FCM19960821FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, AUGUST 21, 1996 0 The meeting was called to order at 7:15 P.M. by Chairman De
Angelis. Also preSent were committee members D'Acquisto,
Sanders, Suhr and those per the attached list.
The committee noted that the meeting was posted on August 19,
1996, in accordance with the Open Meeting Law requirements.
Aid. Suhr moved to approve the following applicants for
Operator's Licenses subject to receipt of fees, verification of
schooling and favorable police report:
Marnie Wolf James Voss
Judith Soczka Tari Schumacher
Edward Schmitz Stacie Rieck
Steven Mainus Cindy Harstvedt
Sarah Frey Christopher Bartleson
Seconded by Ald. Sanders, motion carried unanimously.
The committee reinterviewed Heather Wirth for an Operator's License. Ald. D'Acquisto moved to approve application.
Seconded by Ald. Sanders, motion carried unanimously.
The committee interviewed Elizabeth Handy for an Operator's
0
License. Ald. D'Acquisto moved to approve application and to
approve issuance of provisional license to be issued on
Thursday, August 22, 1996. Seconded by Ald. Suhr, motion
carried unanimously.
Plan Director Matt Sadowski reviewed with the committee the Subdivider's Agreement & Letter of Credit for Champion's Village
Addition I with developer Scott Krause. Ald. D'Acquisto moved
to approve subject to amending Section I G. - Bike Path - to
include after the word "constructed", I1 to and"; add to second
sentence after the word "design", "and location", and to approve an amount of $10,125 as a Developer's Deposit instead of a
Letter of Credit. All covenants were approved. Seconded by
Ald. Suhr, motion carried 3-O.
The committee reviewed status of lease agreements for installation of cellular towers on the existing water tower in
the Industrial Park with representatives from PrimeCo and Sprint
Spectrum and designated certain areas of the agreement that
needed amendments. Ald. Suhr moved to defer to Tuesday's
Finance Committee meeting of August 27, 1996, to receive
additional City Attorney input prior to adoption. Seconded by
Ald. D'Acquisto, motion carried unanimously.
Correspondence from Information Systems Director Joe Sommers, dated August 19, 1996, was reviewed advising that the ValueLink
Contract that the City signed last year, but which was never activated by Ameritech, will now be implemented, and will be
Finance Committee - Page 2
August 21, 1996
retroactive to the signing date of last year and the discounts
for the past year will amount to about $800.
Mayor De Angelis advised the committee that the thirty day
publication requirement of Department of Agricultural has been
met and the relocation order has been completed and sent to
DILHR for their review in regard to the purchase of the
Thiesenhusen property for park land. Ald. D'Acquisto moved to recommend that an Option to Offer to Purchase be drafted and
reviewed at the Common Council meeting of August 21, 1996.
Seconded by Ald. Suhr, motion carried unanimously.
The committee further discussed the status of the Industrial Park lights. Ald. Suhr moved to defer to allow Plan Director to secure additional quotes as requested by the committee.
Seconded by Ald. D'Acquisto, motion carried 3-O.
The committee reviewed budget transfers which have been approved
through previous committee minutes and salary transfers. Ald.
Sanders moved to recommend approval of Amendment to 1996 Budget.
Seconded by Ald. Suhr, motion carried 3-O.
The committee deferred review of claim for damage to a truck for
Ms. Jeanette M. Heckert at her request and will review at the
September 4, 1996 Finance Committee meeting.
0 Plan Director Matt Sadowski appeared before the committee to review Subdivider's Agreement and Letter of Credit for Victorian
Villas with Don Kitten. Ald. D'Acquisto moved to defer to
Finance Committee meeting of August 27, 1996, in order to include in the Subdividers Agreement the following amendments:
Section I - Improvements - to include the driveway apron
and bike path.
Section I - Landscaping (paragraph 2) - add "or eighteen
months, whichever comes first".
l
Section XI - Building & Occupancy Permits - amend paragraph
A. to add "Sanitary sewer and surface water drainage needs to be operational prior to the issuance of building permits.
Amend paragraph B. to add language to state that the
Building Inspector needs to verify that a gravel drive base
has been installed to each building pad prior to building
permit being issued. Strike paragraph D (Cleaning of Storm
Sewer) ; Amend paragraph E - Video Taping of Sanitary Sewer
to add that video taping must be done prior to occupancy
permits being issued. Paragraph F Lot Grades shall conform to the Master Grading Plan prior to occupancy permits being
issued. Amend Paragraph G to state that any negative
balance in the Developer's Deposit be satisfied prior to building and occupancy permits being issued, unless
otherwise authorized by the Plan Director.
