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FM091797 FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, SEPTEMBER 17, 1997 The meeting was called to order at 7:14 p.m. by Mayor De Angelis. Also present were committee members D’Acquisto, Salentine, Sanders, Matt Sadowski, Director of Planning, Dawn Gunderson, Finance Director and Police Chief John Johnson The Mayor noted the meeting was noticed on September 16, 1997, in accordance with the open meeting law. The minutes of the meeting held September 9, 1997 were reviewed and accepted. REVIEW OF LICENSE APPLICATIONS Ald. Sanders moved to approve Operator’s License for the following applicants subject to receipt of fees, favorable police report and verification of schooling. Karen McClory Mark Sobczak Danielle Krueger Seconded by Ald. Salentine. Vote 3-0, carried by all. Ald. D’Acquisto moved to deny Operator License for Eric Haugen due to history of crimes involving weapons and violence. Ald. Salentine seconded. Vote, 3-0, carried by all. Ald. D’Acquisto moved to hold Brian Shanklin Operator’s License application open until March 4, 1998. At such date, applicant may be reinterviewed without further cost. Seconded by Ald. Salentine. Vote 3-0, carried by all. Sueann Witt provided a letter explaining her security measures for her establishment. The Mayor requested that an additional letter be prepared that gives specific security measures (i.e., number of security personnel per event/crowd size). Ms. Witt will have letter prepared for submission for September 23, 1997 meeting. Ald. D’Acquisto was concerned about where the security staff would be obtained and the chance of a large event turnout without the necessary security personnel on site. Ald. D’Acquisto moved to approve Paula Pulver’s “Class B” License after applicant fills out form completely and files necessary paperwork. Ald. Salentine seconded. Vote 3-0, carried by all. Ald. D’Acquisto moved to approve Matthew Balisteri’s Operator’s License subject to receipt of fees, favorable police report and verification of schooling. Ald. Sanders seconded. Vote 3-0, carried by all. Finance Committee - City of Muskego September 17, 1997 - Page Two Ald. D’Acquisto moved to approve Change of Agent application for Craig Warmbier. Approval subject to proof of school. Seconded by Ald. Salentine. Vote 3-0, carried by all. UNFINISHED BUSINESS 1. Review Fire Contracts - MVFC/TCVFD Ald. D’Acquisto abstained from discussion from this portion of the meeting due to his involvement with the Fire Department. Jeff Verburgt of the Tess Corners Fire Department gave the Committee the current estimated net worth of the Department at 1.7 million. Mayor questioned dollar amount and if at some juncture, the TCVFD would dissolve, would the City of Muskego be required to pay for the equipment, essentially twice? Discussion surrounded the difference between Tess Corners Volunteer Fire Department and the Muskego Volunteer Fire Co. The Mayor stated that the City is 3½ months away from the end of the year. Forward progress is essential to settle this. Jeff Verburgt suggested a steering committee be developed, consisting of 3-4 persons per affected department to help facilitate progress. Tess Corners representatives discussed the Wisconsin Fair Employment Act. Responding to Lindner & Marsack, August 19, 1997 letter. Since TCVFD does not have “employees”, it should not have to comply with the Act. The Mayor discussed how other “contract” employees (i.e., Payne & Dolan) must comply with the Act as a matter of policy, even though they are not “true” employees of the City. Jeff Verburgt stated that the Department will do its best to abide by the Act in their procurement of qualified volunteers, but will not, at this time sign an agreement of compliance since he does not know enough about the Act itself. The Mayor discussed liability concerns caused by a failure to comply. This would also include the MVFC. Jeff Verburgt indicated that the TCVFD will be having a meeting, September 23, 1997 and will fax their suggested language to the Mayor. Compliance to Open Meeting Law was discussed. Defer agreement to October 8, 1997 meeting. 2. Parks & Recreation Department Reorganization The Mayor gave a brief history of the agenda item and how the change would affect the Department with regard to duties, staffing and potential new hires. The Mayor advised that when this information was reviewed last year, the suggested 1997 starting rate for the position was $43,740. This will have to be adjusted for 1998. D’Acquisto questioned salary disbursement between positions and voiced his continued objection in the housing of Public Access Cable within the Parks & Recreation Department. Ald. D’Acquisto made a recommendation to Council to Finance Committee - City of Muskego September 17, 1997 - Page Three approve position and suggested salary of Parks and Recreation Director. Ald. Salentine seconded. Vote 3-0, carried by all. 3. Moorland Road-South funding discussion Beth Rummel (Towne Realty) and Kalvin Klimeck (Pioneer Engineering) were on hand looking for a plan on how the Moorland Road-South project will be funded. The Mayor stated that generally the developer pays for roads leading to main collector streets. Beth was disappointed at the City’s position. Her subdivision has no direct connection to Moorland Road and to impose costs to the developer, she feels is unjust. Discussion ensued regarding layout and placement of roads and vehicular flow. Beth is concerned that the economic impact may make this project unachievable and may have to reassess their position. The Mayor provided an option to the developers. The team will generate the financial impact on this option and will react accordingly. 