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FCM19810204FINANCE COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD FEBRUARY 4, 1981 The meeting was called to order by Chairman Gottfried at 7 30 P.M. Also present were Committee Members Weed and Radtke, Aldermen Knudser. and Salentine, Police Chief Scholz, Gerald Lee, Dr. Arlen Delp and Attorney Ann Meyerhofer and Mr. Robert Klenz. The following persons appeared to apply for Operator's License Colette Knapp Charlotte Hayden Kaete Herzberg Mary Wutke Dr. Arlen Delp and Ann Meyerhofer from the Firm of Quarles and Brady, appeared at the meeting to discuss with the committee Dr Delp's he can construct a medical clinic in the industrial park. The request that the city use industrial revenue bonds in order that committee reviewed a preliminary resolution indicating that the city would participate in industrial revenue bonds to a maximum of project be bid Dr Delp indicated he has been working with a specific $300,000 00 and a second resolution waiving the requirement that the architect and would like to be able to choose the several contractors who might be interested in the job rather than being forced to accept a bid from someone he or his architect did not know After consid- erable discussion, Ald. Radtke moved to recommend to the Common Council that they adopt Resolution #17-81 Seconded by Ald Weed. Motion carried. Ald. Weed moved to recommend to the Common Council adoption of Resolution #18-81 waiving public bidding requirements for Dr. Delp Seconded by Ald. Radtke Motion carried Mr. and Mrs Feldman appeared before the Finance Committee to discuss the recommendations of the Safety Committee that two cages be placed arrangements can be made to have them picked up After discussing in the police department garage in order that dogs can be held until the matter with the dog warden and Chief Scholz it was agreed that at her home. Concern was expressed that the possibility of unwanted if a cage is to be provided it should be provided for Mrs Feldman dogs being brought to the police garage would increase with the availability of cages at that location Ald. Radtke moved to authorize Motion carried the dog warden to purchase one large cage Seconded by Ald Weed. of the amount of heat being lost at city hall and suggestions as to Building Inspector Lee brought to the committee a comprehensive study what can be done to reduce that loss He reviewed BTU loss through for permission to get quotes from several companies in order that the ceiling, windows and block walls Building Inspector Lee asked a reasonably accurate estimate could be developed Ald Weed moved to authorize Building Inspector Lee to get quotes on the work neces- sary to reduce heat loss at city hall. Seconded by Ald Radtke Motion carried The committee discussed at length the Librarian's request to hire a CO-OP student to replace one that left in the latter part of November. Mayor Gottfried read to the committee the justification of the request prepared by Mr. Frederickson. Although the committee agreed that the use of a CO-OP student in the Library did free the Director and other employees from typing, etc. they felt that a realignment of duties could probably bring about the same results. Ald Radtke expressed his cc~cem that the Directcr zct spend a grost des1 cf .time typing. etc. Finally, the committee felt that during the year of 1981, when economy is so important, replacement of personnel should be discouraged unless absolutely necessary. I e e Finance Committee 2/4/81 - P. 2 0 " The committee acknowledge receipt of a comunication from Chief Scholz and his lieutenants requesting that salary negotiations with them be initiated as soon as possible. Mr Robert Cassert of Wolf Construction Co., appeared at the meeting to review the work left to be done on his contract for Bluhm Park. He indicated that the city presently holds $3,000.00 and that what little needs to be done would cost no more than $300 00. Ald. Radtke moved to approve the release of all but $500.00 which would be held Motion carried. in escrow until completion of the contract. Seconded by Ald. Weed. The committee reviewed the request of Dave Schreiber for additional while supervising the Bluhm Park contract. The committee noted that funding in the amount of $1,163.73 to cover costs they incurred the original statement which Schreiber provided for a $10,000.00 cost and that an additional cost of $900.00 was approved by the Park and Recreation Board when they added the asphalt parking lot to the contract. Ald. Radtke moved to send the matter back to the Park and Recreation Board for further review of the breakdown of the additional costs Seconded by Ald Weed Motion carried. The committee reviewed the final draft of the lease for the old city hall Ald Radtke moved to recommend to the Common Council 0 approval of the lease Seconded by Ald. Weed. Motion carried Building Inspector Lee advised the committee that Electrical Inspector Frank Kozlik has chosen to leave the city's employment and to return to his previous job Building Inspector Lee indicated that although he was not planning to request a replacement there would be times when he will have to request funds to cover the cost of inspecting the electrical work in buildings other than one or two family con- struction He indicated that Mr Kozlik had agreed to be available. Fir Lee also indicated that as the economy improved and construction increased he would then come to the Finance Committee and request that the vacated position be filled. The committee reviewed the vouchers in the amount of $207.236.05 Ald Weed moved to recommend approval of payment of same. Seconded by Ald Radtke. Motion carried Ald Knudsen reviewed with the committee a communication he had ment, Inc. Mayor Gottfried will provide members with copies of the received from an organization called Community Research and Manage- material. Ald Radtke moved to adjourn Seconded by Ald .... Weed Motion carried The meeting adjourned.