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FCM19950118FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, JANUARY 18, 1995 The meeting was called to order at 7:OO P.M. by Chairman De Angelis. Also present were Committee Members Sanders, Dumke and Patterson (arrived at 7:30 P.M.), Assessor Laura Mecha, City Clerk Jean Marenda and Information Systems Director Joe Sommers. The Committee noted that the amended meeting notice was posted on January 17, 1995, in compliance with the Open Meeting Law. Ald. Sanders moved to approve the following applications for Operator License subject to receipt of fees, favorable police report and verification of schooling: Angela Freitag Chris Shaver Robert Wene Karen Rondeau Seconded by Ald. Dumke, motion carried. The Committee reviewed 3 month status of Operator's License for Craig Flancher and noted that there were no violations. Ald. Dumke moved to approve Races on Ice gathering permit for Muskego Icetronauts for February 12, 1995, to be held on Big Muskego Lake at Schultz Lane with the restriction of 9:30 A.M. - 5:30 P.M. Seconded by Ald. Sanders, motion carried. The Committee reviewed memorandum from City Clerk Jean dated January 18, 1995, questioning that with the change in state law, requiring that liquor license applicants take the responsible beverage class, did the Committee want to interview the license holder at time of application or after class is taken. Ald. Patterson moved to have liquor license applicants interviewed prior to the completion of class as the application process can take as long as three to four weeks, depending on when application is made. Seconded by Ald. Sanders, motion carried. The Committee reviewed memorandum from Chief Johnson on a recent liquor law violations at Old Loomis Sport & Pump. The Committee requests that the license holder be invited to the February 8, 1995, Finance Committee meeting to discuss violation. Mr. Steve Posanski, current liquor license holder for the Nautica Pub appeared before the Committee to discuss recent liquor violation. Mr. Posanski advised the Committee that he is relinquishing his license to a new owner, Mr Jim Crivello. Mr. Crivello was in attendance and will be coming back for an interview after filing corporation papers and completing responsible beverage class. Ald. Patterson moved to recommend that a letter be sent to Mr. Todd Berka advising of the Committee's intent to possibly suspend or revocake his license and invite him to attend the February 8, 1995 Finance Committee to address the Committee. Seconded by Ald. Sanders, motion carried. Mr. Bill Boyce, Mrs. Jeannie Boyce, Ben Koch and Chris Steinweber appeared before the Committee to discuss recent 0 Finance Committee - Page 2 January 18, 1995 liquor violations at the Irish Spring House. The Committee impressed the seriousness of such violations and the potential for additional measures including suspension or revocation of license if violations continue. Information Systems Director Joe Sommers appeared before the Committee to further discuss computer replacement request. Ald. Sanders moved to recommend approval of the low bid of $1,898.50 received from Comark for purchase of a new PC for the Police Department. Seconded by Ald. Dumke, motion carried. Mr. Don Henrichs from Emerald Park Landfill appeared before the Committee to discuss further proposed amendment to Chapter 11, Section 11.04 in regard to the Refuse Hauler's permit. Ald. Sanders moved to approve final draft and to forward to City Attorney for review; especially the fine as it pertains to noncompliance of unlicensed haulers. Seconded by Ald. Patterson, motion carried. Mr. Heinrichs will research the feasibility of issuing licenses at the site. The Committee reviewed request from Police Department to carry over approved Dispatch Center fund from 1994 Capital Budget in the amount of $1,685.00. Seconded by Ald. Dumke, motion carried. The Committee noted that the 1995 Borrowing was removed from the agenda. The Committee reviewed with City Clerk Jean Marenda a list of Rescue bills which have been sent to the Collection Agency for payment and a second list for those on Medicaid/Title 19 where the law does not allow us to send these to a collection agency. Ald. Sanders moved to approve writing off the 1993 uncollectibles in the amount of $5,611.50. Seconded by Ald. Patterson, motion carried. City Clerk Jean Marenda discussed with the Committee possible solution to the cold air problem in the entrance way of City Hall. Ald. 