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FCM19930721FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, JULY 21, 1993 The meeting was called to order at 7:00 P.M. by Mayor De Angelis. Also present were Committee Members Patterson, Dumke and those per the attached list. Committee Member Sanders was absent. Ald. Dumke moved to recommend approval of a Gathering Permit for St. Paul's Lutheran Church for August 1, 1993, to be held at S66 W14325 Janesville Road. Seconded by Ald. Patterson, motion carried. Ald. Patterson moved to recommend approval of Operator's Licenses for the following applicants subject to receipt of fees, receipt of verification of schooling and favorable police reports: Todd Berka Carrie Ann Severson Cindy Beres Jane Ann Feller Lisa Ann Drinkwine Mr. Robert Phelps appeared before the Committee to ask for further reconsideration of his request to add to the premise description of his 1993-94 liquor license for Bayside Inn (578 W16355 Woods Road), "Backyard and Parking Lot for Certain Days", as well as his application for Outside Dance Permit for Bayside Inn for July 17th, 24th and 31st and August 14th, 21st, and 22nd. Ald. Patterson moved to re-deny. Seconded by Ald. Dumke, motion carried. Mr. Art Dyer appeared before the Committee to request a "Class B" Fermented Malt Beverage and Intoxicating Liquor License. Mr. Dyer does not, at the present time, have a premise. The Committee agreed to hold an available license for three months, until October 31, 1993, subject to Mr. Dyer submitting a $100.00 deposit by August lst, which will be forfeited if license is not issued. Mr. Ray Christenson and members of the Library Board appeared before the Committee to discuss library needs. Mr. Don Carter presented slides which illustrated the need for space. A projection to the year 2010 was given with numerous graphs and charts pertaining to population, circulation, user time and volumes used. Numerous ideas were discussed and it was agreed that the public be informed of the need for a new or larger library. The Committee reviewed a memorandum from Chief Johnson supporting the Crime Stoppers Organization that has been very Finance Committee - Page 2 July 21, 1993 successful in solving crimes in communities that have supported the program. Chief suggested incorporating a pamphlet explaining this program with the City tax bill when it is mailed in the Fall of 1993. This would get the information to each home and business. Treasurer Sanders has indicated that it will not be a problem but would like the Council's approval because it would take some staff time. Aid. Patterson moved to approve the pamphlet to be mailed with tax bills. Seconded by Ald. Dumke, motion carried. The Committee discussed the purchase of Freedom Square Tennis Courts which was referred by the Parks & Recreation Board for review. The tennis courts are owned by Nicholas S. Raich and Mrs. Lea Lawent, who have a lease agreement with Freedom Square Condominium Association commencing December 1, 1974 thru November 30, 2073. The Parks & Recreation Board is looking at the possibility of taking over the lease for tennis courts for the remainder of the lease period. Mayor De Angelis will confer with the City Attorney to determine feasibility of either purchase or lease and respond back with cost estimates. The Committee discussed Pension Plan along with a memorandum dated July 12, 1993, from City Clerk Jean Marenda, advising that the original contract between the City and Lincoln National called for the City to pay Lincoln on a "contractual" basis due to the amount of funds in the plan. It is now in the City's best interest to pay Lincoln based on "actual" expenses incurred in administering the plan. Our insurance agent, Ron Hart, has reviewed the proposed language to make the change and has recommended approval. Ald. Patterson moved to recommend approval of the amendment. Seconded by Ald. Dumke, motion carried. The Committee discussed recommended Parks & Recreation Board terms for the purchase of the Lutsch property for addition to Kurth Park. Ald. Patterson moved to recommend waiving the $400.00 Park Dedication Fee and agreed that if a road would ever be put in the park, that the road would be named "Lutsch" road or drive. Seconded by Ald. Dumke, motion carried. The Committee reviewed correspondence received from the City Engineers, Ruekert & Mielke, dated July 20, 1993, which was a follow-up to a meeting held July 14, 1993, wherein engineering services with the City of Muskego were discussed. Since January of 1993, someone from the engineering firm has been attending Public Works, Utilities and Plan Commission meetings without any charge to the City. The reasons for their attendance were to show that their engineering input can be of value in the City's decision making process and to familiarize themselves with the concerns of the City regarding projects and to be able to respond to those concerns in person. Ruekert & Mielke proposed Finance Committee - Page 3 July 21, 1993 a reduced hourly rate schedule to be used on an "as-needed" basis for the remainder of 1993. Some charges could be billed to individual projects in order to recover costs from the project initiator. The estimated costs per year to attend the four meetings per month would be approximately $8400 or $700/month; based on an average of 18 meeting hours per month. The Committee deferred action and referred to the Public Works, Public Utilities, and Plan Commission to review and send recommendation back to the Finance Committee for their meeting scheduled for August 4, 1993. Mayor De Angelis discussed with the Committee removal of Arenz, Molter, Macy & Riffle, S.C. from any future dealings with Plum Creek development because of possible conflict of interest as a result of recent developments with Terra Corporation and Carity Land Development Company. Ald. Patterson moved to recommend the following Release of Funds: Lakeview Highlands $84,850.00 College Square (Engineering) 417.75 Foxboro (Engineering) 6,412.35 Lake Ridge North (Engineering) 121.50 Seconded by Ald. Dumke, motion carried. The meeting adjourned at 9:45 P.M. Respectfully submitted, ca Ald. Edwin P. Dumke Acting Secretary -P- - - -