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FINANCE COMMITTEE Minutes - 4/9/2019 Unapproved CITY OF MUSKEGO FINANCE COMMITTEE MINUTES April 9, 2019 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Committee Members Alderpersons Wolfe, Kubacki and Madden as well as Alderpersons Hammel, Borgman, Kapusta and Engelhardt. Also present: City Attorney Warchol, Public Works and Development Director Kroeger, Public Works Superintendent Beilfuss, Planner Trzebiatowski and Deputy Clerk Blenski. PUBLIC MEETING NOTICE The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES – March 26, 2019 Alderperson Madden made a motion to approve. Alderperson Kubacki seconded; motion carried. LICENSE APPROVALS Recommend Approval of Operator Licenses Alderperson Kubacki made a motion to recommend approval of an Operator License for Desiree Bowen. Alderperson Madden seconded; motion carried. NEW BUSINESS Approval of Additional Reimbursement in the Amount of $2,771.70 to Muskego ALF, LLC for Watermain Upgrade Alderperson Madden moved to recommend approval. Alderperson Kubacki seconded; motion carried. Recommend Approval of Agreement between the City of Muskego and Component Brewing Company, LLC to Operate a Beer Garden Alderperson Kubacki moved to recommend approval. Alderperson Madden seconded; motion carried. Recommend Award of Bid - 2019 Road Program The following bids were received: Bidder Total Base Bid Payne & Dolan Inc. $ 937,360.00 Wolf Paving $1,063,595.41 Stark Pavement Corp. $ 995,684.50 Finance Committee Minutes 2 April 9, 2019 Alderperson Madden move to recommend that the bid be awarded to Payne & Dolan Inc. for a total of $937,360.00. Alderperson Wolfe seconded; motion carried. Recommend Award of Bid for Baylane Watermain Project The following bids were received: Bidder Total Base Bid Willkomm Excavating & Grading $316,490.00 American Sewer Services, Inc $331,830.00 Mid City Corporation $364,864.00 Globe contractors, Inc $390,700.00 D.F. Tomasini Contractors, Inc. $453,833.00 Alderperson Wolfe moved to recommend that the bid be awarded to Willkomm Excavating & Grading for a total of $316,490.00. Alderperson Madden seconded; motion carried. Recommend Award of Bid for Parks, Boulevards, Terraces, and Facility Landscaping and Maintenance and Athletic Field Renovation and Game Day Preparation The following bids were received: Item Happy Mower KEI SEBERT Service 1: Lawn Mowing and Weed $ 77,000.00 $248,138.00 $196,000.00 Eradication Service 2: Medians and Boulevards $ 97,000.00 $308,448.00 $170,000.00 Service 3: Game Day Preparation* $165/per Game $200/per Game $180/per Game Service 4: Field Renovation $ 28,760.00 $ 65,098.00 $ 61,130.00 Service 4: Field Renovation $ 2,200.00 $ 6,670.00 $ 5,480.00 Alternate 2 (Kurth Park)** Director Kroeger presented the following timeline: In 2017, the City and all leagues were notified that Beilfuss Corporation would no longer provide field prep services. The City proceeded to find a new field service provider by publicly bidding the project. All league coordinators were notified. However no bids were received. Staff proposed hiring seasonal employees to perform game day field prep for 2018, which was approved. The plan for going forward in 2019 was to include the game day field prep with the bid for landscaping, weed eradication and maintenance. The sports organizations are upset about the increased cost for game day prep. They were expecting the cost per prep to be between $110.00 and $130.00. Director Kroeger stated that the City has to either accept or reject the bids. An item that was included in the bid cannot be removed. If the bids are rejected, the process has to start all over. His concern is that timing is an issue. Mowing must be done and the fields prepared for upcoming games. In addition, the submitted bid amounts are now public knowledge and the contractors that do this type of work are already committed for the season. He further noted that the cost for field prep is passed on to the organization that requests it. Director Kroeger stated the City does not have staff to take on the field prep work. Superintendent Beilfuss stated the City just broke even financially in 2018. Alderperson Kubacki expressed concern about rejecting the bids at this point in time. Mayor Chiaverotti stated that some adjustments can be made to lower the overall cost. Alderperson Kubacki moved to recommend acceptance of the bids submitted by Happy Mower. Alderperson Madden seconded; motion carried. Finance Committee Minutes 3 April 9, 2019 VOUCHER APPROVAL Utility Vouchers Alderperson Wolfe made a motion to recommend approval of Utility Vouchers in the amount of $101,343.78. Alderperson Kubacki seconded; motion carried. General Fund Vouchers Alderperson Wolfe made a motion to recommend approval of General Fund Vouchers in the amount of $231,701.00. Alderperson Madden seconded; motion carried. Wire Transfers for Payroll/Invoice Transmittals Alderperson Wolfe made a motion to recommend approval of Wire Transfers for Payroll/Invoice Transmittals in the amount of $328,893.76. Alderperson Kubacki seconded; motion carried. ADJOURNMENT Alderperson Wolfe made a motion to adjourn at 6:10 p.m. Alderperson Madden seconded; motion carried. Minutes transcribed by Kim Chavie, Assistant Deputy Clerk.