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FM110597 FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, NOVEMBER 5, 1997 The meeting was called to order at 7:05 p.m. by Mayor De Angelis. Also present were Committee members Salentine, Sanders, and D’Acquisto (7:23). Also present were Dawn Gunderson, Finance Director, Ald. Slocomb and additional guests per the attached sheet. The Mayor noted that the meeting was noticed in accordance with the Open Meeting Law. REVIEW OF PREVIOUS MEETING MINUTES Per the memo from Jill Blenski requesting clarification by Joe Sommers on remarks made by him at the 10/28/97 Finance Committee meeting. Ald. Sanders moved to accept the changes made. Seconded by Ald. Salentine. Vote 2-0, carried by all. REVIEW OF LICENSE APPLICAITONS Ald. Sanders moved to approve Operator’s Licenses for the following individuals, subject to receipt of fees, favorable police reports and verification of schooling. Seconded by Ald. Salentine. Vote 2-0, carried by all. Chris Elsner, Holly Taylor-Fueling, Nancy Ambrowiak, Gary Habetler, Ernest Sobczak Due to the recent application of Chris Elsner, a police report could not be obtained prior to the meeting. License granted contingent on a favorable report. Ms. Cheryl Chaney, was interviewed separately. Ald. Salentine moved to approve applicant, subject to receipt of fees and verification of schooling. Ald. Sanders seconded. Vote 3- 0, carried by all. REVIEW OF PERIODIC LICENSE Ms. Sueann Witt has had no complaints made against her establishment to-date. Will appear in 30-days for review or at the January 7, 1998 meeting. UNFINISHED BUSINESS Further discussion on Moorland Road-South project: Ald. Salentine moved to defer to next month’s meeting due to lack representation by the developer. Seconded by Ald. D’Acquisto. Vote 3-0, carried by all. Further discussion on Fire Department Contracts: Ald. Salentine and the Mayor will be discussing the contract along with the verbiage regarding the dissolution agreement with the sub-committee created by Tess Corners Volunteer Fire Department. Tess Corners feels that the contract should proceed with the dissolution agreement a separate amendment, outside of the contract. The Mayor wants an understanding of the wording agreed upon prior to the contract obtaining approval. Ald. Sanders moved to defer to the next meeting, after Committee members have had their meeting with the Tess Corners sub-committee on this matter. Seconded by Ald. Salentine. Vote 2-0, carried by all. A request by Tess Corners for the installation of intersection controller devices (system allows emergency vehicles to trigger a green light in the direction of the approaching emergency Finance Committee Meeting Minutes - November 5, 1997 Page 2 vehicle) in all fire, rescue and police vehicles (at a cost of $2,000 per vehicle), as well as all controlled intersections ($5,000 per intersection), including Highway 36 at OO and Janesville Road at Moreland. The total cost would be approximately $110,000. The Mayor suggested a staggered installation plan, where the vehicles would obtain the equipment on a priority basis. The department requested that this issue be considered during next year’s budget process and at another meeting. Further discussion on Health and Dental Insurance: Previously, Humana was approved as the provider for health insurance. After Dawn Gunderson provided them with employee disclosure information, Humana has raised their quoted rate 25% from the previous amount given. Due to this turn of events, Compcare and Primecare are the remaining providers under reconsideration. Gunderson recommends staying with Compcare. Ald. D’Acquisto discussed union requirements in coverage as a consideration too. Ald. D’Acquisto moved to recommend that the City remain with Compcare as health insurance provider with quoted rates of $179.24 per single coverage and $466.03 for family coverage. Ald. Salentine seconded. Vote 3-0, carried by all. Dawn provided a memo (attached) detailing the providers for dental insurance. This insurance is funded by those employees who elect to participate in the program. First Commonwealth will be increasing their rate 5%, Plan 106 (Out of Network) plans on a 12% increase. Compcare will remain the same with minor changes in the coverage amounts. Ald. D’Acquisto moved to approve the dental plan as stated in the November 5, 1997 memo. Ald. Sanders seconded. Vote 3-0, carried by all. NEW BUSINESS Review PC purchase: Joe Sommers was present and provided a cost quote for the purchase of the final phase of this year’s PCs (11), with training. The amount of $21,651 was requested. Ald. D’Acquisto moved to approve the purchase of the 11 PCs with the training requested. Ald. Sanders seconded. Vote 3-0, carried by all. Review capital budget status - possible transfers: Joe provided a current balance sheet for his account #100.0000.0324. There remains a $1,043.03 positive balance at this time. The need for a transfer of funds is not necessary at this time. Review requested budget transfer - Public Works Dept: John Loughney is requesting the transfer of $1,024.00 from account #100.5400.3515 (Culvert Pipe) to account #100.5700.8000 (Capital Expense). This transfer is necessary due to a lower than anticipated revenue generation from the sale of the water truck. Ald. Sanders moved to approve the transfer of $1,024 from Culvert Pipe account to Capital Expense account. Ald. Salentine seconded. Vote 2-0, carried by all. Review Close-Out of Developer’s Deposit Accounts (Plan Office): See Release of Funds #2 Review Accounts for Write-Off: Finance Director Gunderson presented the 5 current accounts to be considered for Write-Off. Ald. Salentine questioned whether or not the money owed could be tacked onto the residents (if still in the area) tax bills? According to the Mayor, the past Ordinances did not allow these types of bills to be added onto an individuals tax bill or for other collection. Ald. Salentine moved to approve the Write-Off of the 5 