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FM102297A FINANCE COMMITTEE - CITY OF MUSKEGO Corrected per Council Meeting of 10/28/97 MINUTES OF MEETING HELD WEDNESDAY, OCTOBER 22, 1997 The meeting was called to order at 7:02 p.m. by Mayor De Angelis. Also present were Committee members Salentine, Sanders, D’Acquisto. Also present were Dawn Gunderson, Finance Director, Police Chief John Johnson, Dave Anderson, Ehlers & Associates, Joe Sommers, Ald. Slocomb (8:35) and additional guest per attached sheet. The Mayor noted the meeting was noticed in accordance with the Open Meeting Law. REVIEW OF LICENSE APPLICAITONS Ald. Salentine moved to approve Operator’s License for Dustine Flamini subject to receipt of fees, favorable police report and verification of schooling. Seconded by Ald. Sanders. Vote 3-0, carried by all. Jennifer Egan Baker is requesting a Provisional License and questioned the steps necessary to secure one. Applicant is required to provide proof of assessment completion and Chief Johnson suggested a current police report. No Provisional License was granted. UNFINISHED BUSINESS Personal Appearance - Dave Anderson - Discussion on proposed borrowing: Mr. Anderson provided two different options to finance the upcoming Library, Community Center and Police Station. Total funding for the Library and Police Station for “Option A” utilizing G.O. Bond, would consist of a total debt issue of $4,300,000 (debt would be paid off within a 10-year time frame). “Option B” using a 20-year pay off of G.O. Bond debt for both the Library and Police Station would carry a total debt issue of $6,225,000. G.O. Notes would have to be utilized for the Community Center due to statutory limitations which do not allow Bonds to fund this project. Discussion regarding the options for funding. “Option B” is a more appealing option due to the ability to spread out the payments over a 20-year period. Finance Director Gunderson presented both options pros and cons. “Option B” does provide a longer, but more consistent impact to the tax levy. Ald. Salentine moved to approve and recommend “Option B” to Council. Ald. D’Acquisto seconded. Vote 3-0, carried by all. Further review of Muskego Volunteer Fire Company and Tess Corners Volunteer Fire Department contracts for 1998: Ald. D’Acquisto abstained from discussion from this portion of the meeting due to his involvement with the Fire Department. Representatives from the department discussed changes in the verbiage for the 1998 contract. They have requested the following line be struck from the agreement; “as a department of the City”. The Tess Corners Fire Department also provided (attached) their compliance agreement with regard to the Wisconsin Open Meeting Laws, the Wisconsin Open Records Laws and the Wisconsin Fair Labor Laws. Mayor De Angelis provided (attached) additional language intended for inclusion into the 1998 contract specifying that the party of the first part agrees to commence with changes to their bylaws. The department representatives questioned why this verbiage needs to be in their contract and would like to review further. The Mayor explained that the wording intended to make the agreement to change the bylaws more formal in approach and execution. Ald. Salentine moved to defer to the November 5, 1997 meeting. Ald. Sanders seconded. Vote 2-0 carried by all. Ald. D’Acquisto rejoined the meeting at this time. Finance Committee Meeting - City of Muskego, October 22, 1997 Page 2 Further discussion on funding for Moorland Road-South: No representatives present. Ald. Sanders moved to defer to November 5, 1997 meeting. Seconded by Ald. Salentine. Vote 3-0, carried by all. Note: Item below removed from minutes by Common Council on 10/28/97 and referred back to Finance Committee for further review. Further review of health insurance quotes for 1998 & Dental Insurance: Dawn Gunderson provided an update on this issue. The three options are: Stay with Compcare and incur a 4% increase in premium ($36,458 per month). Change to PrimeCare with Vision I Rider ($38,799 per month), or change to Humana at $36,102 per month. Dawn provided the pros and cons for each option. Discussion surrounding some employees dissatisfaction with Compcare and the handling of some claims. Ald. D'Acquisto moved to continue with the current (Compcare) insurance provided. Seconded by Ald. Sanders. Discussion regarding the limited access the current provider allows. Additionally, the existing program has no affiliation with Aurora, who is establishing a clinic in the area in the near future. Ald. D’Acquisto concerned about track record of Humana. Specifically customer satisfaction and efficiency in processing claims. According to a recent customer survey, 91% of customers would recommend Humana while 85% (down from 88% last year) of Compcare customers would recommend them. Ald. D’Acquisto at this time withdrew his motion. The Mayor gave a 30- day, prior to the first