FCM19970319a FINANCE CONNI'PTEE - CITY OF NIJSKEGO
MINIJTES OF MEETING HELD WEDNESDAY, MARCH 19, 1997
The meeting was called to order at 7:15 P.M. by Chairman De
Angelis. Also present were committee members D'Acquisto and
Suhr, Finance Director Dawn Gunderson, and those per the
attached list. Ald. Sanders was excused. Information Systems
Director Joe Sommers arrived at end of meeting.
The committee noted that the meeting was posted on March 14,
1997, in accordance with the Open Meeting Law.
The committee reviewed application for Operator's License for Myra Rieck. Ald. D'Acquisto moved to defer at this time pending
further review of record. Seconded by Ald. Suhr, motion carried
2-o.
Periodic review of the Class B Fermented Malt Beverage and
Intoxicating Liquor License for 3. C. Hammer's Pub showed no new
violations but Ald. D'Acquisto advised that he may bring back to
a future meeting as there is some concern being voiced by a ,
neighboring business as to possible parking conflicts.
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The minutes of the previous meeting were approved and placed on
file.
Information was received from Mr. Glen Lewinski, Waukesha County, Community Development Block Grant Coordinator, advising
that the CDBG Board reviewed the City's "out of cycle" request
to utilize their ADA allocation during the 1997/98 program year and that the board denied the City's request and has presented
an alternative. As the Board did approve funds for two other City of Muskego projects, they are suggesting that the City fund
their ADA playground equipment by transferring a minimum of
$1,000 from one of the funded projects to the ADA project. In accordance with federal regulations, a project can be funded
over multiple years if sufficient funds are not available to
fund a project in one year. The transferring of $1,000 into the
City's ADA project would begin the multi-year eligibility for
the 1997-98 program year. The City is guaranteed its ADA
allocation for the 1998-99 program year. The balance of the ADA
project would need to be paid by the City for the 1997/98
program year with reimbursement to the City with CDBG funds to
occur on June 1, 1998, as part of the 1998/99 program year.
Ald. D'Acquisto moved to accept suggestion and make these multi
year projects with the balance of the funds coming from the
1998-99 program year. Seconded by Ald. Suhr, motion carried
2-o. Mayor will be notifying the CDBG Board of the City's
decision.
The committee discussed the present procedure for record checks
for license operators through the State Criminal Bureau (CIB)
with Lt. Geiszler who appeared on behalf of Chief Johnson. Lt. Geiszler advised that information cannot be accessed by way of
FINANCE CONNITTEE - PAGE 2
March 19, 1997
the employment check and that it can only be done through a criminal check. This criminal record cannot be used for
employment checks. Ald. D'Acquisto raised the question about
adding a line to the application whereby the applicant swears
under oath that information is correct. All the information has
been sent to Attorney Molter for his review. Mayor asked for
information on maximum and minimum forfeiture schedule for
falsifying information. He suggested adding a line that would
state that false information could result in an ordinance
violation and a fine may be assessed. Ald. D'Acquisto moved to
have Chief Johnson create a revised application to be reviewed
by City Attorney and Clerk-Treasurer and returned to committee
for final review. Seconded by Ald. Suhr, motion carried 2-O.
The committee deferred possible further discussion on
Clerk-Treasurer compensation until the April 2, 1997 meeting.
Recreation Director Gordon Jacobson appeared before the
committee to discuss request to increase Recreation Supervisor
position to fulltime status. Committee Of The Whole minutes
were presented that noted that the original request was put on
hold until 3/31/97. Mayor advised that the money was budgeted
and that due to workload and the inability to hire an intern,
the complete department reorganization will be delayed. Ald.
D'Acquisto moved to recommend putting Recreation Supervisor position to fulltime status until such time as the reorganization is completed. Seconded by Ald. Suhr, motion
carried 2-O.
The committee reviewed correspondence from Finance Director Dawn Gunderson regarding COBRA reimbursement for nine months, as a
result of CompCare's pre-existing condition clause. When hired,
the City was still under PrimeCare Plus with no pre-existing
condition clause. Upon notification of the new City's insurance policy and the pre-existing condition clause, the Finance
Director began working with the insurance company and the City to rectify this situation. CompCare has now advised that her
husband's condition will not be covered for 270 days and she is required to acquire COBRA with her former employer at a current
cost of $129.99 per month for the next nine months. This will
also require her husband to travel 200 miles back to Iowa for
health care during this time, creating an additional expense and
burden to the family. Ald. D'Acquisto moved for approval of
payment of the monthly $129.99 COBRA single policy until
pre-existing requirement has been fulfilled with money to be
taken from unexpended insurance and wages account. Seconded by
Ald. Suhr, motion carried 2-O.
A cost estimate was also reviewed regarding needed replacement of chairs and carpeting in the Finance Director's office. It
had been determined at budget time that a chair would need to be purchased at a later date after hiring of Finance Director. It was noted by Staff that the carpet is in terrible condition with
tears in many areas, and there is a need for side chairs to accommodate meetings with consultants and staff. Ald.
FINANCE COMMITTEE - PAGE 3
March 19, 1997
D'Acquisto moved to approve expenditure of $1,015.73 with
transfer from unexpended wages from the Finance Director's salary account (#100.1600.1110). Seconded by Ald. Suhr, motion
carried 2-O.