4. Review of quotes on cleaning service for 1998 Dawn Gunderson provided the names contacted for the proposed cleaning service company of Coveralls. She was able to talk with 3 of their clients. Due to some gaps in service discussed by the references, the Committee was concerned about consistent performance and continuity of service. Ald. Sanders moved to continue with current cleaning firm of Dan Plautz for 1998. Ald. D’Acquisto seconded. Vote 3-0, carried by all. 5. Review of sewer claims Ald. D’Acquisto moved to have item deferred to October 8, 1997 agenda. Ald. Salentine seconded. Vote 3-0, carried by all. NEW BUSINESS 1. Lake Project Coordinator funding Matt Sadowski appeared before the committee and reported that the DNR has over-extended itself by $14.7 million. Their options include, fund only previously approved projects or prioritize projects and award money to those high on the priority list. DNR is unable to commit any money for Muskego 1998 grant request. Due to this financial unknown, the Lake’s Project Coordinator and Intern positions may require funding. The 1998 funding level as proposed in the 1998 grant request would be $48,775.84. Ald. D’Acquisto moved to approve the Lake’s Project Coordinator and intern position expenditure, regardless of the DNR’s financial involvement. Ald. Salentine seconded. Vote 3-0, carried by all. Discussion continued on the importance of these positions. Finance Committee - City of Muskego September 17, 1997 - Page Four 2. Review uncollectable Rescue Bills Dawn Gunderson provided a report detailing those accounts that have gone to collection and ultimately write-off status. Ald. D’Acquisto was informed that Waukesha County now provides the collection service. Gunderson explained that for an account to be written off, they must be two years beyond being collected. Ald. D’Acquisto requested first names on the list and explanation from the collection agency on inability to collect, so that the Committee members could possibly assist in the securing of payment. Ald. D’Acquisto moved to approve MEDICAID and TITLE 19 write-offs and procure the first names and reasons for write-off for the other accounts listed in the report. Seconded by Ald. Salentine. Vote 3-0, carried by all. 3. Establish rate for City for 1998 rescue calls Ald. Sanders moved to increase the charge to $232.00 for 1998 rescue calls. Ald. Salentine seconded. Vote 3-0, carried by all. The Committee discussed continuing the practice of not passing on the cost of no transports. 4. Review agreement with FBI for Shooting Range Police Chief John Johnson appeared before the Committee to discuss the cooperative agreement and license agreement between the City of Muskego and the FBI for construction and operation of a Firearms Training Facility. Chief Johnson and the City Attorney have agreed to all portions of the agreement with the exception of paragraph 18 (Termination). The main concern is if for some reason, building had to cease prior to completion, the City would have to pay back the money spent. Ald. D’Acquisto brought up paragraph 21 (Dispute Resolution) and is concerned on how exactly disputes would be resolved. Chief Johnson indicated that both parties will work together in good faith to remedy any disputes. Ald. D’Acquisto recommends approval with clarification to item #21 and possible modification of item #18 per attorney draft of September 17, 1997. Ald. Salentine seconded. Vote 3-0, carried by all. 5. Early Start permit request - Muskego Regency Don Kresse would like approval for an Early Start permit. He would like to commence with excavation, footings and foundations prior to inclement weather. The Mayor reminded Mr. Kresse that if the permit is granted, no further building could occur until all necessary plans and approvals be submitted prior to issuance. Ald. Sanders moved to approve Early Start permit with conditions stated in September 3, 1997 memo. Ald. Salentine seconded. Vote 2-1. No vote: D’Acquisto. 6. Request to transfer of funds-Planning Intern Matt Sadowski requests to transfer $1,000.00 from the Comprehensive Plan Account (#100.2800.3615) to the Salaries and Wages Account (#100.2800.1100). This Finance Committee - City of Muskego September 17, 1997 - Page Five would increase the expenditure to $3,325.24. The funds are needed for the Planning Intern to assist in data gathering, report compilation and for the Comprehensive Plan Committee. If funding is not approved, funding will run out sometime at the end of October. Ald. Salentine made a motion to approve the expenditure. Ald. Sanders seconded. Vote 3-0, carried by all. RELEASE OF FUNDS 1. Champions Village Ald. Salentine moved to approve letter of credit release of $90.82. Ald. Sanders seconded. Vote 2-0-1 with Ald. D’Acquisto abstaining due to business relationship. 2. Berg Construction Ald. Salentine moved to approve letter of credit release of $1,125.60. Ald. D’Acquisto seconded. Vote 3-0, carried by all. 3. Miller Townhouses Ald. Sanders moved to approve letter of credit release of $209.40. Ald. Salentine seconded. Vote 3-0, carried by all. 4. Agenten-Skylark Ald. D’Acquisto moved to approve letter of credit release of $43.20. Ald. Sanders seconded. Vote 3-0, carried by all. 5. Foxboro-North Ald. Sanders moved to approve letter of credit release of $13,750. Ald. Salentine seconded. Vote 3-0, carried by all. 6. Miller Townhouses Ald. D’Acquisto moved to approve letter of credit release of $20,000. Ald. Salentine seconded. Vote 3-0, carried by all. 7. Kimberly Estates Ald. Salentine moved to approve letter of credit release of $59,573.97, subject to retaining $16,200 as stated in September 17, 1997 memo from Sadowski. Seconded by Ald. D’Acquisto. Vote 3-0, carried by all. Finance Committee - City of Muskego September 17, 1997 - Page Six 8. Plum Creek Ald. D’Acquisto moved to approve letter of credit release of $30,000 covering only items that the City has lien wavers in hand. Ald. Salentine seconded. Vote 3-0, carried by all. FINANCE DIRECTORS REPORT Dawn Gunderson reported that tomorrow starts the Operating portion of the budget process and that the Capital Expenditure segment went smooth. Prepared synopsis’s were distributed today. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW The Mayor reported on a Notice of Claim from Eric Repischak in the amount of $250,000 for an incident involving the DNR’s Fish Shocker. ADJOURNMENT Being no further business to report. Ald. D’Acquisto moved to adjourn the meeting. Ald. Sanders seconded the motion. Vote 3-0, carried by all. Time: 11:00 p.m. Respectfully submitted, Linda Gulgowski Recording Secretary