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FM071697 FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, JULY 16, 1997 The meeting was called to order at 7:47 PM by Council President Domonic D’Acquisto. Also present were committee members Sanders and Salentine, Public Administration Intern Brian Shah, Finance Director Dawn Gunderson and those per the attached list. Mayor De Angelis arrived at 8:27 PM. The committee noted that the meeting was posted on July 11, 1997, in accordance with the open meeting law. REVIEW OF LICENSE APPLICATIONS Ald. Salentine moved to approve the following applications for Operator’s Licenses subject to receipt of fees, favorable police report and verification of schooling: Nicole Balistreri Jodea Sullivan Sueann Witt Robert Bankenbusch (Temporary) Scott Christman Kristina Adelmeyer EvaMarie Skrobis Janet Hubbard Marie Davis Seconded by Ald. Sanders, motion carried 3-0. Ald Salentine moved to defer approval of Operator’s License for Patricia Maier pending disposition of pending court action. Seconded by Ald. Sanders, motion carried 3-0. Ald. Salentine moved to approve Operator’s License for Lisa Rodmann. Seconded by Ald. Sanders, motion carried 3-0. Ald. Sanders moved to defer approval of Operator’s License for Brian Shanklin. Seconded by Ald. Salentine, motion carried 3-0. Ald. D’Acquisto moved to approve an Application For Special Dance Permit for Changes Pub & Grill, W194 S7060 Hillendale Drive, to be held on August 1, 1997., with no special provisions. Seconded by Ald. Salentine, motion carried 3-0. The committee discussed giving consideration to extend dance hall license rather than an event-by-event approval and agreed that Ald. D’Acquisto can go back and tell them that they should apply for multiple events on one permit in the future. Ald. D’Acquisto moved to approve a Gathering Permit for Muskego Corvette Club for an event to be held on August 23, 1997, with no provisions. Seconded by Ald. Salentine, motion carried 3-0. FINANCE COMMITTEE - PAGE 2 2 JULY 16 1997 Ald. D’Acquisto requested that Attorney Molter supply language for the application for Operator’s License whereby the applicant would also be requested to list pending convictions along with past convictions. UNFINISHED BUSINESS The committee further reviewed request from Recreation Director Gordon Jacobson for replacement of cable equipment keyboard at a cost of $99.00. Ald. D’Acquisto moved to defer. Seconded by Ald. Sanders, motion carried 3-0. NEW BUSINESS Finance Director Dawn Gunderson reviewed with the committee proposed amendments to the 1997 budget for salary adjustments. Ald. D’Acquisto moved to recommend approval of amendments. Seconded by Ald. Salentine, motion carried 3-0. The committee reviewed an Ornamental Street Lighting Service Agreement with the Wisconsin Electric Company for installation of fixtures and poles which will allow street light in WEPCO easement. Mayor explained that because we will be taking ownership, WEPCO requests that we sign the agreement. He noted that monthly maintenance is higher because it is a decorative pole and fixture. Ald. Salentine moved to deny entering into agreement stating that if Champion Village Subdivision desires the benefit of decorative fixtures, they should pay for the extra costs involved, not the City. Seconded by Ald. D’Acquisto, motion carried 3-0. Intern Brian Shah reviewed with the committee the proposed policy for duties performed outside the regular job description for department heads and non-elected positions. Mayor advised that the department heads had reviewed the policy and have recommended that it be reduced to one paragraph. If not requested in advance, pay will be not be granted except in an emergency situation and that to be determined by the Mayor and Finance Committee. Ald. D’Acquisto moved to defer. Seconded by Ald. Sanders, motion carried 3-0. Mr. Larry Buechel and Don Otto representing Waste Management appeared before the committee to review Agreement for Temporary Increase in Sewer Discharge Volume for StoneRidge Landfill was reviewed. Mayor advised that this is an amendment to the pilot program and that they are completing full scale design and full scale system. Daily