of the year, time line for the approval of a new insurance provider. Ald. Salentine moved to recommend the change in health insurance provider to Humana, including the vision rider. Ald. Sanders seconded. Vote 3-0, carried by all. Dawn reminded the Committee that the quotes are good until January 1, 1998 with the final rates dependent on employee health. Dental option at employees expense has three options, however, she will have a more complete picture on Tuesday and will provide the findings at that time. Preliminary recommendation by Gunderson is to stay with the current two dental plans, primarily due to employees who have already satisfied their current providers deductibles. Further discussion of disposition of claims for Freedom Acres Subdivision: Ald. Slocomb asked for Individual Consideration for this matter and is requesting that the City set a precedent in this matter and compensate the individuals in this subdivision for the flooding that occurred. Ald. Slocomb indicated that there is no guarantee that the current stop gap Note: Word “stop-gap” removed from paragraph by Common Council on 10/28/97 measures employed will insure this from occurring again. Due to the City owning the utility and the residents having no choice but to connect to this utility, it is the City’s responsibility to compensate these individuals when the utility fails. Ald. D’Acquisto questioned if it is a utility concern, should not the Utility Committee review and recommend the appropriate action to this request with compensation coming from the utility? The Mayor indicated that this request was originally put to this Committee due to matters concerning the City’s insurance. Discussion continued regarding FEMA reimbursement and what the claim filing deadline is along with how other municipalities have handled similar events. Ald. Salentine moved to present the Utilities Committee with this issue for review and recommendation. Ald. D’Acquisto seconded. Vote 3-0, carried by all. NEW BUSINESS Finance Committee Meeting - City of Muskego, October 22, 1997 Page 3 Review request for NT Upgrades - Information Systems Director Joe Sommers: Joe is requesting the upgrade of 15 machines to Windows NT v4.0 at approximately 3 hours each at a cost of $80.00 per hour ($3,600 total estimate). The quote was provided by TCC. The Mayor explained the difficulties at running two platforms and the loss of productivity. Funding was discussed for the total project ($9,240 parts and $3,600 labor = $12,840). $80,000 is available in the Contingency portion of the budget to cover any shortfall from IS budget. Ald. Sanders moved to approve funding of $12,840. Finances to come from IS budget with remaining funding to come from Contingency portion of budget. Ald. Salentine seconded. Vote 3-0, carried by all. Review liquor license complaint received - Alpine Lanes: The City has hired special Counsel to represent Chief Johnson regarding this case. The Committee based on the findings, recommends a hearing on whether or not to revoke or suspend Alpine Lanes Liquor License. Ald. D’Acquisto moves to recommend to Council a hearing on the Alpine Lanes License. Ald. Sanders seconded. Vote 3-0, carried by all. Review rebid for Industrial Park Street Lighting: On June 10, 1997 the Common Council rejected all bids for the industrial park street lighting project. Modifications to the bid specifications have decreased the overall cost of the project. Of the bids received, Matthew Sadowski, Director of Planning recommends the base bid from Outdoor Lighting Construction at a cost of $271,075. This bid represents the use of concrete poles, poles staggered on both sides of the road and the contractor is responsible for restoration of the site. Ald. Sanders moved to recommend approval of the base bid of $271,075 from Outdoor Lighting Construction. Ald. D’Acquisto seconded. Vote 3-0, carried by all. RELEASE OF FUNDS Park Estates (Engineering): Ald. Salentine moved to approve the release of $317.30. Ald. D’Acquisto seconded. Vote 3-0, carried by all. Berg Construction (Engineering): Ald. Salentine moved to approve the release of $950.17. Ald. Sanders seconded. Vote 3-0, carried by all. Miller (Engineering): Ald. Sanders moved to approve the release of $2,122.88. Ald. Salentine seconded. Vote 3-0, carried by all. FINANCE DIRECTORS REPORT Director Gunderson reports that revised budgets will be available tomorrow for the Public Hearing (November 10, 1997). Changes have been made in the 1997 estimated figures, now that 9 month actual figures are available. Dawn also reported that the United Way campaign kick-off was a great success. Over $300.00 has been raised. ADJOURNMENT Being no further business to discuss, Ald. Salentine move to adjourn the meeting at 9:15 p.m. Seconded by Ald. D’Acquisto. Vote 3-0, carried by all. Respectfully submitted, Finance Committee Meeting - City of Muskego, October 22, 1997 Page 4 Linda Gulgowski Recording Secretary