'Patterson moved to approve a window partition wall not to exceed the amount of $1,200. Seconded by Ald. Dumke, motion carried. The Committee discussed with Assessor Laura Mecha and CLT representative Larry Langowski the Contract with CLT for 1995. Mayor De Angelis relinquished chair due to possible conflict of interest for this particular item. Ald. Sanders moved to recommend approval with further clarification of page 12, section 1.4 - Hearings, to allow up to thirteen (13) hours total for whatever use. Seconded by Ald. Patterson, motion carried. The Committee reviewed a proposed Drug Abuse Policy (attached) which has been recommended by the Parks &. Recreation Board for the Parks Department. Ald. Sanders moved to approve policy subject to it being rewritten to include the following: 1. The word "alcohol" should be inserted wherever 0 0 0 Finance Committee - Page 3 January 18, 1995 the word "drugs" is used. 2. Add: "As a condition of employment, employees must abide by the terms of the policy and must notify the Parks Director in writing of any conviction of a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction." Seconded by Ald. Patterson, motion carried. The Committee determined that the $45.00 fee for the pre-employment drug screening test for future fulltime employees will be paid by the city. The Committee reviewed proposed revisions to Letter of Credit and Public Improvement Cost Breakdowns that were submitted by the Plan Director which will include engineering fees in each category and will also require lien waivers to be signed by each contractor before payout. Ald. Patterson moved to approve revisions. Seconded by Ald. Dumke, motion carried. The Committee reviewed Final Settlement Agreement and Mutual Release for the Lake Forest Development between the Little Muskego Lake Association, The City of Muskego, and Terra Development. Ald. Patterson moved to recommend approval. Seconded by Ald. Dumke, motion carried. Ald. Dumke moved to recommend the following Release of Funds: Lakewood Meadows Addn. #1 - $23,400 conditionally approved subject to verification of erosion control measures. Lake Ridge North - $14.88 Ald. Patterson left the meeting while the following Service Agreements were discussed. Ald. Sanders moved to approve the service agreement for the Copy Machine in the Plan office in the amount of $1,090.00 and in the Assessor's/Mayor's office in the amount of $408.00. Seconded by Ald. Dumke, motion carried. Ald. Patterson returned to the meeting. Ald. Patterson moved to approve typewriters maintenance agreement in the amount of $160.00. Seconded by Ald. Dumke, motion carried. The meeting adjourned at 10:45 P.M. Respectfully submitted, /ca Ald. David J. Sanders Secretary DRUG ABUSE POLICY STATEMENT The City of Muskego Parks and Recreation Deparmtent is committed to providing a safe work environment and to fostering the well-being and health of its employees. That commitment is jeopardized when any department employee illegally uses drugs on the job, comes to work under their influence, or possesses, distributes or sells drugs in the workplace. Therefore, The City of Muskego Parks and Recreation Department has established the following policy: 0 (1) It is a violation of department policy for any employee to possess, sell, trade, or offer for sale illegal drugs or otherwise engage in the illegal use of drugs on the job. (2) It ia a violation of department policy for anyone to report to work under the influence of illegal drugs. (3) It is a violation of department policy for anyone to use prescription drugs illegally. (However, nothing in this policy precludes the appropriate use of legally prescribed medications.) (4) Violations of this policy are subject to disciplhaty action up to and including termination. It is the responsibility of the department's supervisors to counsel employees whenever they see changes in performance or behavior that suggest an employee has a drug problem. Although it is not the supervisor's job to diagnose personal problems, the supervisor should encourage such employees to seek help and advise them about available resources for getting help. Everyone shares responsibility for maintaining a safe work environment and coworkers should encourage anyone who may have a drug problem to seek help. The goal of this policy is to balance our respect for individuals with the need to maintain a safe, productive and drug-free environment. The intent of this policy is to offer a helping hand to those who need it, while sending a clear message that the illegal use of drugs is incompatible with employment with The City of Muskego Parks and Recreation Department. Applicant. for full-time poeitions shall be given an alcohol and controlled mubmtancw twmt prior to employment as part of a pre-employment screening prdcwss. 0 Controlled Substance Controlled substance is defined as any drug or substance listed in Public Law, Section 3306, and in Federal Motor Carrier Safety Regulations, Schedule I - controlled substances include but are not limited to UIarfjUana, heroin, LSD, concentrated cannabis, cannabinoids, hashish or hash oil, morphine or its derivative, mescaline, peyote, phencyclidine (angel dust), opium, opiates, methadone, cocaine, cocainoids, amphetamines, seconal, codeine, phenobarbital or Valium, except where the applicant can show a valid prescription. Tests - A positive test result, is determined by the "Minimum Stipulated Test Levels" listed below. Minimum Stipulated Test Levels Necessary for a Positive Test Result Substance screen Alcohol Marijuana Cocaine PCP Morphine/Heroin Barbiturates Amphetamines 0.05% 100 ng/ml 2000 ng/ml 150 ng/ml 2000 ng/ml 2000 ng/ml 1000 ng/ml Results Any result below these stipulated levels is considered a negative test result. Any applicant with a positive test result will not be considered for employment. Confidentiality All test reeults are confidential. Any release of this information is prohibited without the written permission of the applicant tested. The cost of the test will be paid for by The City of Muskego.