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FCM199407200 I ‘0 FINANCE COMMITTEE - CITY OF NDSKEGG MINUTES OF MEETING HELD WEDNESDAY, JULY 20, 1994 The meeting was called to order at 7:00 P.M. by Chairman De Angelis. Also present were Committee Members Patterson and Dumke, Ald. Taube, Ald. Misko, Police Chief John Johnson, Financial Consultant Seegar Swanson, and those per the attached list. Committee Member Sanders was excused. The Committee reviewed license application for Operator's License. Ald. Patterson moved to approve the following applications subject to receipt of fees, verification of schooling, and receipt of favorable police report: Nancy Chic Harry Chic Laura Anderson Seconded by Ald. Dumke, motion carried. Ald. Dumke moved to recommend approval of amendment to premise description to the 1994-1994 Class B Liquor License for Choir Practice, S66 W14580 Janesville Road, to include outside Volleyball, Horseshoe, Picnic & Parking areas for Saturday, July 30, 1994 until 11:00 P.M. Seconded by Ald. Patterson, motion carried. The Committee reviewed 1994-95 Liquor License application for Waste Management property addressed W124 S11093 124th Street. Ald. Patterson moved to recommend approval. Seconded by Ald. Dumke, motion carried. There was nothing discussed on Subdivider's Agreement for CCV (Champions Village). Chief Johnson appeared before the Committee to further review Hiring of Relatives Policy as created by Resolutions #194-84, #125-86, and #3-91. Ald. Patterson moved to amend policy to allow marriage between two department employees. Seconded by Ald. Dumke, motion carried. The Committee will further discuss policy at their August 3, 1994 meeting. The Committee reviewed memorandum from City Clerk Jean Marenda in reference to needed repair/replacement of the City Hall/Library roof which included a Scope of Services and Fee Proposal from Fischer-Fischer-Theis, Inc. Ald. Patterson moved to request that the City Clerk obtain additional quotes. Seconded by Ald. Dumke, motion carried. Seegar Swanson appeared before the Committee to review amendment to "Petition for Improvements and Agreement Regarding Special Assessments" between Country Club Villages, Inc. and the City of Muskego, along with Scott Krause. After a lengthy discussion, Ald. Patterson moved to recommend approval of the amendment. Seconded by Ald. Dumke, motion carried. Finance Committee - Page 2 July 20, 1994 Ald. Dumke moved to recommend approval of the Extension of Lease Agreement between Waste Management and the City of Muskego for a Shooting Range for the Police Department for a period of one year to expire August 1, 1995. Seconded by Ald. Patterson, motion carried. The Committee reviewed request for Leave of Absence for Detective Tom Schilling of the Police Department to allow him to run for elective office. Ald. Dumke moved to recommend approval of absence with the following restrictions: . . ..Leave of Absence would be for a two (2) year period . . ..Re-employment would be to the first available position. . . ..A11 accrued benefits (sick days, vacation, etc.) will terminate as of the first or fifteenth of the month, depending on commencement of Leave. Health and Life Insurance will terminate at the end of the month of Leave; Health Insurance will not be available to be carried and paid for individually. Seconded by Ald. Patterson, motion carried. The Committee emphasized that the above conditions are for this particular request and are not to be considered a "policy", as any future requests would be considered on individual merit. The Committee also gave authorization to Chief Johnson to hire replacement officer and to fill the temporary detective position. The Committee reviewed the attached request for 1994 Budget Amendments. Ald. Patterson moved to recommend approval. Seconded by Ald. Dumke, motion carried. The Committee reviewed memorandum from Parks Director Peter Theis advising that as part of the Parks Headquarters Building Restoration Project, the removal of three fuel storage tanks was included with the understanding that the costs for providing these remediation services were highly variable. The following quotes were received: Northern Environmental $17,450 A.E.S. $16,350 Superior Environmental $15,025 Ald. Dumke moved to approve the low quote of Superior Environmental at a cost of $15,025.00 for consulting services, to be taken from Account #100.0000.0326 and, if additional funds are needed, the balance to be paid from the Borrowed Money Account, with the Mayor and Clerk authorized to sign any necessary documents. Seconded by Ald. Patterson, motion carried. It is anticipated that $5,822 will be returned to the City from the Wisconsin Petroleum Environmental Cleanup Fund Act (PECFA). The Committee reviewed memorandum from Parks Director Peter Theis regarding HWY L off-road path as a follow-up to the -- Finance Committee - Page 3 July 20, 1994 Committee's previous recommendation of July 6th. The Parks & Recreation Board has recommended a three-phased approach to the project as follows: Phase I: Complete a 750 ft. segment between Lannon Drive and the Pick N Save entrance in the amount of $9,300 with funds presently available in the Parks Dedication budget. Phase II: Request to use Park Dedication Funds in the amount of $3,000 to complete the remaining 750 feet between the Pick N Save entrance and Parkland Drive. Phase III: Request to use Park Dedication Funds in the amount of $4,960 to complete 400 ft. segment on the north side of Highway L between Lannon Drive and the Parkland Mall entrance drive. Ald. Dumke moved to recommend approval of above phasing plan using Park Dedication Funds. Seconded by Ald. Patterson, motion carried. The Committee reviewed status of Letter of Credits for Lake Forest Original, Lake Forest Add. #l, Lake Forest Add. #2, and Plum Creek Original. Ald. Patterson moved to authorize Mayor De 0 Angelis to exercise the City's right to cash in Letter of Credits for the above developments as the banks will not offer extensions and there is work that needs to be completed. Seconded by Aid. Dumke, motion carried. Mr. Greg Boehm appeared before the Committee to dispute bills received for Erosion Control Violations in the amount of $530.00 and for engineering work done for the Anderson property (S80 W16902 Woods Rd.) for their drainage concern in the amounts of $412.50 and 213.50. The Committee determined that the bills are the responsibility of Mr. Greg Boehm. Ald. Patterson moved to approve the following Release of Funds: Lakeview Highlands North $6,999.14 Lakeview Highlands North $4,258.88 Plum Creek Addn. #1 $1,034.26 Plum Creek East $ 237.60 Kimberly Estates $276,701.40 Seconded by Ald. Dumke, motion carried. The meeting adjourned at lo:45 P.M. Respectfully submitted, /cma Ald. Patrick A. Patterson Acting Secretary ---A- l CITY OF .MUSKEGO W182 58200 Racine Avenue, Muskego, WI 53150 CITY CLERK - 679-5624 MEMORANDUM TO: Mayor and Finance Committee FROM: Jean K. Marenda, City Clerk DATE: July 20, 1994 RE: 1994 BUDGET AMENDMENTS Please review and approve the following budget amendments: Increase Surplus Applied for Capital Outlay 100.0050.0901 $46,772 Increase Capital Outlay (1993 Carry-overs) 100.9900.1001 General Government 100.9900.1002 Public Safety 100.9900.1003 Transportation Transfer From Contingency 100.8300.3212 To: 100.0500.2400 Other Attorneys 100.5900.3413 DPW/Bridges & Dams 100.2000 5200 P.D. Maint. of Bldg./Gr. * 100.7200.3212 Recreation Opr. Supplies * Transfer TO Contingency 100.8300.3212 (See transfers listed on attached, resulting in net transfer TO Contingency) 41,087 1,685 4,000 37,965 15,000 20,000 2,600 365 15,785 * Previously approved by Finance Committee (Battery Packs-PD and Tennis Wind Screens-Recr.) ._ .- ‘TOTQ c GENERAL FUND: BOARD CHECKS~ (regular) VOIDED CHECKS VOUCHER TOTALS END OF MONTH WIRE TRANSFER TOTALS: TAX CHECKS: a UTILITIES: SEWER: BOARD CHECKS (regular) VOIDED CHECKS ' END OF MONTH WIRE TRANSFER SINKING FUND COUNCIL DATE 7-‘-ah- yd AMOUNT - 39 k9b.d CK# AMOUNT WATER: BOARD CHECKS (regular) VOIDED CHECKS LG, 49La. CK# AMOUNT END OF MONTH WIRE TRANSFER 0 TOTAL UTILITY VOUCHERS: