of Cities Utility
Right of Way Cost Recovery
Mayor De Angelis discussed with the committee correspondence received from the city's lobbyist, Janet R. Swandby, advising that she has been approached by the alliance of Cities to ask
that members of the Waukesha County Municipal Executives join
with them in an effort to develop a public right-of-way cost
recovery plan for installation of fiber optics, etc. The cost would be $1,000 per city/village to receive the plan developed
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June 4, 1997
as a result of the proposed study which would include the
drafting of a "model ordinance". The alliance estimates that a
city will ultimately need to develop its own ordinance based on
similar data and that contracting for an individual study will cost between $lO,OO and $30,000. Mayor advised that this would
enable the city to collect for certain types of utilities put in
our right-of-ways, and to minimize additional costs involved
with attorney fees for preparation of ordinance designed for the
City of Muskego. Ald. Salentine moved to approve the $l,OOO.OO
to join the coalition and to secure funds from the Cable Special
Revenue fund. Seconded by Ald. Sanders, motion carried 2-o.
Approval of secretarial/miscellaneous office vouchers for
Superior Emerald Park Standing Committee
Ald. Salentine moved to approve payment of Superior Emerald Park
Standing Committee secretarial expense for the period May 2 thru June 2, 1997, in the amount of $87.50 and miscellaneous office
expense for the same period, payable to the City of Muskego, in
the amount of $48.33. Seconded by Ald. Sanders, motion carried
2-o.
Review Grant Applications-Nonpoint Source Water Program
The committee reviewed information from Grant Administrator Mark
Paulat for the Nonpoint Source Water Pollution Abatement Program
and grant application for municipalities. The proposed projects
are:
Project and Fiscal Management & Intern $48,776
Stormwater Utility 35,000 Big Muskego Lake Water Quality Evalu. 30,000 Little/Big Muskego Bass Bay Water Qual. 7,500
Ald. Sanders moved to approve application and authorize Mayor to
sign application. Seconded by Aid. Salentine, motion carried
2-o.
RELEASE OF FUNDS - LETTER OF CREDIT
The committee reviewed request from Deer Creek Subdivision for
release of $34,270 from the Letter of Credit. The City
engineers and the Plan Office have recommended a release of
$27,870, leaving a balance of $96,896.94. Ald. Sanders moved to
approve release of $27,870. Seconded by Ald. Salentine, motion
carried 2-O.
Ald. Salentine moved to adjourn at 1O:lO P.M. Seconded by Ald.
Sanders, motion carried 2-O.
Respectfully submitted,
a
Dawn R. Gunderson
Finance Director
/ca
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