FCM19970305FINANCE COMMITTEE - CITY OF MUSKEGG
MINUTES OF MEETING HELD WEDNESDAY, MARCH 5, 1997
The meeting was called to order at 7:lO P.M. by Chairman De
Angelis. Also present were Committee Members D'Acquisto, Sanders and Suhr, Finance Director Dawn Gunderson and those per the attached list. Police Chief John Johnson, Information Systems Director Joe Sommers and Plan Director Matt Sadowski
were in attendance for individual issues.
The committee noted that the meeting was posted on February 29,
19,97, in accordance with the open meeting law.
The committee interviewed the following applicants for
Operator's Licenses:
Terri Kadow Donna Allen
Micheline Posbrig Richard A. Phillips, Sr.
Ruth Phillips Patricia Lawrenz
Ald. D'Acquisto moved to recommend approval subject to receipt
of all fees, favorable police reports and verification of
schooling. Seconded by Ald. Suhr, motion carried 3-O.
Mr. Thomas Alvarez appeared before the committee at their
request to discuss federal charges which appeared on his record
upon further investigation and were not disclosed on his
application. A discussion was held regarding false swearing. Ald. Suhr moved to deny application based on unfavorable record.
Seconded by Ald. D'Acquisto, motion carried 3-O.
The committee noted that periodic review for Operator's Licenses
for David A. Burgeson and Theresa Moore revealed no record of any violations since the last review.
The minutes of the meeting of February 25, 1997, were reviewed
and placed on file.
The committee further reviewed the following quotes received for
the 1997 lawn mowing for the Parks Department:
F & W Landscape Specialists $19,500.
Terra-Firma Landscape, Inc. 25,940.
Mick's Lawn 25,900.
The Bruce Co. No Bid
Mr. Frank Fischer, F. W. Landscape Specialists appeared before
the committee to further discuss lawn mowing quote for the Parks
Department. The committee spent time going over requirements of
the project and discussed possible bond requirements or
retaining a portion of the fee until end of project. When asked
for references, Mr. Fischer noted that all references were given to the Parks Director. Mr. Fischer stated that he understands
thoroughly that he may be held responsible for any additional expenses that the City incurs if he defaults on the contract.
Ald. D'Acquisto moved to recommend awarding contract to F. & W. Landscape Specialists in the amount of $19,500. pending review
of references. Seconded by Ald. Sanders, motion carried 3-O.
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MARCH 5, 1997
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Ald. Suhr moved to defer further review of Clerk-Treasurer's request for additional compensation for Comptroller's duties
until a future date at the request of the Clerk-Treasurer.
Seconded by Ald. D'Acquisto, motion carried 3-O.
Information Systems Joe Sommers appeared before the committee to request establishing an internet access to the City which will allow electronic access to and from citizens via the recently
established Exchange Server. Ald. D'Acquisto requested the committee's guidance as to whether or not he should abstain from
discussion as he works with Internet and TCG on a regular basis relative to his business. Mayor De Angelis listed criteria as if you do not gain financially from your action and can act
unbiasedly, there would not be any need to abstain. The committee agreed. The access will establish a dedicated line from our server to the internet and will use our
official US Domain Name and will allow web access and e-mail
capabilities from any of the users of networked Personal
Computers we choose to give authorization to. The total package cost is $13,417 and would include the connection, server, software, etc. Ald. Sanders moved to approve the purchase not to
exceed $13,417. Seconded by Ald. Suhr, motion carried 3-O. Purchase will be paid out of operating and capital 1997 budget.
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Chief Johnson appeared before the committee to discuss the 1997 approved Capital Budget purchase of a Voice Stress Analyzer
which included the cost of the system of $7,995. and tuition for one officer for a six day school of $975.00. The original
proposal from the company allowed for one extra student, at no
charge, assuming the school had open slots. The school now
advises that they have been running to capacity and that tuition
for all students will have to be paid. The revised cost
breakdown on the purchase and training is as follows:
The actual machine is priced at $7,950.00 The cost of training for two students is $1,950.00
The cost for two people sharing a room @ $80.00/day is $480.00
The Pro Diem cost is approximately $300.00 for six days
TOTAL COST - $10,725.00
As there are sufficient funds in the asset forfeiture funds
where this purchase had been allocated from, Chief is requesting
authorization for an expenditure not to exceed $11,000 for the
machine, tuition, etc. for the two officers to attend this training. Ald. D'Acquisto questioned if this is intended to be
used for pre-employment screening. Chief indicated that they
may consider using it in this manner for Police Department only, but that it was not initially part of the consideration to
purchase. Ald. Sanders moved to approve purchased not to exceed
$11,000. Seconded by Ald. Suhr, motion carried 3-O.