Finance Committee - Page 3
August 21, 1996
The committee agreed to an amount for the Letter of Credit not
less than $33,000. and to give the developer the option to designate those funds to a Developer's Deposit in lieu of Letter of Credit. Seconded by Aid. Suhr, motion carried unanimously.
A memorandum from Grant Administrator Mark Paulat was reviewed
requesting carry-over of vacation time to November of 1996 due to time constraints with the implementation of City projects.
Ald. Sanders moved to approve. Seconded by Aid. D'Acquisto, motion carried unanimously.
The committee deferred action to the September 4, 1996, Finance
Committee meeting on possible amendment to Pension Plan until Clerk-Treasurer receives an opinion from the firm handling
City's pension fund.
Ald. Suhr moved to approve payment of secretarial fees in the
amount of $55.00 for the period July 15, 1996 through August 15,
1996, and miscellaneous office statements to be paid to the City in the amount of $22.93 for the period July 15, 1996 through
August 15, 1996, for the Superior Emerald Park Landfill Standing
Committee. Seconded by Ald. D'Acquisto, motion carried
unanimously.
A memorandum dated August 19, 1996, from Librarian Holly
Sanhuber was reviewed requesting authorization of payment in the amount of $7,600 to Durrant, Inc. for the preliminary library
planning, which needs committee authorization as it is a 1996
capital budget item and exceeds the $5,000.00 amount. The
invoiced amount reflects architect and interior designer time to
review and validate the Building Program Statement with library staff to complete a furnishings and equipment inventory, to
confirm and tabulate space needs, and to do the cost analysis
which will be necessary to compare a stand-alone building with costs for the proposed mall project. Ald. Sanders moved to
approve contingent on receipt of report. Seconded by Ald.
D'Acquisto, motion carried unanimously.
Plan Director Matt Sadowski reviewed request for transfer Of
funds in the amount of $120.48 from Account #100.2800.3613 (Conferences & Tuition) and $200.00 from Account #100.2800.3212
(Supplies and Expenses) to Account #100.2800.3614 (Professional
Dues & Memberships). Ald. Sanders moved to approve transfer.
Seconded by Ald. Suhr, motion carried unanimously.
The committee reviewed agreement received from the Muskego
Woman's Club requesting approval of a new agreement which would assure the club of use of the Muskego Room and one smaller room
for the second and fourth Monday of each month, September
through May until the City of Muskego is no longer the owner of
the City Hall, or The Muskego Woman's Club is dissolved, or The
Muskego Woman's Club fails to hold meetings on the second Monday of each month September through May or meetings held on the
fourth Monday of each month in the smaller rooms. Ald.
Finance Committee - Page 4
August 21, 1996
D'Acquisto moved to recommend approval of agreement subject to
enacting a seven (7) day notice of move in the event the City needs room for their purposes only. Seconded by Aid. Sanders, motion carried unanimously.
Ald. D'Acquisto moved to defer action on Balistreri Developer's Agreement for the Old Sentry Store to allow for Plan Director's
review. This item will be addressed at the August 27, 1996
meeting.
Ald. D'Acquisto moved to approve release of funds for
engineering for Champion Village in the amount of $4,020.24.
Seconded by Ald. Suhr, motion carried unanimously.
Ald. D'Acquisto moved to approve release of funds for Lakeridge
Apartments in the amount of $2,206.00 which is for costs
associated with the installation of storm drainage improvements, and $172.73 for reimbursement to City of legal fees associated
with project. Seconded by Ald. Suhr, motion carried unanimously.
The committee discussed delinquent RLF Loan and possible
biannual Capital Budget.
Ald. Suhr moved to adjourn at 11:lO P.M. Seconded by Ald.
D'Acquisto, motion carried unanimously.
Respectfully submitted,
/ca
Cathie M. Anderson
Transcribing Secretary
-4 I ,