FCM19960207CORRECTED
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, FEBRUARY 7, 1996
The meeting was called to order at I:35 P.M. by Chairman De
Angelis. Also present were Committee Members D'Acquisto, and Sanders and those per the attached list.
The Committee noted that the meeting was posted on 2/2/96, in
accordance with the Open Meeting Law.
The Committee deferred establishing policy for updating license applications to the February 21, 1996 meeting.
The Committee interviewed the following applicants for Operator Licenses:
Jill O'Neil - Applicant requested item be deferred.
Terrance O'Neil - Applicant requested item be deferred.
Chris Elsner - Ald. Sanders moved to defer. Seconded by
Ald. D'Acquisto, motion carried 2-O.
Paul Bulko - Ald. Sanders moved to defer pending further
information and AODA. Seconded by Ald. D'Acquisto, motion
carried 2-O.
Cynthia Mathison - Ald. Sanders moved to defer pending
further information and AODA. Seconded by Ald. D'Acquisto,
motion carried 2-O.
Ald. D'Acquisto moved to approve Temporary Class "B"/"Class B"
Gathering Permit for St. Leonard Congregation for a "Mardi Gras"
event scheduled for February 17, 1996, from 3:00 P.M. till 12:00
A.M. Seconded by Aid. Sanders, motion carried 2-O.
The Committee conducted periodic license review for Operator's License for Jill Maciosek and noted no violations.
Ald. D'Acquisto moved to go into Closed Session at approximately
8:13 P.M., pursuant to s 1985(1)(c), Considering employment,
promotion, compensation or performance evaluation data of any
public employe over which the governmental body has jurisdiction
or exercises responsibility; more specifically concerning the
grievances submitted to the City Clerk, and to reconvene into
Open Session thereafter for continuance of agenda matters. Seconded by Ald. Sanders, motion carried.
The meeting reconvened at 9:45 P.M.
The Committee deferred discussion on purchase of Computers with
Information Systems Director Joe Sommers to the February 21, 1996 meeting.
FINANCE CONNITTEE - PAGE 2 February 7, 1996
The Committee further reviewed Agreement between Janet R.
Swandby & Waukesha County Municipal Executives Association for
lobbying services which will include:
Monitoring all legislative and regulatory activity which
may affect the WCMEA member communities.
Communicating regularly with WCMEA executives on the
activity in the Capitol, Swandby's lobbying efforts,
and offering advice and counsel on action required of
WCMEA members.
Providing advice and counsel on the development and
implementation of a long-term strategy to increase the
visibility and political effectiveness of the WCMEA
member communities in the Capitol.
Drafting and distributing a quarterly report to member
executives on WCMEA lobbying activities.
Compensation shall be $2,50O/month and WCMEA will be invoiced
and fees paid to Coenen/Swandby Associates, Inc. at the end of each month. The City will be billed for its proportionate share
from WCMEA. Ald. D'Acquisto moved to approve agreement which is
part of the adopted 1996 Budget and to authorize Mayor De
Angelis to execute agreement. Seconded by Ald. Sanders, motion
carried 2-O.
l
The Committee reviewed the following Grievances presented to the City Clerk:
Judy Paryl - Request for compensation for overtime.
Ald. Sanders moved to deny due to past practice which employee agreed to when hired. Seconded by Ald.
D'Acquisto, motion carried 2-O.
Renee Xowalik - Request for compensation for overtime
as it was not equally distributed between qualified employees during tax collection.
Ald. D'Acquisto moved to approve three (3) hours
compensation. He stated that while the Committee affirm management's right to allocate overtime, under the
circumstances a reasonable expectation, due to past
practice, and Clerk's memo of 10-31-94 stating that
policy does not apply to tax time, as well as overtime
worked in 1994 constitute sufficient reason for said
expectation. The Committee approved three hours as it was felt that one day could have been worked.
Seconded by Ald. Sanders, motion carried 2-O.
Information Systems Director Joe Sommers discussed with the
Committee the AS/400 upgrade. Ald. Sanders moved to approve the
following Upgrade to V3Rl for a total not to exceed $12,485.
FINANCE COMMITTEE - PAGE 3 February 7, 1996
Operating System: $400 + $30 per, max 75
Client Access: $30 per, max 75, $300 later
Application Development: One time $1,950 Dictionaries: one time $65
Office: $300 + $30 per, max 75, $300 later Query: one time $480
RPG compiler: $1,800 Client Access Diskettes: $60 all three
Seconded by Ald. D'Acquisto, motion carried 2-O.
$ 3,360 2,250
1,950
65 2,520 480
1,800 60
Representatives of Sprint and PrimeCo appeared before the
Committee to discuss proposed contract. Correspondence from
City Attorney Molter dated February 6, 1996, was reviewed. Ald.
D'Acquisto expressed strong concern about the need for more
public input to be sought prior to proceeding much further with
these discussions. Discussion then proceeded to the terms offered. PrimeCo and Sprint representatives both do not agree to provision to provide, without charge, not less than 1000
minutes of unrestricted air time use per month, should the City
so require, as they feel it is excessive. After further
discussion, it was calculated that the value, at today's rate,
was approximately $2,040 per year. Neither party desired to add this to the front end of the lease. A lease amount of $7,500
per year with a 5% escalation was discussed. Numerous other
issues dealing with contract language ensued. The Committee
determined that legal issues need to be addressed and more input needed. The issue will be on the Public Utilities Agenda of
2/15/96 for community input.
The Committee reviewed draft of Subdivider's Agreement for
Wilkinson Estates Addn. #l, dated January 23, 1996, which
included amendments by Plan Director Matt Sadowski. Ald.
Sanders moved to recommend approval of Subdivider's Agreement
with final form to include all amendments. Seconded by Ald.
D'Acquisto, motion carried 2-O.
A proposal from Central Office Systems Corporation for
maintenance for the following copy machines were discussed:
Assessor's Office Parks and Recreation Office
Clerk's Office Plan Office
The total current operating cost for equipment, on separate
agreements, is $6,334.18 ($0.0168 per copy). The total
operating costs under the proposed combined agreement, based on
379,000 copies, is $5,874.50 ($0.0155 per copy). Ald. D'Acquisto moved to approve the combined agreement, effective
February 1, 1996. Seconded by Ald. Sanders, motion carried 2-O.
Ald. Sanders moved to approve Emerald Park Standing Committee
secretarial bills in the amount of $65.00 for the period
December 28, 1995, through January 31, 1996, and miscellaneous office expenses in the amount of $25.96 for the same period.
Seconded by Ald. D'Acquisto, motion carried 2-O.
FINANCE COMMITTEE - PAGE 4
February 7, 1996
Lakewood Meadows Addn. #l request for release of funds was
removed from the agenda.
Ald. Sanders moved to approve the following Release of Funds:
Deer Creek (engineering) $3,453.00
Foxboro Subdivision - Deferred to 2/13/96 Finance
Foxboro-North $34,575.00
Plum Creek-East (engineering) $77.10
Seconded by Ald. D'Acquisto, motion carried.
The meeting adjourned at 12:30 A.M.
Respectfully submitted,
/ca
Ald. Demonic R. D'Acquisto
Secretary
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