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FCM19960807Corrected at S/13/96 Finance Comittee Meeting FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, AUGUST 7, 1996 The meeting was called to order at 7:40 P.M. by Chairman De Angelis. Also present were committee members D'Acquisto, Suhr, Sanders and those per the attached list. The committee noted that the meeting was posted on August 2, 1996, in accordance with the Open Meeting Law. Ald. D'Acquisto moved to recommend approval of the following applications for Operator's Licenses subject to receipt of fees, favorable police report and verification of schooling: Shari Mucha Tammy Singleton Thomas P. Pajot Steven C. Spear Angela L. Scepanski Lisa Pirlot Glenda Bridges Nancy Kwaterski Mr. Richard L. Loch appeared before the committee requesting a Class B Intoxicating Liquor License for an establishment being built on the northwest corner of Janesville Road and Racine Avenue in the Muskego Centre. Ald. Sanders moved to recommend approval of granting of license subject to license being issued upon completion of the building. Seconded by Ald. D'Acquisto, motion carried 3-O. Mr. Tom Amann appeared before the committee requesting a 1996-97 Class B Intoxicating Liquor License for Amann's Beach/Food & Spirits, SllO W20770 Denoon Road. Ald. Sanders moved to recommend approval of license. Seconded by Ald. D'Acquisto, motion carried 3-O. Ald. Sanders moved to approve application for a Temporary Class "B"/"Class B" Retailer's License (Gathering Permit), miscellaneous license applications for soda and amusement devices and applications for Temporary Operator's licenses for Joanne Chaput, Norman Chaput and Carrie (Chaput) Williams, noting that all of the above held these licenses last year, and to waive fees for above licenses. Seconded by Ald. D'Acquisto, motion carried 3-O. Ms. Tammy Singleton appeared before the committee to request an amendment to her Class B Intoxicating Liquor and Fermented Malt Beverage License and to request a Special Dance Permit for August 31, 1996, for outside parking lot use for J. C. Hammers. Ms. Singleton requested that parking area of adjacent property owner to the east also be licensed for August 31 event. Ald. D'Acquisto moved to approve amendment and granting of Special Dance Permit for August 31, 1996, subject to submittal to the City of written permission of adjacent property owner and fencing being installed on east side of property. Seconded by Ald. Suhr, motion carried 3-O. The committee reviewed correspondence from Chief Johnson regarding liquor violation at Mediterranean Gardens and the committee requests that the license holder be invited to the Finance meeting of E/21/96 to discuss violation. Finance Committee - Page 2 August I, 1996 The committee did a thirty day review for J. C. Hammers and ,i- 0 noted that there were no violations. Building Inspection Director Chuck Dykstra appeared before the committee to discuss the possibility of the City purchasing Parkland Mall and moving all existing city hall/library offices to that location. The committee requested that the estimated cost figures be verified and that the matter be placed on the Committee Of The Whole agenda for August 19, 1996. Mr. Tony Zinski did not appear for his personal appearance. The committee further discussed NSF check from Dreamsbuilt, Inc., dated January 30, 1996, in the amount of $230.00, and requested the Clerk-Treasurer to determine administrative costs incurred as a result of the insufficient funds and send request for reimbursement for these costs to Dreamsbuilt, Inc. The committee further reviewed the WEPCO lease agreements for Horn Park and STH 36. The agreement for Horn Park amends a present agreement widening the entrance from 30' to 53', thus allowing the ability to develop a roadway shoulder for the purposes of increasing our parking capabilities. The agreement for STH 36, is a new lease agreement along STH 36, between North Cape Road and Muskego Dam Drive, similar to our present Muskego Recreation Trail. Ald. Sanders moved to recommend approval of agreements. Seconded by Ald. D'Acquisto, motion carried. Ald. D'Acquisto moved to go into Closed Session at 9:25 P.M. pursuant to §19.85(l)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; more specifically negotiation lease contracts for cellular towers. Seconded by Ald. Suhr, motion carried. The meeting reconvened at 10:00 P.M. Representatives from PrimeCo and Sprint Spectrum appeared before the Committee to review lease agreements for the cellular tower to be placed on the water tower in the Industrial Park. Ald. D'Acquisto moved to defer to further review with consultants. Seconded by Ald. Suhr, motion carried. 