FCM19970408FINANCE COMMITTEE - CITY OF NUSKEGO
MINUTES OF MEETING HELD TUESDAY, APRIL 8, 1997
The meeting was called to order at 7:02 P.M. by Chairman De
Angelis. Also present were Committee Members D'Acquisto, Sanders and Suhr as well as Aldermen Patterson, Pionek and
Salentine, Finance Director Gunderson, Clerk Treasurer Marenda,
Plan Director Sadowski, and Deputy Clerk Blenski.
The Deputy Clerk noted the meeting was noticed in accordance with the Open Meetings Law on Friday, April 4, 1997.
The minutes of the previous meeting were reviewed. Alderman
Suhr moved to correct the word "land" vacation contained on page
3, paragraph 5 to "road" vacation. Alderman Sanders seconded,
motion carried.
Unfinished Business
1. Clerk-Treasurer Compensation for Comptroller's Duties
Alderman Sanders stated he drafted the Resolution to be
considered at this evening's Council meeting (Reso. #66-97).
The language in the Resolution came out of discussion he had
with the Mayor and Finance Director. The Resolution offers the
additional compensation to be placed in the Clerk-Treasurer's
existing deferred compensation plan with the dollar amount to be
determined. Alderman Suhr stated he does not oppose this method
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but asked about the amount. Alderman Sanders stated an amount
less than what the Clerk-Treasurer requested could be contributed to the plan as the amount will grow with the
interest earned. Alderman Salentine asked what the interest
rate has been. Jean Marenda responded 6%. Alderman Sanders
asked for input from the other aldermen. Alderman Suhr stated
there were not too many alternatives. Alderman Salentine stated
that she calculated the hours the Clerk-Treasurer worked which
equate to 16 days. She suggested that Jean take the time off.
Several aldermen did not agree stating that camp time does not
work; the position is salaried. Alderman Patterson stated the
Clerk-Treasurer performed the work which was outside of her
duties as Clerk-Treasurer and she should be paid, either in cash
or a contribution to her deferred compensation plan. Alderman
Salentine questioned why the Clerk-Treasurer's rate of pay was
being used and not the Clerk Comptroller's rate. Alderman Patterson asked what the differences in the rates were. The
Clerk-Treasurer was requested to provide this information.
Finance Director Gunderson stated that a contribution to the
deferred compensation plan was tax deferred which offered an
additional benefit. Alderman D'Acquisto asked where the money
would come from. Alderman Patterson stated contingency if we
need to. Mayor stated he believed there was still some money
in the Finance Director's salary account. Jean Marenda stated
monies were available in her salary account as the Recording
Secretary position has not been filled and will probably not be l filled this month. Alderman Salentine questioned why Jean listed time for her attendance at the Committee of the Whole
meetings as she always attends those meetings. Jean responded
that she did attend the meetings, however, they were budget
review meetings. She was there as staff support for her
responsibilities as Comptroller. She does not anticipate
Finance Committee Minutes
April 8, 1997
Page 2
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attending these meetings for the review of next year's budget
the Finance Director is now on board. The Clerk-Treasurer
reported that her Clerk Comptroller rate was $19.16 an hour (with the current Clerk Treasurer rate being $20.27).
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Alderman Pionek stated this has gone back and forth and he made
a motion to send the issue back to the Finance Committee, however, nothing was done. He opposes deferring everything.
Alderman Pionek asked if an amount has been determined. Alderman Sanders stated it depends on how long the money will be
in the plan. Jean stated the earliest she could draw the money out would be in four years. The Mayor requested that the
Finance Director calculate a specific amount equal to the $2,518
requested as well as the $2,380 (using Clerk Comptroller rate) over a period of time. Dawn stated that the 6% rate was
conservative. As to the issue of there being no tax consequence
if the money was placed in the deferred compensation plan, Jean stated that she planned to place the money in that account anyway. Alderman Pionek offered the amount of $1,600 to be
confirmed following the calculations of the Finance Director.
Alderman Suhr moved to contribute $1,600 to the deferred
compensation plan of the Clerk-Treasurer. Alderman Sanders
seconded. Motion carried 2 to 1 with Sanders and Suhr voting
"yes" and D'Acquisto voting "no."
Dawn Gunderson spoke on behalf of her budget and the future needs of her department with regard to using any unexpended money in her accounts. The committee acknowledged her point.
Jean Marenda stated that there were sufficient funds in the
salary account for the Recording Secretary. Alderman Sanders
moved to take the $1,600 from the unexpended Clerk Treasurer's
salary account. Alderman Suhr seconded. Motion carried 2 to 1
with Sanders and Suhr voting "yes" and D'Acquisto voting "no."
The Clerk-Treasurer left the meeting following discussion of this issue.
New Business
1. Discuss 1997 Blue Chip Grant Application
Plan Director Matt Sadowski appeared before the Committee. He stated funds are being requested from Waukesha County to cover
printing costs for updated versions of various documents such as
the Fact Book. Alderman Sanders asked who would do the updating
and Matt responded an intern. Alderman D'Acquisto asked about
the City's matching contribution. Matt stated $2,400 is the
City's portion which has been budgeted. Alderman D'Acquisto
stated the amount is high. He objected to this item at budget
time as well. Alderman Sanders moved to recommend support for
the grant application. Alderman Suhr seconded. Motion carried
3-o.
Voucher Approval
Alderman D'Acquisto moved for approval of General Vouchers in
the amount of $297,022.65 and Utility Vouchers in the amount of
Finance Committee Minutes April 8, 1997
Page 3
$84,685.06. Alderman Suhr seconded, carried. Alderman Patterson left the meeting at 7:31 P.M.
Service Aqreements
Alderman D'Acquisto requested to be excused due to a conflict of
interest regarding the maintenance agreement with Gordon Flesch for the Canon copier at the Police Department. There were no objections. Alderman Suhr moved to approve maintenance agreement for one year (effective from 4/11/97) at .009 per copy
per memo submitted from Chief Johnson. Alderman Sanders
seconded. Motion carried Z-O. Alderman D'Acquisto returned to the meeting.
Under Communications, the Mayor stated that a memo was received
from Lt. Geiszler indicating that any City employee can act as the complainant on a falsified application and that the
application does not have to be notarized at City Hall. Alderman Sanders moved to adjourn at 7:40 P.M. Alderman Suhr
seconded, motion carried.
Respectfully submitted,
l Jill Blenski
Deputy City Clerk
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