FINANCE COMMITTEE Minutes - 8/13/2013
Approved
CITY OF MUSKEGO
FINANCE COMMITTEE MINUTES
August 13, 2013
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Chiaverotti called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Committee Members Soltysiak, Glazier and Kubacki. Also present: Ald. Hammel, Police Chief
Moser, Conservation Coordinator Zagar, Director of Finance and Administration Mueller, and
Deputy Clerk Blenski. Ald. Wolfe, Madden and Borgman arrived during the meeting.
PUBLIC MEETING NOTICE
Ms. Blenski stated that the meeting was properly noticed in accordance with the Open Meeting
Laws.
APPROVAL OF MINUTES - July 23, 2013
Ald. Kubacki made a motion to approve the July 23, 2013 minutes. Ald. Glazier
seconded.
Motion Passed 3 in favor.
LICENSE APPROVALS
Recommend Approval of Operators' Licenses
Ald. Soltysiak made a motion to approve Operators' Licenses for Patricia Alvarez,
Enester Amerson, Ashley Bushberger, Kaylie Daniels, Kelsey Decker, William Doyle,
Kristi Gorski, Tyler Hines, Joel Ivalis, Sarah Kastern, Deanna Morgan, Carrie Nikkila,
Emily Ragoschke, Tammy Schmidt, Brianna Siemers and John Snead subject to the
licensing requirements being completed prior to issuance. Ald. Kubacki seconded.
Motion Passed 3 in favor.
Approval of Taxicab License - Muskego Senior Taxi
Ald. Soltysiak made a motion to approve the renewal of the Taxicab License for the
Muskego Senior Taxi Service. Ald. Kubacki seconded.
Motion Passed 3 in favor.
Approval of Taxi Drivers for Muskego Senior Taxi for Daniel Barry, Rebecca Dublinski, Michael
Gorski, Patti Greenlees, Alicia Hasselberger, Ernest Hunt, Diane Johnson, Nancy Kangas,
Michael Manthy, Maryellen Pachowitz, Steven Pachowitz, Judie Paryl, Clair Schulz, Daniel
Steele and Janis Theel.
Ald. Soltysiak made a motion to approve Taxi Drivers for Muskego Senior Taxi for
Daniel Barry, Rebecca Dublinski, Michael Gorski, Patti Greenlees, Alicia
Hasselberger, Ernest Hunt, Diane Johnson, Nancy Kangas, Michael Manthy,
Maryellen Pachowitz, Steven Pachowitz, Judie Paryl, Clair Schulz, Daniel Steele and
Janis Theel., Ald. Glazier seconded.
Motion Passed 3 in favor.
Recommend Approval of Temporary License to Sell Wine and Fermented Malt Berverages for
Commonground Ministry - Refashion for Life Event - 9/11/2013 S63 W13131 Janesville Road
(Callen Construction)
Common Ground Ministry will hold the annual “Refashion for Life” event at Callen
Construction, S63 W13131 Janesville Road.
Ald. Glazier made a motion to approve a Temporary License to Sell Wine and
Fermented Malt Beverages for Commonground Ministry for September 11, 2013. Ald.
Kubacki seconded.
Motion Passed 3 in favor.
NEW BUSINESS
Request by the Task Force for Start Up Money for the 50th Anniversary
The Chairperson for the Mayor’s Task Force, Tracy De Angelis, was present. The Task Force
is requesting some seed money to kick off events to mark the City’s 50th anniversary. The
Task Force is requesting a total of $3,600 for various items. The majority of the money will be
used to purchase ten Adirondack chairs that will be painted and sold via a silent auction. The
Task Force will ask local businesses to sponsor the cost of the chairs. Proceeds from the
auction will be used to reimburse the City. After some discussion it was determined that some
of the items would be eliminated (Chinese Lanterns) and others could be purchased at a lower
cost or donated. The Mayor thanked Ms. De Angelis.
Ald. Kubacki made a motion to give the Task Force $3,000. Ald. Glazier seconded.
Motion Passed 3 in favor.
Recommendation Regarding Articles 4.1 and 10 of the Proposed Employee Handbook
Section 4.1 deals with salary administration including performance evaluations. The Mayor
stated the handbook calls for salary schedules to be reviewed periodically, not to exceed five
years. Ms. Mueller distributed a Guide for Non-represented Employee Performance
Evaluation. Ald. Kubacki would like the starting point of the “Merit Reward” categories to be
0%. The cap is still in place. There may be times during financial hardships that the City
cannot give a merit reward even if the employee has performed well. Ms. Mueller noted that
the percentages provide a mechanism for non-represented employees to move through their
salary ranges.
Ald. Kubacki made a motion to amend the starting point for the merit reward
categories to 0%. Ald. Soltysiak seconded.
Ald. Glazier made a motion to recommend approval of the proposed Article 4.1, as
amended, and Article 10. Ald. Kubacki seconded.
Motion Passed 3 in favor.
The Mayor also noted that the merit days have been removed from the plan. It is anticipated
that the entire handbook will be on the August 27 Common Council Agenda.
Motion Passed 3 in favor.
Recommendation Regarding Proposed Changes to Chapter 13, Section 13.01 (3) 3. (Dog
Fancier Permit)
The Mayor stated an ordinance is proposed to remove notification of adjacent property owners
when an application is submitted for a Dog Fancier Permit. The Humane Animal Welfare
Society (HAWS) has agreed to perform annual inspections when the permit is to be renewed.