The committee reviewed correspondence from Information Systems Joe Sommers requesting approval to purchase PCs for the second
phase of installation. The training will include two days of
training with PC Productivity as in the past. Mayor noted that
we would move from Windows for Work-Groups to Windows NT at an
additional cost of $2.00 per unit more than budgeted. Joe
explained that he will be testing a Gateway PC prior to placing
order. Ald. D'Acquisto moved to approve purchase in the amount
of $30,841. Seconded by Ald. Suhr, motion carried 2-O.
Ald. Suhr moved to approve secretarial expenses for Superior
Emerald Park Standing Committee in the amount of $75.00 for the
period January 22 through March I, 1997, payable to Stella
Dunahee and also an amount of $55.49 for miscellaneous office expense for the same period to be paid to the City. Seconded by
Ald. D'Acquisto, motion carried 2-O.
The committee deferred discussion on contract services for
landfill assessment until the April 2, 1997 meeting in order for
the Assessor to be present.
The committee reviewed a Usage Fee Chart for Park
Buildings/Shelters with Recreation Director Gordon Jacobson. Gordon explained that the Parks & Recreation Board is
recommending a charge for reserving parks space with a resident and nonresident fee. Aid. D'Acquisto moved to recommend
approval subject to City Attorney and DNR review of whether
there are any restrictions with parks, etc., purchased or
renovated with DNR grant funding. Seconded by Ald. Suhr, motion
carried 2-O.
Recreation Director Jacobson also discussed with the committee
action taken at the Parks & Recreation Board of March 10, 1997, recommending a charge for permit for beer to be consumed in
parks by nonresidents in the amount of $10.00. Ald. D'Acquisto
moved to recommend approval subject to City Attorney review of
legality. Seconded by Ald. Suhr, motion carried 2-O. Mayor
advised Gordon to also discuss with City Clerk-Treasurer who is
responsible for liquor licensing.
The committee deferred review of the developer's agreement for
Berg Construction, Inc. at the request of the petitioner.
The committee discussed correspondence from Chief Johnson recommending that the council, by resolution, express its intent
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to continue the School Liaison program for the 1997-98 school
year. Ald. Suhr moved to recommend its intent to continue the School Liaison program with the understanding that at least one
position will do work pertaining to lake patrol enforcement as
FINANCE COMMITTEE - PAGE 3
March 19. 1997
D'Acquisto moved to approve expenditure of $1,015.73 with
transfer from unexpended wages from the Finance Director's
salary account (#100.1600.1110). Seconded by Ald. Suhr, motion
carried Z-O.
The committee reviewed correspondence from Information Systems
Joe Sommers requesting approval to purchase PCs for the second
phase of installation. The training will include two days of
training with PC Productivity as in the past. Mayor noted that
we would move from Windows for Work-Groups to Windows NT at an
additional cost of $2.00 per unit more than budgeted. Joe explained that he will be testing a Gateway PC prior to placing
order. Ald. D'Acquisto moved to approve purchase in the amount
of $30,841. Seconded by Ald. Suhr, motion carried 2-O.
Ald. Suhr moved to approve secretarial expenses for Superior Emerald Park Standing Committee in the amount of $75.00 for the
period January 22 through March 7, 1997, payable to Stella
Dunahee and also an amount of $55.49 for miscellaneous office
expense for the same period to be paid to the City. Seconded by Ald. D'Acquisto, motion carried 2-O.
The committee deferred discussion on contract services for
landfill assessment until the April 2, 1997 meeting in order for
the Assessor to be present.
The committee reviewed a Usage Fee Chart for Park
Buildings/Shelters with Recreation Director Gordon Jacobson. Gordon explained that the Parks & Recreation Board is
recommending a charge for reserving parks space with a resident
and nonresident fee. Aid. D'Acquisto moved to recommend
approval subject to City Attorney and DNR review of whether
there are any restrictions with parks, etc., purchased or renovated with DNR grant funding. Seconded by Ald. Suhr, motion
carried 2-O.
Recreation Director Jacobson also discussed with the committee
action taken at the Parks & Recreation Board of March 10, 1997, recommending a charge for permit for beer to be sold in parks by
nonresidents in the amount of $10.00. Ald. D'Acquisto moved to recommend approval subject to City Attorney review of legality.
Seconded by Ald. Suhr, motion carried 2-O. Mayor advised Gordon
to also discuss with City Clerk-Treasurer who is responsible for liquor licensing.
The committee deferred review of the developer's agreement for
Berg Construction, Inc. at the request of the petitioner.
The committee discussed correspondence from Chief Johnson
recommending that the council, by resolution, express its intent
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to continue the School Liaison program for the 1997-98 school year. Ald. Suhr moved to recommend its intent to continue the School Liaison program with the understanding that at least one
position will do work pertaining to lake patrol enforcement as
FINANCE COMMITTEE - PAGE 4 March 19. 1997
previously discussed with Chief Johnson. Seconded by Ald. Suhr, motion carried 2-O.
Ald. Suhr moved to approve release of funds from Muskego Regency's letter of credit for engineering in the amount of $193.90. Seconded by Ald. D'Acquisto, motion 2-O.
Ald. D'Acquisto moved to defer Mailing Machine Maintenance Agreement with Engelberth, Inc., in the amount of $447.00, in order for more information to be reviewed. Seconded by Ald. Suhr, motion carried 2-O.
Ald. D'Acquisto moved to adjourn at 9:00 P.M. Seconded by Ald. Suhr, motion carried 2-O.
Respectfully submitted,
/ca
Dawn R. Gunderson Finance Director
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Meetinq: Date: 3-r”r4-7
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