FCM19970108FINANCE COMMITTEE - CITY OF NIJSKEGC
MINDTES OF MEETING HELD WEDNESDAY, JANUARY 8, 1997
The meeting was called to order at 7:lO PM by Chairman De
Angelis. Also present were Committee Members D'Acquisto and
Suhr, Clerk-Treasurer Jean Marenda, Building Inspection Director
Chuck Dykstra, Information Systems Director Joe Sommers, and
those per the attached list.
The committee noted that the meeting was posted on January 3,
1997, in accordance with the Open Meeting Law.
Ald. D'Acquisto moved to recommend approval of Operator's
Licenses for the following applicants subject to receipt of
fees, favorable police reports and verification of schooling:
Heidi Wolfgram Melissa Lueck
Julie Hakala
Seconded by Ald. Suhr, motion carried Z-O.
Ald. D'Acquisto moved to recommend approval of Operator's
Licenses for the following applicants subject to receipt of
fees, favorable police reports and verification of schooling:
Wayne Vanderhei Vicki Pilot
Seconded by Ald. Suhr, motion carried 2-O.
Ald. D'Acquisto moved to recommend approval of regular
Operator's License for Randall Martens as go-day provisional
license has expired and he has fulfilled committee's requirement
to obtain new AODA assessment. Seconded by Ald. Suhr, motion
carried 2-O.
Ald. D'Acquisto moved to approve payment of secretarial services
in the amount of $7.50 to be paid to Stella Dunahee for services
performed on December 13, 1996, for Future Parkland Standing
Committee and payment of statement of'materials for Future
Parkland Standing Committee in the amount of $2.95 for the
period March 29, 1996 to December 13, 1996. Seconded by Ald.
Suhr, motion carried 2-O.
Clerk-Treasurer Marenda appeared before the committee to request
approval to purchase a Canon NP6050 copy machine for the front
office at a cost of $13,900, which was approved in the 1997
Capital Budget for $13,900. Although the Canon NP6050 is not
the least expensive, the cost to maintain it is significant and
the savings realized on the maintenance over a period of five
years will more than offset the difference in the purchase
price. Ald. D'Acquisto abstained from the discussion as he
advised that he has been subpoenaed for a deposition involving the Gordon Flesch Company and the canon copy machine. As there
was no quorum, this item will be discussed at the January 14,
1997 Finance Committee meeting.
Finance Committee - Page 2
January 8, 1997
The committee did not discuss Building and Plan departments
request for copy machine purchase approval as the machine is
also a canon and due to Ald. D'Acquisto's abstention there was no quorum. This item will also be discussed at the January 14, 1997 Finance Committee meeting.
Information Systems Director Joe Sommers appeared before the
committee to request carry-over of two days of vacation
accumulated in 1996 into 1997, due to an error in benefit administration. Ald. D'Acquisto moved to approve request to carry over two days of vacation accumulated in 1996 to 1997, to be taken prior to February 28, 1997. Seconded by Ald. Suhr, motion carried 2-O.
Information Systems Joe Sommers discussed his recommendation to
transfer $6,900.25 for GIS purchases (training, conversion of parcels, incorporating addresses into base maps) and $8,009 for Library training (circulation and acquisitions modules) from the
1996 Capital Budget into the 1997 Capital Budget. Joe also noted that the 1996 capital projects have been completed and the
account has a balance of $4,093 for Personal Computer Purchases and a balance of $5,406.87 for Workstation Controller & Cabling
and he feels this $9,499.87 can be transferred into the
contingency account. Ald. Suhr moved to approve transfer for GIS purchases in the amount of $6,900.25 and Library Training in
the amount of $8,009 from the 1996 Capital Budget to the 1997 Capital Budget and also to transfer the balance of $4,093 from the Personal Computer Purchases and Workstation Controller &
Cabling of $5,406.87 subject to verification of contingency dollar amount to be transferred to contingency. Seconded by Ald. D'Acquisto, motion carried 2-O.
