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FCM19970521FINANCE COMMITTEE - CITY OF WUSKEGO MIWUTES OF MEETING HELD WEDNESDAY, WAY 21, 1997 The meeting was called to order at 7:l7 P.M. by Chairman De Angelis. ALSO present were committee members Salentine and Sanders, Ald. Slocomb, Ald. Patterson, Finance Director Gunderson, Plan Director Sadowski, and those per the attached list. Absent: D'Acquisto The committee noted that the meeting was posted on May 16, 1997 in accordance with the open meeting law. Review of License Auulications Ald. Sanders moved to recommend to council approval of operator's licenses for the following applicants, subject to receipt of funds, favorable police report and verification of schooling: Germaine Thomas Amy RUSSO Seconded by Ald. Salentine, motion carried 2-O. Ald. D'Acquisto arrived at 7~33 P.M. Jeff and Renee Steenweg made application and came before the committee requesting a "Class B" Beer & Liquor License. The Steenwegs are attempting to purchase the property and as part of that purchase are required to apply for the license. Ald. D'Acquisto moved to recognize their request and have the minutes state that the City could not act on the application because there is an application of file from the current license holder. Seconded by Ald. Salentine, Motion Carried 3-O. Linda Moore, representing Linda's Place, appeared before the committee to discuss a request for an amendment to the Premise. At a prior meeting the committee made the applicant aware that approval of the amendment would be conditional upon placing a fence around the picnic area to separate the premise from the Gun Club property. The applicant inquired about the type of fence that should be put in place. The Mayor advised that the committee wanted to see the fence go up, but the applicant should go to the Plan Department for the appropriate type of fence. Ald. D'Acquisto moved to approve the amendment to the premise including the addition of the picnic area as identified by orange markings on the application, contingent upon the construction of a fence. Seconded by Ald. Salentine, motion carried 3-O. Finance Committee Minutes - Page 2 May 21, 1997 0 UNFINISHED BUSINESS 1. Further review of Subdivider's Agreement & Letter of Credit Berg Construction, Inc. Plan Director Sadowski appeared before the committee with developer Tom Berg and Attorney Susan Sorrentino to review the Subdivider's Agreement and Letter of Credit for Berg Construction, Inc. for their proposed office complex on Racine and Lions Park Drive. Plan Director Sadowski presented a letter from Attorney Molter with his recommendations on the Developer's Agreement and identified which items needed to be addressed by the finance committee. After considerable discussion, the committee agreed to change the language in the agreement for Section I. A. to read: Prior to the issuance of a building permit for Building 2 of the project, moneys shall be set aside in a separate Developer's Deposit to cover the cost of acquisition and installation of street lights along the projects Racine Avenue (C.T.H. "Y") frontage. If subject street lighting is acquired and installed by the City prior to the issuance of a building permit for Building 2, the City shall seek reimbursement for the cost associated with subject acquisition and installation attributable to subject Racine Avenue (C.T.H. "Y") frontage. 0 Section XII, third paragraph will also be changed from "no more than one reduction" to "periodic reductions". This will allow the developer to keep the funds for the Attorney and Engineer fees in the Letter of Credit and not set aside in a Developer's Deposit. The Committee instructed Plan Director Sadowski to include the costs for the erosion control and engineering inspection of the storm sewer system on the City's project costs form as identified by the engineer's letter of May 20th, 1997. Ald. D'Acquisto moved to recommend council approval of Version 2 of the Developer's Agreement subject to the revisions as stated above and the Letter of Credit in the amount of $88,333.50. Seconded by Ald. Sanders, motion carried 3-O. Ald. D'Acquisto left the meeting at 8:30 P.M. New Business 1. Review purchase of copy machine-Library Review of purchase of copy machine for the Library was removed from the agenda. Mayor De