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FCM19951206CORRECTED FINANCE COMMITTEE - CITY OF NUSKEGC 0 MINUTES OF MEETING HELD WEDNESDAY, DECEMBER 6, 1995 The meeting was called to order at 7:05 P.M. by Mayor De Angelis. Also present were Committee Members D'Acquisto, Sanders, Patterson and those per the attached list. The Committee noted that the meeting was posted on December 1, 1995, in accordance with the Open Meeting Law. Ald. D'Acquisto moved to approve the following Operators' Licenses subject to receipt of all fees, favorable police report and verification of schooling: Pamela Panka Laura Neitzel Susan Baumgartner Katherine Lesak Dawn Drake JoLynn Schilling Carla Davis Tiffany Bernhard Candice Albenburg Seconded by Ald. Patterson, motion carried 3-O. Individual review was given to applicant Barb Albrecht for an Operator's License and action deferred at the request of the applicant. Mr. James Crivello, license holder for J. C. Hammers, S66 W14475 Janesville Road, appeared before the Committee to discuss recent license violations. Mr. Crivello acknowledged that he is not doing as good a job as he should, but believes he is making his best effort. Ald. D'Acquisto moved to bring license to a formal hearing before the end of January 1996. Seconded by Ald. Patterson, motion carried 3-O. Ald. D'Acquisto moved to approve hiring of Special Counsel for hearing. Seconded by Ald. Patterson, motion carried 3-O. The Committee reviewed minutes of November 22, 1995. Ald. Sanders moved to clarify the third paragraph on page 2 to indicate that the conflict of interest with the City Attorney applies only to the East Troy Landfill suit and that the law firm of Arenz, Molter, Macy & Riffle will not be representing City of Muskego or Town of Mukwonago for that law suit. Seconded by Ald. Patterson, motion carried 3-O. The Committee deferred discussion of delinquent 1994 personal property taxes for Contour Tools as the petitioner was not present. A letter will be sent inviting him to the January 3, 1996 Finance Committee meeting. The Committee further discussed hiring of appraiser for the proposed park purchase of the Thiesenhusen property on College Avenue and reviewed memorandum from Parks Director Peter Theis listing the following estimates: 0 Fredrick Wegener $1,600 Thomas Kilpatrick $2,000 Dennis Stefanik $2,500 - $3,000 FINANCE COMMITTEE - PAGE 2 DECEMBER 6, 1995 Aid. Sanders moved to recommend hiring of Fredrick Wegener for a cost not to exceed $1,600. to provide City with required appraisal of the property. Seconded by Ald. Patterson, motion carried 3-O. The Committee reviewed the 1996 Health and Dental Insurance Contracts. Discussion ensued regarding 8% increase in PrimeCare Plus coverage for health insurance which was due to 98% of premiums paid out in claims. Ald. Patterson moved to approve PrimeCare renewal of group policy #1674 at the following rates: Single: $176.55 Family: $486.35 Medicare: Single $165.55 Couple $331.15 Seconded by Ald. D'Acquisto, motion carried 3-O. The Committee reviewed the following requests for Amendments to 1995 Budget and Transfers: RECREATION BUDGET Increase Revenue Account #100.0043.0794 to $77,970 Increase Expense Account #100.7200.1100 to $50,200 (Salaries and Wages) Increase Expense Account #100.7200.2400 to $17,807 (Contracted Services) Increase Expense Account #100.7200.3208 to $4,400 (Refunds) Increase Expense Account #100.7200.3209 to $2,210 (Program Material) INFORMATION SYSTEMS Transfer of $600.00 from #100.1500.6203 (Police telephone) to #100.1500.6202 (Parks telephone) ADMINISTRATION Transfers: From: #100.0700.1100 Salaries & Wages (Elections) To: #100.0700.3212 Supplies & Expenses due to additional election of 10/3/95 From: #100.0900.1100 Salaries & Wages (City Hall) To: #100.0900.1521 Mileage due to daily mail pick-up by maintenance man $509. 