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FCM19930421FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, APRIL 21, 1993 The meeting was called to order at 7:00 P.M. by Mayor De Angelis. Also present were Committee Members Dumke and Sanders, Parks Director Peter Theis, Parks & Recreation Board President Jerry Hulbert and those per the attached list. Ald. Patterson arrived late. Aid. Dumke moved to approve Operator Licenses for the following applicants subject to submittal of fees and receipt of favorable police reports.: Scott Quigley Gregory Greil Seconded by Ald. Sanders, motion carried. The Committee approved Operator's License for Christopher Niemann subject to three month periodic review. It was noted that the License Holder from E. J. McGeary's was unable to attend meeting because of illness but will be present at the May 5, 1993 meeting to discuss recent violations. The Committee further reviewed Subdivider's Agreements for Kelly Estates (Kilps), Adams, Pufall and Gratzek (Hintz). It was noted that the Letters of Credit from Pufall and Kilps (Kelly Estate) are on file. Ald. Dumke moved to approve the four Subdivider Agreements subject to all amendments outlined in Attorney Molter's correspondence of April 19, 1993 being incorporated into the agreements. Seconded by Ald. Sanders, motion carried. The Committee determined that the issue of sidewalks be taken to the Parks & Recreation Board for their approval of expenditures to complete Willow Pond sidewalk section at the same time as the Kelly Estates (Kilps) section is constructed. It was recommended that the project be completed by the Kelly Estates contractor and reimbursement then be made out of Park Dedication Funds. The Committee reviewed Water Bugs request for placement of pier at Idle Isle Park (W182 56666 Hardtke Drive) on the southeast side of the park and placement of the ski jump to be located adjacent to Paul DeAngelis's island and in front of Idle Isle Beach during show dates. Ald. Dumke moved to recommend Council approval. Seconded by Ald. Sanders, motion carried. The Committee reviewed practice show dates for Water Bugs on Little Muskego Lake for 1993. Ald. Sanders moved to recommend Council approval. Seconded by Ald. Dumke, motion carried. Jo Ann Gillespie and Tom Murn, representing Country Wetlands Nursery, appeared before the Committee to present a revised pre-application for the use of RLF Funds. Correspondence from , ‘. 0 Finance Committee - Page 2 April 21, 1993 Philip L. Cosson, SEWRPC, dated April 21, 1993 was reviewed. The Committee deferred action and requests that the Plan Director and Mayor De Angelis contact Mr. Cosson and relay the Committee's concern for his denial which relates to disallowance of any improvement prior to project application approval. The Committee also requests clarification of Item No. 4 under RLF Standards and Policies which is part of the City of Muskego's Revolving Loan Fund (RLF) Plan. The Committee reviewed Attorney Molter's correspondence of April 13, 1993, wherein he states that nothing further has been received from Mr. Holmes concerning the delinquent personal property taxes payment proposal. The Committee requests that Attorney Molter send an additional letter inquiring as to their intent as to the proposed payment plan. The Committee clarified their intent that as soon as the first payment is received, interest will no longer accumulate, but interest continues to accumulate until the first payment is received. The Committee reviewed the following bids for the Muskego Parks Building Interior Restoration: Matt Starck & Sons $119,810.00 KS Remodelers 125,633.OO Parks Director Peter Theis and Jerry Hulbert discussed the above bids with the Committee. They indicated that there is a 10% reduction allowed and the Parks & Recreation Board has recommended deletion of items totaling $5,100 from the contract. It was noted that the balance of funds available for this project is approximately $56,000. Ald. Dumke moved to recommend approval to accept the bid of Matt Starck & Sons in the amount of $119,810 and authorize the Mayor to execute a change order for $5,100 to delete the items recommended by the Parks Board. Seconded by Ald. Sanders, motion carried. Ald. Dumke moved to recommend approval of the following transfers: $40,000 from 100.8300.3213 Contingency to 100.7300.5201 Capital Outlay Expenditure Budget, and $6,017 from 100.7300.5200 Maintenance of Buildings and Grounds to Capital Outlay Expenditure Budget, and authorize the use of $12,650 in the Capital Outlay budget for ADA improvements to Parks Buildings for this project. Seconded by Ald. Sanders, motion carried. It was determined that no alternate bids would be pursued at this time. The Committee reviewed correspondence received from Waukesha County Executive Dan Finley requesting the City of Muskego's reconsideration of participation in the Community Development Block Grant Program. Ald. Sanders moved to stay with the existing state program (WDF) Wisconsin Development Fund. Seconded by Ald. Dumke, motion carried. Ald. Dumke moved to recommend approval to add Mayor David L. De Angelis to the list of authorized persons for withdrawal or Finance Committee - Page 3 April 21, 1993 disbursements from already designated public depositories. Seconded by Ald. Sanders, motion carried. Stan Potrykus, representing the Lutsch Estate, appeared before the Committee to discuss the Parks & Recreation Board recommendation to purchase the approximate 4 l/2 acre parcel at $6,600.00 per acre for a Woods Road access to Kurth Park. Ald. Sanders moved to state that the Finance Committee is receptive to the City submitting an Offer to Purchase for $6,600.00 per acre subject to the exact acreage and conditions being agreed to by the Parks & Recreation Board noting that Park Dedication Funds will be used for the purchase of the property. Seconded by Ald. Dumke, motion carried. The Committee further discussed request from Plum Creek Development to transfer funds from their Letter of Credit to their Developer's Deposit. Plan Director Kirch has recommended that the Letter of Credit stay as is to pay for the as-builts and that the Developer pay all outstanding engineering bills as well as deposit an additional $5,000.00 in the Developer's Account for miscellaneous engineering and legal fees. Ald. Patterson moved to approve recommendation of the Plan Director. Seconded by Ald. Sanders, motion carried. Ald. Dumke moved to approve the following Release of Funds for engineering bills: Meadow Green Addn. #3 $1,154.75 Settler's Creek 342.25 Seconded by Ald. Patterson, motion carried, The Committee reviewed correspondence provided by the City Clerk in regard to maintenance agreement for the copy machine located in the Clerk's Office. Proposals were received from Konica Business Machines USA, Inc., Repro Tech, and Central Office Systems Corporation. The City's previous maintenance agreement is with COS. Ald. Sanders moved to approve maintenance agreement with COS, subject to the City Clerk contacting them to verify that they will match the low bid received from Konica. Seconded by Ald. Dumke, motion carried with Ald. Patterson abstaining. The meeting adjourned at 9:55 P.M. Sincerely, l ca Ald. David .I. Sanders Secretary - --- __- ___--- -0 --... -~.. --