0 Joe Sommers, Information Systems Director, appeared before the committee to discuss GIS implementation. Joe is recommending to begin GIS system implementation and Citywide Local Area Network by purchasing the Server from TCC, workstation from Dell, ArcInfo GIS from ESRI, and consulting services from Ruekert & Mielke at a cost of $40,282. The 1996 budgeted amount is $37,220.48, so balance would have to be transferred from another account, possibly the PC purchase account. Ald. D'Acquisto moved to approve above purchase. Seconded by Ald. Sanders, motion carried 3-O. Mr. Jack Flannick, representative from Wisconsin Electric Power Company, appeared before the committee to review lighting layout Finance Committee - Page 3 August 7, 1996 and quote for the industrial park which has been recommended by the Mayor's Task Force. Aid. D'Acquisto moved to review and request competitive bids. Seconded by Ald. Suhr, motion carried 3-o. Joe Sommers, Information Systems Director, discussed maintenance agreement from Schlumberger for the Water Utility for software and hardware support for the meter reading system in the amount of $1,524.00. Ald. Sanders moved to approve maintenance agreement. Seconded by Ald. Suhr, motion carried 3-O. Joe Sommers discussed proposed Ameritech Value Link agreement which will give the City up to 50% savings on in-state long distance billing. He stated that the monthly charge can be reduced from $100.00 per month to close to $50.00 per month. Ald. D'Acquisto moved to defer for further review. Seconded by Ald. Sanders, motion carried 3-O. The committee reviewed the City's annual contribution to the Community Festival. The contribution in 1989 was $1,200 and was increased in 1990 to $1,500.00. Ald. D'Acquisto moved to approve an additional amount of $l,OOO.OO to be transferred from Contingency, for a total contribution for 1996 of $2,500.00. Seconded by Ald. Sanders, motion carried 3-O. The committee reviewed the 66.30 Agreement for the 1996-1997 year to share the services of a Police Liaison Officer between the Muskego-Norway School District and the City of Muskego which has been approved by the Muskego-Norway School District. Ald. D'Acquisto moved to recommend approval of agreement. Seconded by Ald. Suhr, motion carried 3-O. The committee discussed interim financing to be given to the Big Muskego Lake/Bass Bay Protection & Rehabilitation District for a Boat Ramp Grant. The Big Muskego Lake Commissioners, at a meeting held prior to this meeting, have approved submitting an application for grant funds from Wis. Waterways Commissions for a dredging project on the canal leading to Wind Lake from the Big Lake. Ald. D'Acquisto moved to approve transfer of needed City's unappropriated funds account subject to this account being reimbursed when matching funds have been received. Seconded by Ald. Sanders, motion carried 3-O. The Committee reviewed request for budget transfer from account #100.0100.2400 - Contracted Services wherein $17,000.00 had been budgeted for the personnel study. A recent invoice results in the account being over-budget by $2,681.50 .($850.00 of which was approved to be taken from Contingency - Reso. 248-95). Ald. Suhr moved to approve transfer from Contingency of $2,681.50 subject to the Mayor reviewing all charges with D. M. Griffith. Seconded by Ald. D'Acquisto, motion carried 3-O. The committee reviewed Subdivider's Agreement and associated Letter of Credit for Phase 1A for Champions Village of Country Club Villages (CCV). Ald. D'Acquisto moved to defer to August 21, 1996 Finance meeting. Seconded by Ald. Suhr, motion carried 3-o. Finance Committee - Page 4 August 7, 1996 The committee reviewed correspondence from the DNR offering the 0 City a grant in the amount of $90,000 from the state Stewardship Fund - Aids for the Acquisition and Development of Local Parks Program for the Thiesenhusen Property Acquisition Project. Ald. D'Acquisto moved to defer in order to proceed with Offer to Purchase. Seconded by Ald. Suhr, motion carried 3-O. Ald. D'Acquisto reviewed with the committee Chapter 12, Section 12.04 (4)(d) of the Municipal Code referring to "Special Permit" license for public dances. Ald. D'Acquisto moved to recommend an update of the ordinance and to delete the reference to the City Clerk granting and issuing said "Special Permit" license for one public dance, and insert the Finance Committee as the approving agent. Seconded by Ald. Suhr, motion carried 3-O. Ald. Sanders moved to recommend approval of Release of Funds for Muskego Regency for engineering in the amount of $6,430.03 and Deer Creek Subdivision for engineering in the amount of $124.00. Seconded by Ald. D'Acquisto, motion carried 3-O. Aid. Suhr moved to adjourn at 1:58 A.M. Seconded by Ald. D'Acquisto, motion carried 3-O. Respectfully submitted /ca Cathie M. Anderson Recording Secretary - SIGN-IN SEEET F‘C)R CITY MEETINGS PLEASE DFtIIiT POUR NAKE AN!2 AGEmA IT'3 BELOW. TFJSK YOU.