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Chief Johnson also appeared to discuss selection of an architect for the Police Building Expansion project. The 1997 Capital Budget approved $5,000.00 to study the future facility needs of the Police Department building. The following quotes for services have been received:
FINANCE COMMITTEE - PAGE 3 MARCH 5, 1997
Groth & Smies - $3,520. plus hourly rate for reimburseables
Zimmerman Design Group - $5,000. plus reimburseables
Durrant Architects - $4,900 (billed hourly) without any reimbursables
Chief Johnson recommended going with the quote received from Durrant Architects. Ald. D'Acquisto moved to recommend approval
of proposal not to exceed $4,900. Seconded by Ald. Sanders, motion carried 3-O.
Ms. Jane Durovy appeared before the committee to discuss a claim that was submitted to the City of Muskego, who then submitted to the city's insurance company, and was denied. Mayor explained that claimant hit city property which was properly placed and that the city did not put nails in posts. Ms. Durovy explained she felt that this was city property and should be maintained by the city and felt that the posts should be marked with reflective color. Mayor explained that posts are in boulevards in order to keep people from driving on boulevard. Ald. Suhr explained that his concern was that the pole was placed properly and that the vehicle's tires would have gone farther than l-1/2 inches onto the boulevard in order to have hit the post and be damaged by the nails. Ald. D'Acquisto moved to deny request. Seconded by Ald. Suhr. Ms. Durovy asked about further recourse and Mayor explained that only recourse would be to take legal action against the city. Ald. D'Acquisto called for the question; there were no objections and the question was called. Motion carried 3-O.
The committee reviewed claim for payment of legal defense for an officer that was refused by the city's insurance company. Mayor explained that he had discussed with the city's labor attorney who advised that a policy be established and further review of statutes necessary. Ald. Sanders moved to defer in order for the Mayor and Chief to review with the labor attorney and draft a policy for consideration at a future meeting. Seconded by
Ald. Suhr, motion carried 3-O.
The committee discussed recommendation from the Public Works Committee meeting of February 24, 1997, wherein they have indicated there intent to proceed with the Loomis Drive rebuilding project and are requesting the Finance Committee to explore the possibility of a borrowing. Ald. Suhr moved to including the $180,000 in future borrowing for capital expenses. Seconded by Ald. Sanders, motion carried 3-O.
Ms. Cheryl Hoyer and Nancy Gunderson appeared before the committee to discuss their proposed application for Community Block Grant funding for ADA accessible playground equipment to be installed at Mill Valley Elementary School. They are requesting that the City apply on their behalf for a waiver for the advancement of the city;s allocation of CDBG funds for this project. Mayor has explained that under the program, the city is allowed $15,000 over a three year period. To date, approximately approximately $5,300 has been used for ADA
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MARCH 5, 1997
purposes leaving approximately $9,700 available to be
allocated. The committee discussed their concern with the
legalities with City spending money on equipment to be placed on
school property. Mayor indicated that the City Attorney advised
that there would be no city liability. Aid. D'Acquisto moved to
approve application for funding for the ADA accessible
playground equipment for Mill Valley Elementary School subject to receipt of correspondence from the Muskego/Norway School District advising that they concur with this purchase and
placement along with clarification of the liability issue.
Seconded by Ald. Sanders, motion carried 3-O.
Mr. Larry Galeener, Mr. Peter Barrett, and Attorney James Hammes
appeared before the committee to review the revised March 5,
1997 submittal of the Subdivider's Agreement and Letter of
Credit for Lakewood Meadows Addition No. 2. Subdivision. Ald. D'Acquisto moved to recommend approval subject to the following
changes, review by City Attorney, and reviewed by Chief of Police on street signage:
Section I. Improvements - B. 1. - Concerns were voiced
on whether or not the City could require something
totally unrelated to the project. The committee recognized that the intent of this section is to correct
any deficit in design in implementation as it relates
to overall development of Lakewood Meadows Subdivision Addn.
#2.
Section P. Erosion Control Measures - 5. Seven Thousand
Dollars is changed to Ten Thousand Dollars
Section XV. Parties Bond - 2. Change "receive" to read
"relieve"
Letter of Credit to be increased from $550,720. to
$560,720 to include Soil Erosion Control
Seconded by Ald. Sanders, motion carried 3-O.
Ald. D'Acquisto discussed with the committee Kingston Bay refund
from the Little Muskego Lake District explaining that he was
bringing this item as informational not requesting action at
this time. Ald. D'Acquisto moved to defer until further
discussions are held between the Little Muskego Lake District and the Little Muskego Lake Association. Seconded by Ald. Suhr,
motion carried 3-O.
Ald. D'Acquisto moved to defer request for approval of
maintenance agreement on Police Department dictaphone until
March 11, 1997 meeting in order to obtain information about
replacement cost of equipment and original purchase
information. Seconded by Ald. Sanders, motion carried 3-O.
Under Miscellaneous Business, the committee requested that an item be placed on the March 19, 1997 agenda to discuss policy on
background checks and possible official swearing-in as to
accurate information, etc., for Operator's license applications.
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NARCH 5, 1997
Aid. D'Acquisto moved to adjourn at 9:17 P.M. Seconded by Ald.
Suhr, motion carried 3-O.
Respectfully submitted,
/ca
Dawn R. Gunderson
Finance Director
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Meetinq: Date: 3/f/97 /
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