Information Systems Director Joe Sommers recommended the
following 1997 Capital Purchases:
Item Vendor cost
Compaq NT 4.0 Mail Server TCC
($7,270 plus $3,240 for Anti- virus software expansion, license and modem sharing software Category 5 Network Wiring Norstan
Pentium 133 MHz PCs Dell Training for Windows/Office PC Productivity
City Hall Laser printer Capital Data
GIS Designjet Printer BP1 GIS Digitizer BP1
Library Receipt Printer ICR Phone Connections for Servers Ameritech
Modems to Connect to Servers Entre
$10,510
7,964 23,424
2,620 2,500
9,195
4,450 719
1,114
1,242
Ald. D'Acquisto moved to approve above purchases not to exceed
$63,738. Seconded by Ald. Suhr, motion carried 2-O.
Clerk-Treasurer Marenda discussed her assuming duties of
Treasurer on May 1, 1996, in addition to her City Clerk duties
Finance Committee - Page 3
January 8, 1991
and the duties of the Comptroller. She advised that she has
worked 290.25 hours beyond her 40 hrs. per week with a
conservative 124.25 hours directly attributable to the duties of Comptroller. She is requesting compensation of $2,518.54. Ald.
D'Acquisto moved to defer in order to obtain a League of Wisconsin Municipality legal opinion on compensation for an elected official. Seconded by Ald. Suhr, motion carried 2-O.
Utility Supt. Scott Kloskowski submitted a request to start the
new employee in the Public Utilities Department at the six month salary step as he was employed in the Public Works Department at
the six month rate before his transfer. The hourly rate for Utility Maintenance 6 month step is $16.17. Ald. Suhr moved to
approve the 6 month step for the new employee in the Public Utilities Department. Seconded by Ald. D'Acquisto, motion
carried 2-O.
Correspondence from Ruekert & Mielke was reviewed regarding
their recommendation on the following bids for the Big Muskego
Lake, Public Boat Ramp, Channel Dredging Component:
Western Contractors, Inc. $ 47,360.OO
Great Lakes Marine, Inc. 59,565.OO Terra Engineering & Const. 60,528.60 Zaretzke Marine Const. 80,530.OO
Ald. Suhr moved to recommend approval of low bid of Western Contractors, Inc., in the amount of $47,360.00 contingent upon execution of the project disposal site agreement and
verification of contractor's final stability. It is understood
that the amount is based on the bid unit prices and estimated
quantities and, therefore, the final contract price may vary.
Seconded by Ald. Suhr, motion carried 2-O.
Chief Johnson submitted a memorandum requesting continuation Of temporary clerical position until February 28, 1997, at which time he anticipates having the replacement clerk hired. The
original approval, as provided in Resolution #172-96, had a
sunset provision of December 31, 1996. Ald. D'Acquisto moved to
recommend approval. Seconded by Ald. Suhr, motion carried 2-o.
Correspondence from Chief Johnson, dated December 23, 1996, was
reviewed advising that the Wisconsin Department of
Transportation has identified the City of Muskego as having a
disproportionate number of alcohol related accidents compared to
other communities in the state. The DOT has offered to pay the
cost of 144 hours of overtime for traffic law enforcement during the months of June, July and August. They will pay the overtime
salaries, overtime fringe benefits and squad mileage costs to
the City for the 144 hours worked. The request is for
authorization for the Mayor and Chief to sign the proper documents to accept this money and to increase the revenue
account 100.0041.0730, in the 1997 budget by $6,766 and create
the expense account 100.2000.3210, with an expenditure of
$6,766. Chief indicated that this is the third year that the
City has participated in this program. Ald. Suhr moved to
a
Finance Committee - Page 4
January 8, 1997
approve request and to authorize Mayor and Chief to sign the
required documents. Seconded by Ald. D'Acquisto, motion carried 2-o. Ald. D'Acquisto asked for additional information on the
saturation patrols and if this is enough to remedy the problem.
Clerk-Treasurer advised the committee that effective l/1/97 the City will be able to issue an additional "Class B" Liquor
License as the number increased from 39 to 40. This number is determined by state statute. The Municipal Code, however,
states that no more than 43 Class "B" Fermented Malt Beverage Licenses shall be issued within any license year. The remaining Class "B" Beer License has to be kept to go with the Class "B"
Liquor License if applied for, granted and subsequently issued.
No action was taken as committee did not desire any change at present time.
