FCM19910116CORRECTED
FINANCE COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD JANUARY 16, 1991
The meeting was called to order at 7:lO P.M. by Chairman Salentine. Also present were Committee Members Dumke and H.
Sanders and Mr. Bill Carity (Terra Development).
The Committee reviewed the following applications for Operators
Licenses:
Kathy Miller Sandra Albert
Ald. Dumke moved to approve the above licenses subject to receipt
of payment and favorable police reports. Seconded by Ald. H.
Sanders, motion carried.
The Subdivider's Agreement and Letter of Credit for Phase I of
the Lake Forest Development was reviewed with Mr. Bill Carity of
Terra Development. Ald. H. Sanders moved to recommend approval
subject to receipt of exhibit for entrance landscaping and implementation of the City Attorney's recommendations listed in
his correspondence of January 16, 1991. Seconded by Ald. Dumke,
motion carried. The Committee established date for removal of
buildings on the Schaeffer property to coincide with the
established date of May 15, 1991 for approval of multi-family
subdivider's agreement and letter of credit.
The Committee reviewed the amendments to the Work Rules that were recommended by the Department Heads, as attached. Ald. Dumke
moved to approve the Work Rules as amended.
The Committee discussed purchase of properties on Holz Drive.
Ald. H. Sanders moved to approve payment of 1990 taxes in the
amount of $154.46 for the Maurice Hole. property and $117.77 for
the Janet Faehrmann property, and the City understands that the
transfer will occur after January 1, 1991, and the properties
will be taxable for 1991. Seconded by Ald. Dumke, motion
carried.
Ald. H. Sanders moved to approve the renewal of Title 19 Provider
Agreement. Seconded by Ald. Dumke, motion carried.
The Committee reviewed the proposed procedure for expenditure of
funds, as attached. Ald. H. Sanders moved to approve the
procedure subject to the following amendments:
Finance Committee - Page 2
January 16, 1991
PROJECTS BETWEEN $5,000.00-$lO,OOO.OO
5. Quotes submitted to Finance Committee for review
and Committee approval.
6. Delete
Seconded by Ald. Dumke, motion carried.
The Committee reviewed correspondence from Parks Director Peter
Theis requesting approval to purchase a 1991 Toro Groundsmaster
mower from Reinder's Brothers of Elm Grove in the amount of
$11,500, which was approved in the 1991 Capital Budget. Ald.
Dumke moved to approve. Seconded by Ald. H. Sanders, motion
carried. Peter is intending to sell one of the 1982 Toro
Groundsmasters at the next New Berlin auction and should get more
than the $1,500 trade-in value Reinder's proposed.
The Committee reviewed correspondence from Police Chief Johnson
requesting approval to purchase and install seven (7) Mobile Data
Terminals which will be within the approved 1991 Capital Budget amount of $31,700. Ald. H. Sanders moved to approve. Seconded
by Ald. Dumke, motion carried.
Ald. Dumke moved to approve release of funds for Meadow Green
West Subdivision-Addn. f/l in the amount of $66,124.37, leaving an
amount of $30,000.00 in the Letter of Credit. Seconded by Ald.
H. Sanders, motLon carried.
Ald. H. Sanders moved to approve Service Agreement in the amount of $395.00 with Judicial Management Systems, Inc. for softwear
maintenance. Seconded by Ald. Dumke, motion carried.
The meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ald. Harold L. Sanders Secretary
ca
,’ ,
PROCEDURE - EXPENDITURE OF FUNDS
PROJECTS BETWEEN $5,000.00-$lO,OOO.OO
1. Project presented to Finance Committee to ascertain if a feasible project.
2. After Finance Committee approves of project, send notice to paper to be published once, stating that the "City is proposing to contract for the following:......"
3. Appropriate Department solicits and receives quotes.
4. If the project is a Park and/or Recreation project, quotes are submitted to the Parks & Recreation Board for their review and recommendation.
5. Quotes submitted to Finance Committee for review and recommendation.
-. 6. Resolution adopted by expenditure of funds.
the Common Council authorizing
PROJECTS OVER $lO,OOO.OO
1. Project presented to Finance Committee to ascertain if a feasible project.
2. Resolution adopted by the Common Council committing to the
implementation of the proposed project.
3. Specs written for project.
4. Notice is sent to paper advertising that the City is
accepting bids, published twice.
5. Bid opening at least seven (7) days after second publication of notice.
6. Bids submitted to Finance Committee for review and recommendation.
7. Resolution adopted by the Common Council authorizing expenditure of funds.
MCC: M-ExpFunds
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WORK RULES *Amended 12/19/90
PROCEDURE FOR CLOSING OF CITY HALL
Mayor or designee will make decision to close the City
Hall/Library building and initiate the notification
procedure as soon as situation is known. Once the building is closed, no employee may work.
Any employee scheduled to work on day of closing will
receive a minimum of four (4) hours pay whether notified
or not and whether or not employee has arrived at City
Hall ready to work and then sent home.
Any employee sent home after working a period of time due
to closing will be paid for the hours worked plus a
maximum of four (4) hours pay; but in no event shall the
pay be more than eight (8) hours.
The above policy will apply to part-time employees on a
prorata basis; example: An employee working a normal 20-
hour work week and scheduled to work on the day of closing
would be paid for two hours if closed all day or, if sent
home after working a period of time, be paid for the hours worked plus a maximum of two hours pay. In no event shall the pay be more than the scheduled work day hours.
The maintenance person who works a flexible schedule shall
work unless specifically notified by the Mayor not to
work. In such case, he would receive the same prorated
benefits as above.
CLK: WorkRules
December 26, 1990
Lt. ?.on cifford
Muskego Tolice Cepartment
Wi83 S8150 Racine Avenue
Muskego WI 53150
.
Munici;a: Ccur: Ani?ual Xainfanance.... . . . . . . . . . . . . $ 395.00
Total Due ......r...... . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 395.00
71~asa Sazd Payment To:
J,dd' ,- + ,-,il Xanagement Systems, Inc.
20; Scuth Main Street
C?eboygan, XI 49721