80. From: #100.1000.3111 Notices and Publications 1,200. To: #100.1000.3617 Criminal History Checks due to increase in number of checks and increase in fee from $2.00 to $5.00 eff. 10/l/95 Amendments: FINANCE COMMITTEE - PAGE 3 DECEMBER 6, 1995 From: #100.8300.3212 Contingency 13,008. To: #100.1200.8600 Pension Management Fees ($1,008.) Higher than budgeted fees #100.5000.2100 Engineering ($12,000) More misc. engineering work in 1995 POLICE DEPARTMENT Transfer of $3,474 from Account 100.2000.3910 (Vehicle Replacement) to: 100.2000.1510 $1,200. 100.2000.3711 474. 100.2000.5100 1,100. 100.2000.5300 700 Transfer of $2,500 from Account 100.2010.1100 (Civilian Salaries) 100.2010.1101 (Civilian Overtime). to: Increase the revenue account, Public Safety Fund Account, 100.004 by $1,520 for State mileage reimbursement for Officer Mesich and Increase the expense account, Auto Allowance, 100.2000.1520 by $1 for Officer Mesich's mileage reimbursement, 1.072 ,I 520 Ald. D'Acquisto moved to recommend approval of above 1995 Budget Amendments and Transfers. Seconded by Ald. Patterson, motion carried 3-o. 7, 0 Chief Johnson appeared before the Committee to discuss 1996 Squad Car Purchases. The V.A.L.U.E. in Local Government Cooperative Purchasing Program has awarded Ewald Chevrolet/Buick the bid for mid-sized squad cars. The bid was $16,412 for a 1996 Chevrolet Lumina which is the only bid received apparently due to the small amount of mid-sized squads being purchased. Aid. Sanders moved to approve purchase of one 1996 Chevrolet Lumina from Ewald Chevrolet/Buick for $16,412, noting that there is sufficient money in the Department's 1996 budget for this purchase. Seconded by Ald. Patterson, motion carried 3-O. Chief Johnson discussed with the Committee the offer from the Wisconsin Department of Transportation to pay the cost of 144 hours of overtime for traffic law enforcement during the months of June, July and August which will pay the overtime salaries, overtime fringe benefits and squad mileage costs to the City for these 144 hours, as a result of the City having a disproportionate number of alcohol related accidents compared to other communities in the state. Ald. Sanders moved to authorize the Mayor and Chief to sign the proper documents to accept this money and to increase revenue account #100.0041.0730 in the 1996 Budget by $6,410 and create the expense account #100.2000.3210 of $6,410. Seconded by Ald. Patterson, motion carried 3-O. The Committee reviewed 1996 Cleaning Service Contract for Dan Plautz Cleaning Service in the amount of $3,074.85 per month. Ald. Sanders moved to recommend approval of contract. Seconded by Ald. D'Acquisto, 0 motion carried 3-O. The Committee reviewed the following new and revised positions for 1996: START 6 MONTHS 18 MONTHS FINANCE COMMITTEE - PAGE 4 DECEMBER 6, 1995 BUILDING INSPECTION DEPT. Increase Data Entry Clerk from 30 to 40 hrs. per week 19-hr. File Clerk Position Eliminated $ 7.83 $ 8.78 $ 9.41 FINANCE DEPARTMENT Addition of Finance Director effective 5/l/96 - To Be Determined - RECREATION DEPARTMENT Increase Assistant Recreation Supervisor from 30 to 35 hrs. per week PARKS DEPARTMENT Addition of Parks Manager (Idle Isle) (510 hrs./year) $ 9.85 $10.46 $11.42 $ 8.00 Increase Two of the Parks Maintenance Seasonals from 14 weeks to 26 weeks (1,248 hours) season 1 season 2 season 3 $ 5.50 6.00 