FINANCE COMMITTEE Minutes - 9/24/2013
Approved
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES
September 24, 2013
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Chiaverotti called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Those Present recited the Pledge of Allegiance.
ROLL CALL
Present: Committee Members Soltysiak, Glazier and Kubacki. Also present: Ald. Hammel
and Madden, Director of Finance and Administration Mueller and Deputy Clerk Blenski.
PUBLIC MEETING NOTICE
Ms. Blenski stated that the meeting was properly noticed.
APPROVAL OF MINUTES - September 10, 2013
Ald. Glazier made a motion to approve the September 10, 2013 minutes. Ald. Kubacki
seconded.
Motion Passed 3 in favor.
LICENSE APPROVALS
Recommend Approval of Temporary License to Sell Wine - St. Leonard Congregation -
November 1, 2013
Ald. Kubacki made a motion to recommend approval of a Temporary "Class B"
License to Sell Wine for St. Leonard Congregation on November 1, 2013, Ald.
Soltysiak seconded.
Motion Passed 3 in favor.
Recommend Approval of Operator Licenses
Ald. Soltysiak made a motion to recommend approval of Operator Licenses for
Colleen Gartzke, Nancy Kerns (Temporary for 11/1), Luke Kreuzer, Pamela Pulver,
Matthew Shearer, Katherine Zeidler subject to the licensing requirements being
completed prior to issuance. Ald. Glazier seconded.
Motion Passed 3 in favor.
2012 AUDIT PRESENTATION
Ms. Vicki Hellenbrand of Baker Tilly Virchow Krause was present to review the highlights of the
City’s 2012 financial statements. She noted some of the key points in the audit management
letter. She acknowledged the time and effort Ms. Mueller devoted to learn how to prepare the
City’s financial statements. Ms. Hellenbrand commended the City for recognizing its liability
regarding compensated absences and planning for it. She noted that total expenditures in
2012 were lower than in 2008.
Regarding the Water Utility, Ms. Hellenbrand does recommend that the City apply to the PSC
for a simplified rate case in 2014.
Ms. Hellenbrand does not recommend the use of fund balance this year to compensate for the
lower assessed property values as a result of the revaluaton that was done. A copy of the
presentation handout is available in the Department of Finance & Administration. Mayor
Chiaverotti thanked Ms. Hellenbrand for her attendance.
NEW BUSINESS
Recommend the Mayor be Authorized to Approve Year-End Vouchers
Ald. Glazier made a motion to authorize the Mayor to approve year end vouchers with
insertion of meeting date of December 24, 2013 in the Council resolution. Ald.
Kubacki seconded.
Motion Passed 3 in favor.
VOUCHER APPROVAL
Utility Vouchers
Ald. Soltysiak made a motion to approve Utility Vouchers in the amount of
$62,088.92. Ald. Kubacki seconded.
Motion Passed 3 in favor.
Tax Vouchers
Ald. Soltysiak made a motion to approve Tax Vouchers in the amount of $1,190.66.
Ald. Glazier seconded.
Motion Passed 3 in favor.
General Fund Vouchers
Ald. Soltysiak made a motion to approve General Fund Vouchers in the amount of
$1,076,245.95. Ald. Kubacki seconded.
Motion Passed 3 in favor.
Wire Transfers for Debt Service
Ald. Soltysiak made a motion to approve Wire Transfers for Debt Service in the
amount of $166,493.75. Ald. Glazier seconded.
Motion Passed 3 in favor.
Wire Transfers for Payroll Transmittals
Ald. Soltysiak made a motion to approve Wire Transfers for Payroll Transmittals in
the amount of $274,799.87. Ald. Kubacki seconded.
Motion Passed 3 in favor.
FINANCE DIRECTOR’S REPORT
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
None.
ADJOURNMENT
Ald. Soltysiak made a motion to adjourn the meeting at 5:57 p.m. Ald. Kubacki
seconded.
Motion Passed 3 in favor.