Angelis advised that the Library would be coming to the committee with a different proposal. Finance Committee Minutes - Page 3 May 21, 1997 2. Approval of funding for Access to Lions Park (Parks) The committee reviewed memorandum from Parks Director Peter Theis, dated May 13, 1997, advising the committee that, reacting to a request from Jeffrey and Laura Wassailers (S74 W19204 Bay Shore Drive), the Parks and Recreation Board is recommending the installation of a culvert between Racine Avenue and Lions Park Drive for the purpose of providing a pedestrian access to Lions Park. If the Public Works Department performs the project, the cost is not to exceed $700. Permission from the Waukesha County Transportation Department has been secured. Ald. Salentine moved to defer discussion on approving funding for the Access to Lions Park until Tuesday, May 27, 1997 to determine where funds will come from to pay for this project. Seconded by Ald. Sanders, motion carried 2-O. 3. Approval of funding for Eagle Scout project (Parks) The committee reviewed a second memorandum from Parks Director Theis, dated May 15, 1997, wherein he advises that the Parks and Recreation Board is recommending the funding of an Eagle Scout project. Tony Draggiest (578 W16075 Woods road) would like to build a boardwalk section in Denoon Park. The funds needed for project materials amount to $6,500 and have been included on the Parks and Recreation Board list of funding projects to be paid for with account #0100.0000.0331, Denoon Escrow account. Ald. Sanders moved to approve project and expenditure of funds not to exceed $6,500. Seconded by Ald. Salentine, motion carried 2-O. 4. Approval of payment for Future Parkland Standing Committee vouchers (secretarial & miscellaneous office) Ald. Salentine moved to approve payment of Future Parkland Standing Committee vouchers for secretarial services made payable to Stella Dunahee in the amount of $170.00 and for miscellaneous office supplies made payable to the City of Muskego in the amount of $76.01. Seconded by Ald. Sanders, motion carried 2-O. 5. Review purchase of Ace Fund (Sommers) Finance Director Gunderson reviewed with the committee her request for the purchase of Ace Fund from Computer Language Research, Inc. for $695, plus shipping. A memorandum from Information Systems Director Joe Sommers was reviewed recommending the purchase and explaining that the package will be used in conjunction with our existing BRC Financial package for the streamlining of our chart of accounts structure, and for the creation of the annual report. The package was acquired on a trial basis and has successfully downloaded files from our existing financial files and run trail balance reports with it. This is the same software package being used by our Auditors. Ald. Salentine moved to approve request with funds to be taken from the Finance Department training budget (#0100.1600.1116). Seconded by Ald. Sanders, motion carried 2-O. Finance Committee Minutes - Page 4 May 21, 1997 0 6. Authorize Officials for Bonds Ald. Sanders moved to recommend that the Mayor and the Finance Director be authorized as City Officials to declare official intent under reimbursement bond regulations. Seconded by Ald. Salentine, motion carried 2-O. Ald. D'Acquisto returned to the meeting at 8:40 P.M. 7. Review Offer to Purchase - Industrial Park The committee reviewed an Offer to Purchase received from Time Warner Entertainment Company, L.P. for Lot 2, a redivision of Lot 2 of CSM 7292, for a sum of $29,500, for the purpose of locating a distribution hub for a new system. The Mayor advised that there were several issues to be resolved with the offer as stated in Attorney Molter's letter to Attorney Martin .I. Greenberg of May 21, 1997. One particular would be the acceptance date. It would have to be moved out past May 27, 1997 to allow time for the Council to take action on acceptance. Ald. Sanders moved to approve the offer subject to the changes as spelled out in Attorney Molter's letter. Seconded by Ald. Salentine, motion carried 3-O. 0 ADJOURNMENT Ald. Salentine moved to adjourn at 8:45 P.M. Seconded by Ald. D'Acquisto, motion carried 3-O. Respectfully submitted, D&&~r~? Finance Director 0 SIGN-IN SHEET FOR CITY MEETINGS PLEASE PRINT YOUR NAM? AND AGENDA ITEM BELOW. THANK YOU. Meeting: Date: a