6.50 Aid. D'Acquisto moved to recommend approval of above list of new and revised positions. Seconded by Ald. Patterson, motion carried 3-O. The Committee reviewed the following list of Public Depositories and Authorizing Withdrawal designees for City of Muskego monies: Firstar Bank - Milwaukee, N.A. Muskego Branch Bank One - Muskego Branch Maritime Savings Bank - Muskego Branch Lincoln State Bank - Muskego Branch St. Francis Bank - Muskego Branch State Financial Bank - Muskego Branch Citizens Bank of Mukwonago - Muskego Branch Mitchell Bank - Muskego Branch Ald. Patterson moved to recommend approval subject to review after May 1, 1996, due to new Finance Director. Seconded by Ald. Sanders, motion carried 3-O. Ald. Patterson moved to approve the following Carriers and amounts for the City's Insurance for 1996: Est. Annual Premium PROPERTY INSURANCE State of Wisconsin g 9,350 FINANCE COMMITTEE - PAGE 5 DECEMBER 6, 1995 ($250 Deductible) WORKERS' COMP ($l,OOO,OOO Policy Limit) Insurance Fund wausau Insurance GENERAL LIABILITY ($3,000,000 Policy Limit) wausau Insurance POLICE PROFESSIONAL LIABILITY Wausau Insurance ($l,OOO,OOO Policy Limit) AUTOMOBILE wausau Insurance ($3,000,000 Liability, $500 Deductible-Collision No Collision on Older Vehicles & Heavy Trucks 72,567 33,008 19,997 23,325 UMBRELLA wausau Insurance ($3,000,000 w/$10,000 Deductible) 13,414 CRIME wausau Insurance 776 PUBLIC OFFICIALS & EMPLOYEES Coregis Insurance Co. 16.384 ($1,000,000 w/$10,000 Deductible) Seconded by Ald. D'Acquisto, motion carried 3-O. The Committee noted that they elected to reduce the Umbrella policy from $5,000,000 to $3,000,000 which was quoted at $19,800. Ald. Sanders moved to recommend approval of the Agreement between the City of Muskego and Muskego Volunteer Fire Company for 1996 for a sum of $128,250, payable quarterly in advance, and the Agreement between the City of Muskego and Tess Corners Volunteer Fire Department for 1996 for a sum of $115,795. Seconded by Ald. D'Acquisto, motion carried 3-O. Mayor De Angelis discussed with the Committee the proposed loan to the Little Muskego Lake District in the amount of $359,500 and the assignment of special assessment in the amount of $228,000. Ald. D'Acquisto moved to recommend approval of above loan and assignment of special assessment. Seconded by Ald. Patterson, motion carried 3-O. The Committee reviewed request from Tess Corners Volunteer Fire Department for an increase in rescue service fees for 1996. Currently it is $136.00 per service and the Department is requesting a 5% increase to bring it to $143.00 per service, effective March 1, 1996. Ald. Patterson moved to approve increase. Seconded by Aid. D'Acquisto, motion carried 3-O. The Committee reviewed request from Public Works Superintendent John Loughney for approval to ask if any employees would like to donate a portion of their banked sick leave to Ted Ludwig who is undergoing chemotherapy and is running low on sick time hours. Ald. Patterson moved to approve request. Seconded by Ald. D'Acquisto, motion carried 3-o. FINANCE COMMITTEE - PAGE 6 DECEMBER 6, 1995 The Committee reviewed the schedule of Processing Costs/Fees for 1996 as submitted by the Plan Department. Ald. Sanders moved to approve attached schedule and noted that some changes were made to the original submittal. Seconded by Ald. Patterson, motion carried 3-O. Mr. and Mrs. Mick appeared before the Committee to request Industrial Revenue Bonds for Rick Properties, LLC and/or A.G. Industries, Inc., with the issue not to exceed $2,000,000. Aid. Patterson moved to recommend approval of Initial Resolution