Ald. Soltysiak believes the HAWS inspection could be viewed as intrusive.
Ald. Kubacki made a motion to recommend approval. Ald. Glazier seconded.
Motion Passed 2 in favor 1 opposed.
Ald. Soltysiak voted no.
Recommendation Regarding Changing the Polling Places for District 1 and District 5
Ms. Mueller stated that she proposes to relocate the polling place for District 1 from the Tess
Corners Fire Station to St. Paul’s Lutheran Church and the polling place for District 5 from Mill
Valley School to the Fox River Christian Church. The changes are proposed because of
safety concerns, building capacity and parking limitations at both locations. The only cost
associated with the proposed changes would be for notification of the affected voters. The
Mayor expressed her support for the proposal.
Ald. Glazier made a motion to recommend approval. Ald. Soltysiak seconded.
Motion Passed 3 in favor.
Recommendation Regarding Award of Bid - Racine Avenue Recreation Trail
The following bids were received:
Musson Brothers $526,874.40
Western Contractors $583,243.20
Mayor Chiaverotti stated that the cost for the project has far exceeded the original budget as a
result of some unforeseen issues. Ald. Kubacki prefers the project be reviewed with the 2014
budget. Ald. Soltysiak noted that the cost will not decrease and the funding source will be the
same.
Ald. Soltysiak made a motion to defer. Ald. Glazier seconded.
Motion Passed 3 in favor.
Recommendation Regarding the Contribution of Funds Toward the Purchase of a Parcel of
Land in the Big Muskego Lake State Wildlife Area
Tom Zagar and Jim Jackley of the DNR were present. Mr. Zagar stated the DNR is
negotiating with a property owner to acquire a parcel of land within the Big Muskego Lake
State Wildlife Area. The DNR is asking the City to provide some level of financial participation.
Mr. Jackley stated the parcel would connect existing lands in the wildlife area to the north and
south of it. Mayor Chiaverotti stated the DNR is looking for a significant contribution from the
City. She recommends the City contribute $50,000. Mr. Zagar stated the DNR has limited
resources and potential projects are competitive. A potential land acquisition is looked upon
more favorably when a municipality endorses it financially. Conservation funds would be
utilized. Ms. Mueller clarified that additional landfill money may have to be transferred into the
fund. The Mayor noted that the Lake District could be asked to contribute funds as well.
Several Committee members would like to see the Big Muskego Lake District split the $50,000
with the City and contribute $25,000.
Ald. Glazier made a motion to recommend that the City contribute $25,000 toward the
land acquisition. Ald. Soltysiak seconded.
Motion Passed 3 in favor.
Recommendation to Proceed with Implementation of Canine Unit for the Muskego Police
Department
Chief Moser is proposing implementation of a canine unit, which would assist with drug
enforcement. The largest expense for the program is the vehicle. The total expense for the
program is approximately $51,000. The program costs could be paid for through fundraising
efforts. The Chief has already received some commitment from the community. The Public
Safety Committee recommended that implementation of the program move forward. Ald.
Soltysiak suggested using one of the Tahoes (scheduled to be put in rotation) for the canine
unit. The fundraising can continue to replace that vehicle in 2014. Ald. Glazier prefers the
program be budgeted in 2014.
Ald. Soltysiak made a motion to recommend approval to implement a canine unit.
Ald. Kubacki seconded.
Motion Passed 3 in favor.
Recommendation Regarding Providing Muskego Police Department Security for Special
Events at Muskego High School
Chief Moser stated the Muskego High School has requested the presence of uniformed
officers at predetermined special events. The approximate cost would be $9,746.10. It was
suggested that the school district pay 43.2% of the cost, which is what they currently pay for
the liaison officers. The Chief has a commitment that the officers would work the events for
straight time. Funding would come from the Police Department overtime budget. Ald. Glazier
stated the Public Safety Committee recommended moving forward with the proposal so it
could be in effect with the new school year.
Ald. Soltysiak made a motion to recommend approval. Ald. Glazier seconded.
Motion Passed 3 in favor.
VOUCHER APPROVAL
Utility Vouchers (Water)
Ald. Soltysiak made a motion to approve Utility Vouchers (Water) in the amount of
$16,633.11. Ald. Kubacki seconded.
Motion Passed 3 in favor.
Utility Vouchers (Sewer)
Ald. Soltysiak made a motion to approve Utility Vouchers (Sewer) in the amount of
$47,031.33. Ald. Glazier seconded.
Motion Passed 3 in favor.
The total Utility Vouchers is $63,664.44.
Tax Fund Vouchers
Ald. Soltysiak made a motion to approve Tax Fund Vouchers in the amount of
$1,795.09. Ald. Kubacki seconded.
Motion Passed 3 in favor.
General Fund Vouchers
Ald. Soltysiak made a motion to approve General Fund Vouchers in the amount of
$364,827.29. Ald. Glazier seconded.
Motion Passed 3 in favor.
Wire Transfers
Ald. Soltysiak made a motion to approve Wire Transfers for Payroll Transmittals in
the amount of $356,328.66. Ald. Kubacki seconded.
Motion Passed 3 in favor.
FINANCE DIRECTOR’S REPORT
The Mayor acknowledged the second quarter information provided by the Director of Finance
and Administration.
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Ald. Kubacki made a motion to adjourn the meeting at 7:03 p.m. Ald. Glazier
seconded.
Motion Passed 3 in favor.