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FINANCE COMMITTEE Minutes - 8/13/2013 Approved CITY OF MUSKEGO FINANCE COMMITTEE MINUTES August 13, 2013 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Committee Members Soltysiak, Glazier and Kubacki. Also present: Ald. Hammel, Police Chief Moser, Conservation Coordinator Zagar, Director of Finance and Administration Mueller, and Deputy Clerk Blenski. Ald. Wolfe, Madden and Borgman arrived during the meeting. PUBLIC MEETING NOTICE Ms. Blenski stated that the meeting was properly noticed in accordance with the Open Meeting Laws. APPROVAL OF MINUTES - July 23, 2013 Ald. Kubacki made a motion to approve the July 23, 2013 minutes. Ald. Glazier seconded. Motion Passed 3 in favor. LICENSE APPROVALS Recommend Approval of Operators' Licenses Ald. Soltysiak made a motion to approve Operators' Licenses for Patricia Alvarez, Enester Amerson, Ashley Bushberger, Kaylie Daniels, Kelsey Decker, William Doyle, Kristi Gorski, Tyler Hines, Joel Ivalis, Sarah Kastern, Deanna Morgan, Carrie Nikkila, Emily Ragoschke, Tammy Schmidt, Brianna Siemers and John Snead subject to the licensing requirements being completed prior to issuance. Ald. Kubacki seconded. Motion Passed 3 in favor. Approval of Taxicab License - Muskego Senior Taxi Ald. Soltysiak made a motion to approve the renewal of the Taxicab License for the Muskego Senior Taxi Service. Ald. Kubacki seconded. Motion Passed 3 in favor. Approval of Taxi Drivers for Muskego Senior Taxi for Daniel Barry, Rebecca Dublinski, Michael Gorski, Patti Greenlees, Alicia Hasselberger, Ernest Hunt, Diane Johnson, Nancy Kangas, Michael Manthy, Maryellen Pachowitz, Steven Pachowitz, Judie Paryl, Clair Schulz, Daniel Steele and Janis Theel. Ald. Soltysiak made a motion to approve Taxi Drivers for Muskego Senior Taxi for Daniel Barry, Rebecca Dublinski, Michael Gorski, Patti Greenlees, Alicia Hasselberger, Ernest Hunt, Diane Johnson, Nancy Kangas, Michael Manthy, Maryellen Pachowitz, Steven Pachowitz, Judie Paryl, Clair Schulz, Daniel Steele and Janis Theel., Ald. Glazier seconded. Motion Passed 3 in favor. Recommend Approval of Temporary License to Sell Wine and Fermented Malt Berverages for Commonground Ministry - Refashion for Life Event - 9/11/2013 S63 W13131 Janesville Road (Callen Construction) Common Ground Ministry will hold the annual “Refashion for Life” event at Callen Construction, S63 W13131 Janesville Road. Ald. Glazier made a motion to approve a Temporary License to Sell Wine and Fermented Malt Beverages for Commonground Ministry for September 11, 2013. Ald. Kubacki seconded. Motion Passed 3 in favor. NEW BUSINESS Request by the Task Force for Start Up Money for the 50th Anniversary The Chairperson for the Mayor’s Task Force, Tracy De Angelis, was present. The Task Force is requesting some seed money to kick off events to mark the City’s 50th anniversary. The Task Force is requesting a total of $3,600 for various items. The majority of the money will be used to purchase ten Adirondack chairs that will be painted and sold via a silent auction. The Task Force will ask local businesses to sponsor the cost of the chairs. Proceeds from the auction will be used to reimburse the City. After some discussion it was determined that some of the items would be eliminated (Chinese Lanterns) and others could be purchased at a lower cost or donated. The Mayor thanked Ms. De Angelis. Ald. Kubacki made a motion to give the Task Force $3,000. Ald. Glazier seconded. Motion Passed 3 in favor. Recommendation Regarding Articles 4.1 and 10 of the Proposed Employee Handbook Section 4.1 deals with salary administration including performance evaluations. The Mayor stated the handbook calls for salary schedules to be reviewed periodically, not to exceed five years. Ms. Mueller distributed a Guide for Non-represented Employee Performance Evaluation. Ald. Kubacki would like the starting point of the “Merit Reward” categories to be 0%. The cap is still in place. There may be times during financial hardships that the City cannot give a merit reward even if the employee has performed well. Ms. Mueller noted that the percentages provide a mechanism for non-represented employees to move through their salary ranges. Ald. Kubacki made a motion to amend the starting point for the merit reward categories to 0%. Ald. Soltysiak seconded. Ald. Glazier made a motion to recommend approval of the proposed Article 4.1, as amended, and Article 10. Ald. Kubacki seconded. Motion Passed 3 in favor. The Mayor also noted that the merit days have been removed from the plan. It is anticipated that the entire handbook will be on the August 27 Common Council Agenda. Motion Passed 3 in favor. Recommendation Regarding Proposed Changes to Chapter 13, Section 13.01 (3) 3. (Dog Fancier Permit) The Mayor stated an ordinance is proposed to remove notification of adjacent property owners when an application is submitted for a Dog Fancier Permit. The Humane Animal Welfare Society (HAWS) has agreed to perform annual inspections when the permit is to be renewed. Ald. Soltysiak believes the HAWS inspection could be viewed as intrusive. Ald. Kubacki made a motion to recommend approval. Ald. Glazier seconded. Motion Passed 2 in favor 1 opposed. Ald. Soltysiak voted no. Recommendation Regarding Changing the Polling Places for District 