accounts (Cowtown-Art Dyer - $2,610.00, Judi Grenz - $324.78, Dan and Sherry Krueger - $115.00, Finance Committee Meeting Minutes - November 5, 1997 Page 3 Violet Wittbrot - $90.00 and Raymond Rivera - $111.50) in question. Ald. D’Acquisto seconded. Vote 2-1 (Sanders No vote). Motion carried. Review amendment to the Stormwater Management Plan Contract (Lake Projects): Kristy Rogers provided a proposed amendment to the Stormwater Management Plan Contract from Rust E&I. Due to extensive participation and thoroughness of the Stormwater Ordinance Citizen Advisory Committee, additional meetings are needed with personnel from Rust E&I present. A deficit of $9,190.36 exists. The Wisconsin Department of Natural Resources has indicated that additional funds to cover 70% ($6,433.25) of the deficit and the proposed amendment can be provided through the 1998 Local Assistance Grant or by a line transfer from funds previously granted to another local assistance project. Kristy stated that the City would be responsible for the remaining 30% ($2757.11) of the deficit. Dawn Gunderson stated that In the case of the DNR grant money not being dispersed, funds could be taken from an already approved project and transferred. Ald. Sanders moved to approve a transfer of $2757.11 from the City’s Contingency Fund and to transfer into Priority Lakes during 1997. Seconded by Ald. Salentine. Vote 2-0, carried by all. Review request to waive additional Plan Department and Building Fees/Muskego-Norway School District: Ald. Slocomb was present for this item and has requested a waiver of fees for this project. Ald. Slocomb feels that the amount in question is small in comparison to the entire project. The Mayor indicated that the total dollar impact would be approximately $4,000-5,000. The fee structure is based on square footage and the value of the work. Fees have in the past been waived for minor projects but not for entire buildings. Waiver of Utility fees would not be possible due to PSC regulations. It was discussed that the Town of Norway comprises 20% of the tax base and Ald. D’Acquisto mentioned that Muskego is currently in litigation with the Town of Norway. Ald. D’Acquisto moved to approve the waiver of Plan Department and Building fees for the Muskego-Norway School District. Ald. Salentine seconded. Vote 3- 0, carried by all. Discuss requirement of Developer’s Agreement - Muskego-Norway School District: Ald. Pionek had voiced his concern on the long-term maintenance of the pond. The Mayor does not feel that an agreement is necessary at this time. Dr. Drury believes that they are required to maintain the pond, regardless of an agreement. A separate Letter of Understanding was discussed. The Letter of Understanding could be structured for annual review ensuring that the pond is being maintained. The letter would also detail the exact specifications for the maintenance of the pond. Ald. Salentine moved to approve the creation of a Letter of Understanding for the maintenance of the pond. Ald. Sanders seconded. Vote 3-0, carried by all. nd Discuss Finance meetings for month of December: Due to the cancellation of the 2 Council Meeting in December, the Committee has determined that a meeting of this Committee on December 17, 1997 would not be necessary at this time. However, if the situation dictates a meeting, the Committee has agreed to convene. RELEASE OF FUNDS AG Industries/Mick, Cash Bond #.0246: Ald. Salentine moved to defer to Tuesday (11/11/97) Finance Committee agenda. Seconded by Ald. Sanders. Vote 3-0, carried by all. Finance Committee Meeting Minutes - November 5, 1997 Page 4 Restful Lane (Wernette) and Wilkinson Estates, Developer’s Deposit Accounts: Matthew Sadowski, Director of Planning has requested the closing of the account and the returning of funds to the respective developers. Restful Lane ($1,500.00), Wilkinson Estates ($1,949.00). Ald. D’Acquisto moved to approve the close-out of the Developer’s Deposit Accounts, per Matt Sadowski’s 10/28/97 memo. Ald. Salentine seconded. Vote 3-0, carried by all. Miller: Ald. Sanders moved to approve the release of funds ($707.95) to Miller Townhouses. Ald. D’Acquisto seconded. Vote 3-0, carried by all. Park Estates: Ald. Sanders moved to approve the release of funds ($5,003.13) to Park Estates. Ald. Salentine seconded. Vote 3-0, carried by all. Lakewood Meadows #2: Ald. Salentine moved to approve the release of funds ($2,183.70) to Lakewood Meadows #2. Ald. D’Acquisto seconded. Vote 3-0, carried by all. Lakewood Meadows #1: Ald. Salentine moved to approve the release of funds ($250.80) to Lakewood meadows #1. Ald Sanders seconded. Vote 3-0, carried by all. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Ald. Sanders mentioned the Plum Creek Phase II Bond issue regarding the lack of trees in development. The Mayor indicated that the Bond will be used to pay for the installation of the agreed upon trees. Ald. Salentine questioned the Committee on the taxi cab license application and if the Committee members have had any problems with the application. The group stated that there have been no problems at this time. FINANCE DIRECTORS REPORT Dawn discussed transfers of funds by departments between their line items in their budgets. She would like to establish a prudent dollar amount limit, reducing the number of requests for transfers coming to this Committee. Dawn will place this item on next month’s agenda for discussion. Regarding the public hearing on the budget next week, Dawn questioned the format the Committee would like to establish to present the data to the public. Dawn would like to present the numbers by service area rather than by department as was done in the past. Mayor De Angelis suggested that presentation format of prior years be followed for this year, however review format for 1999. ADJOURNMENT Being no further business to discuss, Ald. Sanders moved to adjourn at 8:59 p.m. Seconded by Ald. D’Acquisto. Vote 3-0, carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary