FCM19940119CORRECTED
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD WEDNESDAY, JANUARY 19, 1994
The meeting was called to order at 7:07 P.M. by Chairman De
Angelis. Also present were Committee Members Dumke and Sanders
and those per the attached list. Committee Member Patterson
arrived at 8:45 P.M. and Alderman Misko arrived at 8:30 P.M.
Ald. Patterson moved to approve Gathering Permits for St.
Leonard Parish for their Mardi Gras on February 12, 1994, with
time restrictions of 3:00 P.M. to 12:00 A.M. and their Harvest
Fest on October 8, 1994, with time restrictions of 3:00 P.M. to
12:00 A.M.; both events are family involved events and children
will be present. Seconded by Ald. Sanders, motion carried.
Ald. Dumke moved to recommend approval of Operator's License
for Nicole Geboy (Open Pantry) subject to receipt of fees,
verification of class attendance and favorable police report.
Seconded by Ald. Sanders, motion carried.
The Committee discussed Subdivider's Agreement for Country Club
Villages/Champion Villages and noted that amendments are
pending on new language for eighty-three (83) units.
The Committee reviewed land offered for sale on Tess Corners Drive (Schulla/Lauer) which had been deferred from past Finance
Committee meetings. Ald. Dumke moved to defer to allow Utility
Superintendent Kloskowski a chance to determine if land could
be used by the Sewer & Water Utilities. Seconded by Ald.
Sanders, motion carried.
The Committee reviewed City Attorney's correspondence regarding
liquidated damages for the Public Works Garage Addition which
advised that the attorney for the contractor, F. C. Price, have
offered to agree to the City retaining $20,000. Mayor advised
that he had conferred with the Public Works and Public
Utilities Superintendents and they felt that that City should
stay with their original offer of $25,000 plus $5,000 for brick
sealing and repairs. Ald. Patterson moved to direct the City
Attorney to advise that the City is staying with their original
offer of $30,000.00 ($25,000 plus $5,000 additional for sealing
repairs) and noted that further delay will incur additional
charges to be added. Seconded by Ald. Sanders, motion carried.
Ald. Sanders moved to waive inspection fees for the City Hall
and Police Department renovations that were approved through
the 1994 Capital Budget. Seconded by Ald. Dumke, motion carried.
A memorandum from City Clerk Jean Marenda, dated January 14, 1994, was reviewed advising the Committee of certain
Finance Committee - Page 2
January 19, 1994
uncollectible accounts for monies due the City as a result of providing rescue service. Ald. Patterson moved to authorize
Clerk/Comptroller to cancel the uncollectible amount of $539.94
resulting from rescue services provided to recipients of
Medical Assistance (Title 19) and the uncollectible amount of
$7,790.90 due from rescue services provided to persons from
whom the collection agency has been unable to collect. Seconded by Ald. Dumke, motion carried.
The Committee reviewed correspondence from City Clerk Jean
Marenda, dated January 14, 1994, requesting authorization to
purchase additional floor mats, to be used in the hallways of
City Hall, at a cost of $752.28 out of the Maintenance of
Buildings and Grounds Account. It was noted that an employee
recently fell on the wet floor and broke her wrist. These
items were not specifically budgeted for and, as a result,
there may possibly be a need to request a transfer from
Contingency at the end of 1994 if all funds are depleted in
that account. Ald. Sanders moved to approve above purchases
prior to Council adoption of the minutes. Seconded by Ald.
Dumke, motion carried.
The Committee also reacted to the City Clerk's request for
additional cleaning of the Muskego Room floor due to increased
use. The request is for cleaning and refinishing three (3) additional times a year at a cost of $257.00 per time. Ald.
Patterson moved to approve expenditure. Seconded by Ald. Sanders, motion carried.
The Committee reviewed need for yearly recertification for
eligibility for the Wisconsin Medical Assistance Program
Provider Agreement (Title XIX) with the State Department of
Health and Services. Ald. Dumke moved to recommend approval.
Seconded by Ald. Sanders, motion carried.
The review of Transfer of Industrial Revenue Bond for Kottke/Marcott was removed from the agenda.
Information Systems Director Joe Sommers appeared before the
Committee~to discuss proposal for a telephone system. The proposal includes a contract with Professional Communications
Systems at a cost of $16,000.00, which includes hardware and a two (2) year parts and labor warranty. A seven year contract
with Ameritech for Ameritech Centrex Service was also requested. Ald. Dumke moved to recommend approval of
contract. Seconded by Ald. Sanders, motion carried.
Mr. Greg Boehm and Pam Boehm appeared before the Committee to discuss the following requests for Release of Funds:
Meadow Green Subdivision - Ald. Sanders moved to retain remaining balance of $lO,OO.OO in the Letter of Credit
pending completion of the following items:
Finance Committee - Page 3 January 19, 1994
The Committee reviewed Maintenance Agreement for Police
Department Typewriters with Todd Hoskins in the amount of
$160.00 (five machines). Aid. Sanders moved to recommend
approval. Seconded by Ald. Dumke, motion carried.
Ald. Patterson was not present when the Committee discussed the
maintenance agreement for the copy Machine for the Assessor's Office with COS (Central Office Systems). The Committee
deferred recommendation to get additional rates on different options.
e
Replacement of following endwalls:
Intersection of Green Street & Moonlight Lane
Intersection of Dlynn Court & Green Street
Intersection of Moonlight Lane & Lannon Drive
Cross culvert on Lannon Drive north of Woods Rd.
Completion of landscaping of the ditch on the east side
of Lannon Drive, from W171 SE192 south to Woods Road;
along with improvement of the concrete work in invert.
Payment of the following Street Signs:
6 street name signs @ $lOO.OO/ea $600.00
2 stop signs @ $50.00/ea. $100.00
2 speed limit signs @ $50.00/ea.
TOTAL: $E%
Resolve drainage concerns on adjacent property to the east
along Wood Road caused by filling of Meadow Green
Subdivision. Seconded by Ald. Dumke, motion carried.
Meadow Green West - Ald. Sanders moved to release
$20,623.50, leaving a balance of $3,800. Seconded by Ald.
Dumke, motion carried.
Meadow Green West/Addn. #l - Ald. Sanders moved to release $19,645.70, leaving a balance of $4,400. Seconded
by Ald. Dumke, motion carried.
Meadow Green West/Addn. #2 - Ald. Sanders moved to release
$5,818.27, leaving a balance of $12,496.38, plus $2,996.38
in Accounts Receivable. Seconded by Ald. Dumke, motion
carried.
Mr. Al Wil appeared before the Committee to discuss request for Release of Funds for Plum Creek Subdivision. Ald. Sanders
moved to release $17,271.68, leaving a balance of $48,283.,
contingent upon the City receiving a six (6) month extension of
the Letter of Credit. Seconded by Aid. Dumke, motion
carried.
Finance Committee - Page 4 January 19, 1994
Ald. Dumke moved to approve the maintenance agreement for the
new mail machine to be effective after the warranty period in
the amount of $410.00. Seconded by Ald. Sanders, motion carried.
Information Systems Joe Sommers discussed with the Committee the
maintenance agreement for HTE Public Safety and will come back to the Committee with clarified contract.
The meeting adjourned at 9:55 P.M.
Respectfully submitted,
/cma
Ald. David J. Sanders
Secretary
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