FCM19970507CORRECTED - 5/13/91
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, MAY 7, 1997
The meeting was called to order at 7:15 P.M. by Chairman De
Angelis. Also present were committee members D'Acquisto, Sanders and Salentine, Finance Director Dawn Gunderson, and those per the attached list.
The committee noted that the meeting was posted on May 2, 1997,
in accordance with the Open Meeting Law.
Ald. Salentine moved to approve a Gathering Permit (Temporary
Class B License) for St. Leonard Parish's Anniversary
Celebration to be held on June 28 and June 29, on the parish
property. Seconded by Ald. Sanders, motion carried 3-O.
Ald. Salentine moved to defer action on application for Special
Dance Permit for Changes Pub & Grill, W194 S7060 Hillendale, for
May 23, 1997. Seconded by Ald. D'Acquisto, motion carried 3-O.
Ald. D'Acquisto moved to recommend council approval of
operator's license for the following applicants, subject to
receipt of funds, favorable police report and verification of
schooling:
Rita Lufkin
Dennis Busse
Rose Scaffidi
Seconded by Ald. Sanders, motion carried 3-O.
Ald. D'Acquisto moved to defer action on application for Lisa
Dick. Seconded by Ald. Salentine, motion carried 3-O.
Ald. D'Acquisto moved to withdraw Myra Rieck's application for an Operator's License and to approve release of refundable
balance. Seconded by Ald. Sanders, motion carried 3-O.
Ald. Sanders moved to recommend approval of a Class "B" Liquor
License, and Trap, Rifle & Archery permits for Schultz Resort
Rod & Gun Club, subject to inspection by the Building Inspection Department. Seconded by Ald. Salentine, motion carried 3-O.
The committee noted information from the Clerk's office advising
that B. J. Mack, Inc. may no longer be tenants at the old J. C.
Hammer's.
Mr. Dave Anderson, Ehlers' & Associates, appeared before the
Committee to discuss the proposed 1997 borrowing. Mr. Anderson
explained that the resolutions were approved in March for
various borrowings. It was the consensus of the committee to
delay final decision until after the Committee Of The Whole
meeting scheduled for May 21, 1997, following the Finance Committee, which is being held to discuss proposed 1998 budget issues.
Finance Committee - Page 2
May I, 1997
The committee deferred review of Developer's Agreement and
Letter of Credit for L. C. Berg Construction, Inc.
The committee reviewed a memorandum from Building Inspection
Director Chuck Dykstra, Sr., dated April 17, 1997, regarding request to transfer funds to pay for attorney review of Electrical Ordinance. The Public Services Committee approved the proposed revisions at their April meeting and directed that
the document be forwarded to the City Attorney for review and comments. Upon favorable review by the City Attorney, the
proposed ordinance would then be forwarded to the Council for their approval. When this proposal was presented to the Public
Services Committee in October of 1996, the plan was to pay for
the review with surplus funds transferred from the 1996 Contract Services Account; with the approval not being obtained until
April of 1997, the surplus funds are no longer available. The
City Attorney has estimated review to be $500.00. The request
is to transfer the estimated fee of $500.00 from Contingency
(100.8300.321) to Code Development (100.2500.3617). Ald. Sanders moved to approve transfer not to exceed $500.00 and
stipulated that any future projects coming from the Public
Services Committee be directed to the Finance Committee prior to
directing staff to perform the work. Seconded by Ald.
Salentine, motion carried 3-O.
The committee reviewed memorandum from Building Inspection
Director Chuck Dykstra, Sr., dated April 17, 1997, proposing changes to method used to apply Code Compliance Fees. Currently
there is a flat fee of $75.00 for all units (single, duplexes,
multi-family buildings, etc.), and Director Dykstra is proposing
the following:
$75.00 per single family dwelling
$150.00 per duplex
$225.00 per multi-family building (12 units or less)
$225.00 for each 8 unit over 12
Ald. D'Acquisto moved to recommend approval of revised fee3 to
be adopted by Council resolution as stipulated in Chapter
30.51(7) FEE, subject to concurrence of Public Services
Committee. Seconded by Ald. Sanders, motion carried 3-O.
The committee reviewed proposed lease between the Parks and
Recreation Board and Karl Thiesenhusen for lease of forty-six
acres, fifteen acres for farming purposes, for the term of one
(1) year, commencing on the first day of January 1997 and ending
the 31st day of December, 1997, with payment of $50.00 an acre
($750.00) due on the 31st day of December 1997. Ald. D'Acquisto
moved to defer until May 13, 1997 meeting to determine whether
there is sufficient limits of liability. Seconded by Ald.
Salentine, motion carried 3-O.
The committee reviewed the following single bid received for the
City of Muskego's Official Newspaper from CNI Newspapers:
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Finance Committee - Page 3
Nay I, 1997
1st 2nd Insertion Insertion Per Line Per Line
:,' For council proceedings $0.67 $0.52 For City's legal notices $0.67 $0.52
1st 2nd
Insertion Insertion
Per Column/Inch Per Column/Inch
cl For display ads, sample
ballots, and other matter
set in a display format: $7.60 $7.00
Ald. Sanders moved to recommend approval of above bid from CNI Newspapers as the City's official newspaper. Seconded by Ald. Salentine, motion carried 3-O.
The members of the Muskego Historical Society are requesting
that all building and zoning fees associated with projects to be
done with Community Block Grant Funds be waived. Ald. D'Acquisto moved to waive fees subject to the Historical Society
applying for all required permits. Seconded by Ald. Salentine,
motion carried 3-O.
Information Systems Director Joe Sommers and Recreation Director Gordon L. Jacobson appeared before the committee requesting
approval to purchase Quark Express and Click Art software in
order to be able to layout and design future recreation program books in addition to the currently designed quarterly City
newsletter. The cost estimate is around $800.00 and funds are
available in the contracted services account with this year's
addition of a business ad page in the Summer 1997 Recreation
Book. Ald. Sanders moved to approve above purchase of software
realizing the advantage of having in-house control to help in
cleaning up errors. Seconded by Ald. Salentine, motion carried
3-o. The committee requested that Gordon Jacobson seek
guidelines from the City Auditors for selling ads in the City's
recreation book. and to also inquire on cost for bulk rate.
Ald. D'Acquisto moved to approve payment of Emerald Park
Landfill Standing Committee secretarial fees payable to Stella
Dunahee in the amount of $185.50 and miscellaneous office expenses payable to the City of Muskego in the amount of
$207.20. Seconded by Ald. Salentine, motion carried 3-O.
Mayor De Angelis discussed with the committee the need for the
budgeted money for contract services for hiring a part-time
Public Administrator Intern to be transferred to a salary
account as the intern must be considered an employee.
Therefore, Mayor requested approval of creation of the Public
Administrator Intern position, answerable to the Mayor, at an hourly rate of $6.25 for the first six (6) weeks and then
reviewed for possible increase to $7.00 per hour, with budgeted
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Finance Committee - Page 4
May I, 1997
monies of $3,500 (#100.0100.2400) to be transferred into salary
account ($3,251.58 to #100.0100.1110) and FICA account ($248.72
to #100.0100.1601) Ald. D'Acquisto moved to approve request. Seconded by Ald. Salentine, motion carried 3-O.
Ald. D'Acquisto moved to approve Lakeview Highlands Subdivision
requested release of funds in the amount of $23,455.45, subject
to Developer delivering to the city a cashier's check in the
amount of $3,871.15 of which $3,000 would be placed in Developer's Deposit for restoration, erosion control, etc., and
$871.15 would be receipted in as payment for past due
engineering bills. Seconded by Ald. Salentine, motion carried
3-o.
Ald. Sanders moved to approve release of funds for engineering
in the amount of $422.995 for Deer Creek Subdivision. Seconded
for Ald. Salentine, motion carried 3-O.
Ald. Sanders moved to adjourn at 9:05 P.M. Seconded by Ald.
D'Acquisto, motion carried 3-O.
Respectfully submitted,
Dawn R. Gunderson
Finance Director
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