discharge is up to 55,000 gallons over a two year period. Previously discharge was at 50,000 gallons per day. Concern was raised as to what would happen if they exceed the 55,000 gallons per day. Mayor noted that the flow meters are set and only go up to 53,000 gallons so maximum would be at 55,000 gallons. Ald. Sanders moved to defer to send to City Attorney to check original contract and determine default provision. Seconded by Ald. D’Acquisto, motion carried 3-0. Correspondence from Plan Director Matt Sadowski, dated July 2, 1997, was reviewed proposing an increase in Park Dedication Fees. He advised that last December the Plan Department conducted an analysis of the current fee to determine if the $600 per unit charge was adequate. 2 FINANCE COMMITTEE - PAGE 3 3 JULY 16 1997 The study has been completed with a recommendation to increase the park Dedication Fee to $710.00 per unit. Ald. D’Acquisto moved to recommend an increase in Park Dedication Fee to $710.00 per unit subject to review by the City Attorney. Seconded by Ald. Salentine, motion carried 3-0. Mr. Clark Tabbert, Premiere Development, appeared before the committee to discuss Subdivider’s Agreement and Letter of Credit for Deer Creek Phase II Subdivision. Ald. D’Acquisto explained that outstanding drainage concerns have been addressed and approved by the City Engineers. Ald. D’Acquisto moved to recommend approval contingent upon final approval by Public Works Committee at a special meeting to be held before Finance and Council on July 22, 1997, at 6:30 PM, and final verification of cost improvement breakdown. Seconded by Ald. Salentine, motion carried 3-0. The committee reviewed Subdivider’s Agreement and Letter of Credit for Miller Townhouses. Ald. D’Acquisto moved to recommend approval pending Public Works Committee approval of drainage concerns and determination of whether the City will receive a Letter of Credit or Cashier’s Check. Seconded by Ald. Sanders, motion carried 3-0. Mr. Reno Berg & Wayne Salentine appeared before the committee to review Subdivider’s Agreement and Letter of Credit for Park Estates. The committee noted that the developers dropped off updated Letter of Credit on 7/15/9, and that grading and drainage plans have not been approved by the Public Works Committee. The developer’s noted that the revised plans had been delivered to the City Engineers today. Ald. Sanders moved to approve contingent upon changes in Subdivider’s Agreement to incorporate charges for bike path, Section I, III & VI and the inclusion of $23,000 in cost breakdown for Letter of Credit, and approval of final drainage plans by Public Works Committee Seconded by Ald. D’Acquisto, motion carried 3-0. The committee reviewed license for New Klub 24 and reviewed memorandum from Police Department regarding a complaint. The committee also noted that the Clerk had addressed the need for a revocation hearing earlier and that it should be scheduled for July 29, 1997 to respond to the complaint. Ald. D’Acquisto moved to approve release of funds for engineering services for Champion Village in the amount of $1,089.05. Seconded by Ald. Salentine, motion carried 3-0. Ald. D’Acquisto moved to approve release of funds for Kimberly Estates for $1,106.09. Seconded by Ald. Sanders, motion carried 3-0. FINANCE DIRECTOR’S REPORT Finance Director Dawn Gunderson reported on the proposed budget calendar. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW 3 FINANCE COMMITTEE - PAGE 4 4 JULY 16 1997 Mayor discussed with the committee information from the police department regarding a complaint against the New Klub 24. The committee noted that the Clerk has addressed this issue but owner has in the past tried to circumvent this issue. The committee requests that a Revocation Hearing be held in August. Ald. Salentine advised that she has been working with a constituent who is interested in starting a Taxi Cab business and applying for Waukesha County Block Grant funding. This request will be put on the Finance Committee agenda for August 6, 1997. ADJOURNMENT Ald. D’Acquisto moved to adjourn at 10:00 PM. Seconded by Ald. Sanders, motion carried 3-0. Respectfully submitted, Dawn R. Gunderson Finance Director ca 4