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FINANCE COMMITTEE Minutes - 2/25/2020 Unapproved CITY OF MUSKEGO FINANCE COMMITTEE MINUTES February 25, 2020 5:40 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:40 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Committee Members Alderpersons Kubacki, Hammel and Kapusta as well as Alderpersons Borgman, and Madden. Also present: Police Chief Rens, City Attorney Warchol, Public Works and Development Director Kroeger, Public Works Superintendent Beilfuss, Finance and Administration Director Mueller, Planner Trzebiatowski, and Deputy Clerk Blenski. PUBLIC MEETING NOTICE The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES – February 11, 2020 Alderperson Kapusta made a motion to approve. Alderperson Kubacki seconded; motion carried. LICENSE APPROVAL Recommend Approval of Operator Licenses Alderperson Kubacki moved to recommend approval of an Operator License for David Fischbach, Katie Wasiak, Alexis Yaeger, and Barbara Zydowicz. Alderperson Kapusta seconded; motion carried. Recommend Approval of a Class A Dance Hall License and "Class B" License to Sell Fermented Malt Beverages and Intoxicating Liquor for Tipsy Threesome, LLC d/b/a Irish Cottage II, S98 W12532 Loomis Court, Agent: Kimberly Mathy. Request to have upstairs, outside patio licensed until close. Alderperson Hammel made a motion to recommend approval. Alderperson Kapusta seconded; motion carried. Finance Committee Minutes 2 February 25, 2020 NEW BUSINESS Review Proposed Change to Transition Two-Part Time Positions to Full Time Alderperson Kubacki moved to approve the proposal. Alderperson Kapusta seconded. Mayor Chiaverotti stated an individual was recently hired to process utility billing following the retirement of the Administrative Assistant at the Public Works and Utility Department. It was determined that the employee would work in the Finance and Administration Department because of the financial duties of the position. There is still a need for an employee to be stationed at the DPW building. It is proposed that a 20-hour Administrative Assistant position and a 30-hour Account Clerk position transition to full-time status for the purpose of filling the additional administrative needs within the Public Works and Utility Departments. Each employee would work 20 hours at the DPW building while continuing their existing job duties at City Hall for the remaining 20 hours. Superintendent Beilfuss stated he has been performing the administrative duties since the employee’s retirement. Alderperson Hammel acknowledged the need; however, he opposes making staff changes before the new Mayor takes office. Director Mueller and Director Kroeger provided additional input. Motion to approve the proposal carried. Recommend Six-Month Extension of M & N Shooting Enterprize, LLC (dba) Boxhorns and City of Muskego Lease Agreement for Boxhorn Pole Barn Area Alderperson Kubacki moved to recommend approval. Alderperson Hammel seconded. Attorney Warchol stated that Boxhorns requested additional time to build its own structure. Director Kroeger confirmed that they are making progress. Motion carried. Recommend Letter of Credit Reduction for Muskego Lakes Estates Alderperson Kubacki moved to recommend approval of a $299,948.95 reduction. Alderperson Hammel seconded; motion carried. Police Replacement Vehicle Alderperson Hammel moved to recommend approval. Alderperson Kubacki seconded. Police Chief Rens appeared before the Committee to request approval to purchase a Ford Explorer to replace the vehicle that was totaled in a recent accident. He stated the squad damaged in the accident (Squad #12) was due to be replaced in 2021. The Police Department will not need to budget for an additional vehicle in 2021 if the replacement vehicle is approved. Motion to recommend authorization to replace the Police Department vehicle at a cost of $26,100.00 carried. VOUCHER APPROVAL Utility Vouchers Alderperson Kubacki made a motion to recommend approval of Utility Vouchers in the amount of $145,437.80. Alderperson Kapusta seconded; motion carried. Finance Committee Minutes 3 February 25, 2020 Tax Vouchers Alderperson Kubacki made a motion to recommend approval of Tax Vouchers in the amount of $28,252.76. Alderperson Hammel seconded; motion carried. General Fund Vouchers Alderperson Kubacki made a motion to recommend approval of General Fund Vouchers in the amount of $253,712.14. Alderperson Kapusta seconded; motion carried. Wire Transfers for Payroll/Invoice Transmittals Alderperson Kubacki made a motion to recommend approval of Wire Transfers for Payroll/Invoice Transmittals in the amount of $210,680.80. Alderperson Hammel seconded; motion carried. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Alderperson Hammel made a motion to adjourn at 6:00 p.m. Alderperson Kapusta seconded; motion carried. Minutes taken and transcribed by Deputy Clerk Jill Blenski.