Relating to Industrial Development Revenue Bond Financing on behalf of Mick Properties, LLC and/or A.G. Industries, Inc., not to exceed $2,000.000. Seconded by Ald. Sanders, motion carried. Ald. Sanders moved to approve Release of Funds for Deer Creek (engineering) in the amount of $6,3%7.27. Seconded by Ald. Patterson, motion carried 3-O. Ald. Patterson moved to approve Release of Funds for Champions Village-Phase I in the amount of $289,925.00 for paving and curb work completed. Seconded by Ald. D'Acquisto, motion carried 3-O. Ald. D'Acquisto moved to approve Amendment to Letter of Credit Amount for MS1 General reducing it from $154,735.15 to $138,990.47 which would result in a release of funds in the amount of $15,774.68. Seconded by Ald. Sanders, motion carried 3-O. Ald. Sanders moved to approve maintenance agreement for 1996 with Integrated Time Products in the amount of $115.00 for Public Works Time Clock. Seconded by Ald. Patterson, motion carried 3-O. Ald. Patterson was excused prior to following discussion on possible contract with Central Office Systems for maintenance agreement to include all the individual agreements for machines presently being covered. The Committee deferred action. Ald. D'Acquisto moved to adjourn at lo:36 P.M. Seconded by Ald. Patterson, motion carried 3-O. Respectfully submitted, Ald. Demonic R. D'Acquisto Secretary /ca DATE 0 ADDRESS OR DESCRIPTION OF PROPERTY MAILING ADDRBSS (IF DIFFERENT) 0100.0043.0802 44 0100.0043.0802 44 CODE NUMBER REVENUE ACCOUNT 0100.0042.0760 71 EXTRACTIVB PERMIT ASPHALT ZONING FEES CONDITIONAL USE REZONING PUD FLOOD PLAIN REZONING ZONING PERMIT FEES STORAGE BUILDINGS & DECKS UNDER 120 SQ. FT. OVER 120 SQ. FT. SWING SETS AND PLAY STRUCTURES POOLS, FENCES, DRIVEWAYS SIDE WALKS REMODELING ALTERATIONS AND/OR BLDG ADDITIONS FOR PRINCIPLE STRUCTURE NEW RESIDENCES 1 & 2 FAHILY NEW INDUSTRIAL & COMMERCIAL BLDGS MULTI-FAMILY (3 OR MORE UNITS) PER UNIT CHARGE 0100.0043.0804 46 PLAT FEES: SKETCH-CERTIFIED SURVEY MAP CERTIFIED SURVEY MAP PLUS $5.00 PER LOT SKETCH PRELIMINARY PLAT (10 OR LESS LOTS) (11 OR MORE LOTS) PRELIMINARY PLATS PLUS $5.00 PER LOT PRELIMINARY PLAT (REAPPLICATION) NON-SUBSTANTIAL CHANGES SUBSTANTIAL CHANGES EXTRATERRITORIAL PRELIMINARY PLAT PLUS $5.00 PER LOT SKETCH FINAL PLAT (10 OR LESS LOTS) (11 OR MORE LOTS) FINAL PLAT PLUS $5.00 PER LOT FINAL PLAT [REAPPLICATION) NON-SUBSTANTIAL CHANGES SUBSTANTIAL CHANGES EXTRATERRITORIAL FINAL PLAT PLUS $5.00 PER LOT $325.00 8 $325.00 $ $135.00 $- $150.00 $ $325.00 $- $200.00 $- $ 10.00 8 $ 25.00 $ $ -o- $ 10.00 8 $ 30.00 $ g 40.00 $ $ 20.00 $ $ 20.00 $ $ 20.00 $ $ 50.00 $ $ 85.00 8 $170.00 $ $185.00 z $ 45.00 $ $ 45.00 $ $205.00 $ $ 45.00 $ $ 45.00 8 $ 75.00 $ $ 5.00 $ $ 25.00 $ $ 75.00 d Page 2 0 0100.0000.0245 26 0100.0000.0041 71 DEVELOPER'S DEPOSIT 0100.0000.0041 71 .., 0100.0043.0815 71 SPECIAL REVIEW DEPOSIT SPECIAL REVIEW ADMNSTR. FEE 0100.0043.0816 71 LTR OF CREDIT ADMNSTR FEE ($75.00 + $50.00 per Improvement Category) 0100.0043.0814 52 0100.0043.0782 SALE OF CODE BOOKS 0100.0043.0783 29 MAPS ZONING SMALL CADASTRAL LARGE CADASTRAL TOPOGRAPHICAL SUBDIVISION 100.0043.0801 43 BOARD OF APPEALS $125.00 FEE IN LIEU OF PARK DEDICATION ($600.00 PER LOT OR UNIT) REVIEW FEES-PLAN COMMISSION SIGNS & BSO AMENDMENTS BSO (ORIGINAL) 2ND GARAGE STRUCTURE tEGAL LOT STATUS TRUCK PARKING REVIEW $ d $575.00 $ $ 75.00 g $ 45.00 $ $ 45.00 $ $ 35.00 $ $ 55.00 $ $ 55.00 $ $ 10.00 $ $ 4.00 $ 0; 2.00 $ $ 4.00 $ $ 10.00 $ $ 3.00 $ RECEIPT NUMBER BY / w- . PLEASE PRINT YOUR NAME AND AGENDA ITEM BELOW. THANK YOU. SIGN-IN SHEET FOR CITY MEETINGS Meeting: I- w&d CLr;!