The committee reviewed the draft policy for charge back fee for
Ordinance #909-96. Ald. Suhr moved to recommend adoption of the following policy, subject to attorney review:
CHARGE BACK FEES ORDINANCE POLICY
ORDINANCE #909
THE CITY OF MUSKEGO SHALL CHARGE FOR ALL SERVICES RENDERED BY
PROFESSIONAL STAFF AS OUTLINED IN ORDINANCE #909, BASED ON THE
FOLLOWING CRITERIA:
1. Research, services or information provided to be used
for sole benefit of owner/representative/other, that
is not provided as a regular service by the City.
2. Items generated at request of City Staff for
review of information necessary to process requests such
as, but not limited to rezonings land divisions,
Subdivision Plats, Site & Operation Plans, Conditional Use
Grants, Planned Unit Developments, or any other items
represented on any fee schedules adopted by the City.
THE FOLLOWING SERVICES ARE NOT TO BE CHARGED BACK:
1. Items provided for City's sole benefit or economic
development.
2. Individual requests from property owners related to violations and inquiries of violations.
3. General information that is regarded as not a
specific individual benefit.
4. Any public information not requiring extensive
research.
Other examples of items not charged for:
Ordinance interpretation
Address file review/research
Finance Committee - Page 5
January 8, 1997
Property history
Zoning inquiries by realtors and appraisers for specific properties
Neighborhood plans formulated by City Personnel
in response to a development proposal Research and correspondence in response to legal action Neighborhood meetings conducted by City Personnel in
response to a development proposal Ordinance formulation in response to a citizen's
concerns/interests Citizen inquiries in response to development proposals (when a written response is required)
Pre-submittal conference (Board of Appeals, Plan Commission)
Seconded by Ald. D'Acquisto, motion carried 2-O.
The committee reviewed a memorandum from Chief Johnson advising
that Telecommunicator Revolinski has requested her last four
days of vacation during January of 1997 with her anniversary date being February 1, 1997. Because of staff shortage in the
clerical area and the difficult in filling the shifts for Telecommunicator Revolinski's vacation, Chief Johnson is
requesting that she be allowed to carry over four days of
vacation into the first six months of 1997 to be used by June 1,
1997. Ald. D'Acquisto moved to approve requested vacation
carry-over to be used by June 1, 1997. Seconded by Ald. Suhr,
motion carried 2-O.
Building Inspection Director Chuck Dykstra discussed with the
committee his recommendation to lease vehicles for his
inspectors. He provided the committee with a cost estimate of
the Blazer expense for 1997, a Building Dept. 1997 lease vehicle
proposal, the total vehicle expense for three leased vehicles
and the Blazer, etc. Ald. Suhr moved to approve the leasing of
three (3) vehicles at $259.34 each plus license and applicable
fees and to authorize the Mayor to sign said leases. The
vehicles will be Pontiac Sunfires leased through GMAC and obtained from E. J. Salentine, Each lease is calculated at
15,000 miles per year per vehicle. Seconded by Ald. D'Acquisto,
motion carried 2-O.
Information Systems Director Joe Sommers requested renewal of
the following existing hardware and software maintenance
contracts:
Vendor
JMS (Courts) $ 1,491.
HTE (Building Dept.) 2,650
BRC (City Hall) 7,340
HTE (Police) 9,900
Decision One (Hardware) 8,724 NSC (Library) 6,995 SPSI (Recreation) 1,600
Finance Committee - Page 6
January 8, 1997
Ald. Suhr moved to approve the above maintenance contracts for
1997. Seconded by Ald. D'Acquisto, motion carried 2-O.
Ald. Suhr moved to approve Maintenance Agreements for 1997 for six typewriters. The rate is the same as 1996 and that is $33.00 per typewriter which is paid by each individual department. Seconded by Ald. D'Acquisto, motion carried 2-O.
Ald. Suhr moved to adjourn at lo:40 P.M. Seconded by Ald. D'Acquisto, motion carried 2-O.
Respectfully submitted,
Transcribing Secretary
0 SIGN-IN SEEET XX CITY ZETINGS
PLEASE ?RII?T YOUR NAME AND AGENDA ITE!d EELOW. TEANK YOU.
Meetino: Date:
X?&: ITEX /