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FCM19930413FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD TUESDAY, APRIL 13, 1993 The meeting was called to order at 6:15 P.M. by Chairman Salentine. Also present were Committee Members Patterson, Dumke and Sanders, Ald. Simmons, Ald. Schneider, Ald. Misko, Ald. Taube, City Clerk Marenda and those per the attached list.. Ald. Sanders moved to approve an Operator's License for the following: Brian Schneidement Mary Thompson Robert Strehlow Jayce Redmer Seconded by Ald. Patterson, motion carried. Ald. Dumke moved to approve a Class B Fermented Malt Beverage and Intoxicating Liquor License for Dars, Inc. d/b/a Williams Supper Club, David R. Bott, Agent, subject to the present owners relinquishing the license. Seconded by Ald. Patterson, motion carried. The Committee reviewed memorandum from Chief Johnson pertaining tavern violation for E. J. McGeary's Tavern and request that the license holder be invited to attend the next Finance Committee meeting. The Committee deferred action on Operator's License for Christopher J. Niemann. Action on donation of land off of Tess Corners Drive was deferred. The Committee reviewed proposed Family and Medical Leave Policy with City Clerk Marenda. Ald. Patterson moved to approve policy which complies with Federal and State requirements regarding Family & Medical Leave. Seconded by Ald. Dumke, motion carried. City Clerk Marenda discussed with the Committee correspondence with City Attorney regarding possible action against the Insurance Carrier to recover attorney fees that are associated with the Little Muskego Lake Dam matter. Ald. Patterson moved to defer until action is finalized and then make a determination if they will attempt to secure reimbursement. Seconded by Ald. Dumke, motion carried. The Committee discussed damage to guardrail on Cornell & Tess Corners Drive in the amount of $1,117.77 by an uninsured motorist. The individual has notified the City that she is willing to pay but could only pay $50.00 a month. It was noted that the Mayor's Secretary checked and has verified that this item would be covered by the State's Property Insurance Fund, Finance Committee - Page 2 April 13, 993 subject to a $250.00 deductible. Ald. Patterson moved to submit the claim to the State's Property Insurance and to collect $50.00 a month from the individual until deductible has been met. Seconded by Ald. Dumke, motion carried. There were no quotes received for lease of city-owned land - Parkland Plaza park land and the Committee recommends that the Parks & Recreation Board pursue agreement with past tenant. The Committee reviewed agreements between the City and Santi, DeBack, and Great Lakes Darts. Ald. Patterson moved to approve subject to City Attorney's final review and incorporation of all suggested amendments. This will be a special item on the April 20, 1993 Organizational Meeting Agenda. Seconded by Ald. Dumke, motion carried. The Subdivider's Agreement and Letters of Credits for the Kelly Estates, Adams, Pufall and Gratzek were removed from the agenda. The Committee reviewed status of bills for Muskego Volunteer Fire Co. Ald. Sanders moved to recommend payment of $3,492 to John Ingersoll to satisfy fill on slope encroachment on eastern boundary of his property along with an additional $13,000.00 for outstanding and anticipated bills. Seconded by Ald. Dumke, motion carried. Mr. John Henderson, Mooney,LeSage, appeared before the Committee to discuss proposed letter to be sent to Industrial Park tenants requesting their approval of waiving a setback requirement in the Rules & Regulations of the Industrial Park to allow a building setback variance that has been approved by the City of Muskego's Board of Appeals. Ald. Patterson moved to approve a letter being sent, subject to review and approval by the City Attorney. Seconded by Ald. Sanders, motion carried. The Committee reviewed request for approval of an additional $217.00 to the previously approved quote from Hiller Ford of $15,881.00 for the purchase of a new utility truck. This cost is for an oil cooler on the truck which was included in the specifications, but was inadvertently omitted by the dealer. The revised quote would be $16,098.00 which is still considerably lower than the other quote received. Ald. Sanders moved to approve. Seconded by Ald. Dumke, motion carried. The Committee reviewed request to place monies from Letter of Credit into Developer's Deposit for Plum Creek. The Committee deferred request until the April 21, 1993 meeting and requested an update from the Plan Director. The Committee reviewed request for an amendment to Offer to Purchase for Kids Kampus, Inc. in the Industrial Park to extend the closing date to May 26, 1993. Ald. Patterson moved to recommend approval. Seconded by Ald. Dumke, motion carried. Finance Committee - Page 3 April 13, 993 a The Committee reviewed request for an amendment to Offer to Purchase for Nicolas Voden in the Industrial Park to extend the date for waiving of contingencies to May I, 1993. Ald. Patterson moved to recommend approval. Seconded by Ald. Dumke, motion carried. Correspondence from the Plan Director was reviewed advising the Committee that a request for reimbursement for an Extraterritorial Certified Suvey Map CSM was received from Margaret Kaw who has since decided not to go through with the land division. Ald. Patterson moved to approve reimbursement in the amount of $30.00. Seconded by Ald. Dumke, motion carried. The Committee discussed reimbursement for Nonparticipation in Health Insurance. Ald. Sanders moved to recommend approval of reimbursement for all eligible AFSCME personnel retroactive to January 1, 1993, as follows: . Employees Eligible for Family Plan Coverage and Elect Payment in Lieu of Coverage $150/Month * . Employees Eligible for Family Plan Coverage and Elect Single Coverage $lOO/Month * . Employees Eligible for Single Plan Coverage and Elect Payment in Lieu of Coverage $ 50/Month * * Eligible Part-Time Employees May Obtain Reimbursement on a Pro-Rata Basis Seconded by Ald. Dumke, motion carried. The Committee reviewed request to release Letter of Credit for Creekside Meadows in the amount of $9,000.00. Ald. Sanders moved to release the $9,000.00. Seconded by Aid. Dumke, motion carried. Ald. Sanders moved to approve the following Release of Funds for engineering services: Plum Creek $4,428.89 Lake Forest $1,152.46 Foxboro $ 274.80 Seconded by Ald. Patterson, motion carried. Ald. Sanders moved to recommended payment of General Vouchers in the amount of $426,194.73 and Utility Vouchers in the amount of $40,712.16. Seconded by Ald. Dumke, motion carried. The meeting adjourned at 8:lO P.M. Respectfully submitted, Finance Committee - Page 4 April 13, 993 ca Ald. David J. sanders Secretary