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FINANCE COMMITTEE Minutes - 8/23/2016 Approved CITY OF MUSKEGO FINANCE COMMITTEE MINUTES August 23, 2016 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Committee Members Aldermen Wolfe, Engelhardt and Madden. Also present: Aldermen Borgman, Kubacki and Kapusta (arrived at 5:38 p.m.) as well as City Attorney Warchol, Community Development Director Muenkel, Director of Finance and Administration Mueller and Deputy Clerk Blenski. PUBLIC MEETING NOTICE The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES - July 26, 2016 Alderman Engelhardt made a motion to approve. Alderman Wolfe seconded; motion carried. LICENSE APPROVALS Recommend Approval of Operator Licenses Alderman Madden made a motion to recommend approval of Operator Licenses for Ashley Bartowiak, Jennifer Bohme, Robert Bruss, Scott Byrnes, Richard Curley, Tatjana Dacic, Phillip Kloss, Kristin Ksobiech, Julie Reichert, Jodi Ristow, Patti Schultz, Ericka Shulta, Kathryn Sier, Michael Tersen and Alma Zavala. Alderman Wolfe seconded; motion carried. Recommend Approval of Outside Dance Permit - Marx Pioneer Inn, W180 S7808 Pioneer Drive, October 8, 2016 - Music from 4:00 pm to 11:00 pm Alderman Madden made a motion to recommend approval. Alderman Wolfe seconded; motion carried. Recommend Amendment to Licensed Premise to Include Parking Lot - The Suburban Bourbon, S76 W17745 Janesville Road, August 24, 2016 - 2:00 pm to 9:00 pm Alderman Wolfe made a motion to recommend approval of the temporary amendment. Alderman Engelhardt seconded; motion carried. Finance Committee Minutes 2 August 23, 2016 Recommend Approval of Temporary License to Sell Fermented Malt Beverages - Muskego Corvette Club - August 27, 2016 Alderman Madden made a motion to recommend approval. Alderman Wolfe seconded; motion carried. 2015 AUDIT PRESENTATION Ms. Vicki Hellenbrand of Baker Tilly Virchow Krause was present to review the highlights of the City's 2015 financial statements and audit. She reviewed the “City of Muskego Report to the Mayor and Common Council" noting the municipality's financial condition is very favorable. Ms. Hellenbrand complimented Director Mueller and staff for the excellent job they do, and the cooperation her firm receives to perform the audit. She also acknowledged the decisions made by the Common Council, which have contributed to the City's positive financial position. Mayor Chiaverotti thanked Ms. Hellenbrand for presenting the information. She also recognized Director Mueller's efforts and attention to detail. NEW BUSINESS Recommend Approval to Apply for the 2016 Emerald Ash Borer (EAB) Mitigation Grant Alderman Madden made a motion to recommend approval. Alderman Wolfe seconded; motion carried. Recommendation Regarding Eligibility for Exemption from the County Library Tax Levy for 2017 Alderman Engelhardt made a motion to recommend approval. Alderman Wolfe seconded. Recommend Approval of Edgewater Heights and Edgewater Heights Addition #1 Subdivider's Agreement Alderman Madden made a motion to recommend approval. Alderman Wolfe seconded; motion carried. Update Per City Attorney Employment Agreement Mayor Chiaverotti stated in accordance with the agreement, an update is to be provided after six months. Everything is going very well. The agreement provides a $2,000 pay increase. VOUCHER APPROVAL Utility Vouchers Alderman Wolfe made a motion to recommend approval of Utility Vouchers in the amount of $31,195.69. Alderman Engelhardt seconded; motion carried. Tax Vouchers Alderman Wolfe made a motion to recommend approval of Tax Vouchers in the amount of $12,701. Alderman Madden seconded; motion carried. General Fund Vouchers Finance Committee Minutes 3 August 23, 2016 Alderman Wolfe made a motion to recommend approval of General Fund Vouchers in the amount of $158,136. Alderman Engelhardt seconded; motion carried. Wire Transfers for Payroll/Invoice Transmittals Alderman Wolfe made a motion to recommend approval of Wire Transfers for Payroll/Invoice Transmittals in the amount of $321,336.46. Alderman Madden seconded; motion carried. FINANCE DIRECTOR’S REPORT Finance & Administration Department Quarterly Report Director Mueller reported that the August election went well. The overall turnout was 30.5%. The second quarter general fund operating results reflect a "leveling off" of the savings recognized from the consolidation of the Parks Department with DPW, reorganization of the Recreation Department and contracted Assessor services. ADJOURNMENT Alderman Wolfe made a motion to adjourn at 5:57 p.m. Alderman Madden seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy Clerk.