1 and District 5 Ms. Mueller stated that she proposes to relocate the polling place for District 1 from the Tess Corners Fire Station to St. Paul’s Lutheran Church and the polling place for District 5 from Mill Valley School to the Fox River Christian Church. The changes are proposed because of safety concerns, building capacity and parking limitations at both locations. The only cost associated with the proposed changes would be for notification of the affected voters. The Mayor expressed her support for the proposal. Ald. Glazier made a motion to recommend approval. Ald. Soltysiak seconded. Motion Passed 3 in favor. Recommendation Regarding Award of Bid - Racine Avenue Recreation Trail The following bids were received: Musson Brothers $526,874.40 Western Contractors $583,243.20 Mayor Chiaverotti stated that the cost for the project has far exceeded the original budget as a result of some unforeseen issues. Ald. Kubacki prefers the project be reviewed with the 2014 budget. Ald. Soltysiak noted that the cost will not decrease and the funding source will be the same. Ald. Soltysiak made a motion to defer. Ald. Glazier seconded. Motion Passed 3 in favor. Recommendation Regarding the Contribution of Funds Toward the Purchase of a Parcel of Land in the Big Muskego Lake State Wildlife Area Tom Zagar and Jim Jackley of the DNR were present. Mr. Zagar stated the DNR is negotiating with a property owner to acquire a parcel of land within the Big Muskego Lake State Wildlife Area. The DNR is asking the City to provide some level of financial participation. Mr. Jackley stated the parcel would connect existing lands in the wildlife area to the north and south of it. Mayor Chiaverotti stated the DNR is looking for a significant contribution from the City. She recommends the City contribute $50,000. Mr. Zagar stated the DNR has limited resources and potential projects are competitive. A potential land acquisition is looked upon more favorably when a municipality endorses it financially. Conservation funds would be utilized. Ms. Mueller clarified that additional landfill money may have to be transferred into the fund. The Mayor noted that the Lake District could be asked to contribute funds as well. Several Committee members would like to see the Big Muskego Lake District split the $50,000 with the City and contribute $25,000. Ald. Glazier made a motion to recommend that the City contribute $25,000 toward the land acquisition. Ald. Soltysiak seconded. Motion Passed 3 in favor. Recommendation to Proceed with Implementation of Canine Unit for the Muskego Police Department Chief Moser is proposing implementation of a canine unit, which would assist with drug enforcement. The largest expense for the program is the vehicle. The total expense for the program is approximately $51,000. The program costs could be paid for through fundraising efforts. The Chief has already received some commitment from the community. The Public Safety Committee recommended that implementation of the program move forward. Ald. Soltysiak suggested using one of the Tahoes (scheduled to be put in rotation) for the canine unit. The fundraising can continue to replace that vehicle in 2014. Ald. Glazier prefers the program be budgeted in 2014. Ald. Soltysiak made a motion to recommend approval to implement a canine unit. Ald. Kubacki seconded. Motion Passed 3 in favor. Recommendation Regarding Providing Muskego Police Department Security for Special Events at Muskego High School Chief Moser stated the Muskego High School has requested the presence of uniformed officers at predetermined special events. The approximate cost would be $9,746.10. It was suggested that the school district pay 43.2% of the cost, which is what they currently pay for the liaison officers. The Chief has a commitment that the officers would work the events for straight time. Funding would come from the Police Department overtime budget. Ald. Glazier stated the Public Safety Committee recommended moving forward with the proposal so it could be in effect with the new school year. Ald. Soltysiak made a motion to recommend approval. Ald. Glazier seconded. Motion Passed 3 in favor. VOUCHER APPROVAL Utility Vouchers (Water) Ald. Soltysiak made a motion to approve Utility Vouchers (Water) in the amount of $16,633.11. Ald. Kubacki seconded. Motion Passed 3 in favor. Utility Vouchers (Sewer) Ald. Soltysiak made a motion to approve Utility Vouchers (Sewer) in the amount of $47,031.33. Ald. Glazier seconded. Motion Passed 3 in favor. The total Utility Vouchers is $63,664.44. Tax Fund Vouchers Ald. Soltysiak made a motion to approve Tax Fund Vouchers in the amount of $1,795.09. Ald. Kubacki seconded. Motion Passed 3 in favor. General Fund Vouchers Ald. Soltysiak made a motion to approve General Fund Vouchers in the amount of $364,827.29. Ald. Glazier seconded. Motion Passed 3 in favor. Wire Transfers Ald. Soltysiak made a motion to approve Wire Transfers for Payroll Transmittals in the amount of $356,328.66. Ald. Kubacki seconded. Motion Passed 3 in favor. FINANCE DIRECTOR’S REPORT The Mayor acknowledged the second quarter information provided by the Director of Finance and Administration. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Kubacki made a motion to adjourn the meeting at 7:03 p.m. Ald. Glazier seconded. Motion Passed 3 in favor.