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FCM19770303FINANCE COMMITTEE - CITY OF MUSKEG0 MINUTES OF MEETING HELD MARCH 3, 1977 The meeting was called to order by Chairman Gottfried at 7.30 P.M. Also present were committee members Colburn, Dumke and Schaumberg. a Police Chief Kraus was also present. Operators Licenses: The committee interviewed the following persons who were applying for hlariana Henneberry William O'Connor Edward J. DeFouw Sandra Ircink Carol Havnen Ald. Schaumberg movedtijrecmerd ppvalof the above listed applicants. Seconded by Ald. Dumke, motion carried. Ald. Colburn moved to recommend approval of a "Gathering" Permit for St. Leonard's Home and School for 3/6/77. Seconded by Ald. Dumke, motion carried. Mr. Gordon Meggison and Mr. E. Brown, representing Parkland Mall appeared 0 parlor restaurant in the mall. They indicated to the committee that at the meeting with a Mr. and Mrs. Behnke to discuss plans for a pizza bids are being sought and that the necessary financing appears to be restaurant would be of great value in increasing the traffic and would feasible. Mr. Meggison indicated that plans for the inclusion of a help stimulate the interest of businesses to locate in the mall. Mr. He further indicated that the final arrangements for financing should Behnke indicated that they hoped to be in operation by July 1, 1977. be completed in about eight weeks. Mr. Martin Wojik, representing Citizens for Better Environment, appeared He reviewed the comments of the Better Business Bureau and pointed out to discuss their request for permission to convass the city for donations. several instances where there were errors. It was the committee's decision to make no recommendation until other communities which have been canvassed can be contacted by Chief Kraus. Mr. Steve Pischke, Parks and Recreation Director, appeared to discuss several problems he is experiencing. He indicated that the parttime high- school employee doing secretarial work in his office was not budgeted the secretary until the end of May. He requested that consideration be for and that his salary account would be short by $650.00 if he retained given to the transfer of sufficient funds to cover the shortage and further that the committee consider applying for a full time secretary under the CETA Program. Mr. Pischke reported to the committee that the cost of the truck he will be purchasing for the Parks and Recreation Department will be $10,220.00 which will leave a balance of $3,900.00 from the amount budgeted for in the capital budget for 1977. He requested that he be permitted to purchase an infield pro tractor for $3,291.75 and that he be permitted to repaint one of the existing recreational vehicles for $500.00 and that $39.00 be added to the amount originally budgeted for a two-way radio. e Mr. Pischke also discussed with the committee a proposal whereby work week rather than the present five. employees of the Parks and Recreation Department would work a 4-day Mr. Pischke also advised the committee that he plans to introduce two new summer programs at no cost to the city. The two programs are a soccer league and golf instructions. 0 0 Finance Committee March 3, 1977 Page 2 Chief Kraus appeared before the committee to request the transfer of $250.00 from the Contingency Fund which would help sponsor a joint New Berlin-Muskego Management Study Grant from the Wisconsin Council on Criminal Justice. Chief Kraus explained the grant would cost approximately $10,000.00 for which the City of Muskego and the City of New Berlin would be responsible for $250.00 each and the balance would be paid by the federal and state governments. He explained that the purpose of the grant is to determine the feasibility of developing a combined communication center which would handle all communication records for both cities. He also indicated that the project could include Big Bend and the Town of Vernon in later years. The committee noted that the combined services could eliminate the duplication of - equipment and would require less manpower. They also noted that if the study was acceptable and favorable another grant would be sought to implement the project. Chief Kraus also requested that Officer Meeks be permitted to attend a dangerous drug school to be held in Milwaukee. The committee noted that the cost would be minimal because there is 95% reimbursement by the state and federal government. 0 Chief Kraus also requested permission to sell outdated sirens and flash- ing lights to members of the Muskego Fire Departments. He suggested that the charge be $50.00 for sirens and $25.00 for lights. Chief Kraus advised the committee that he would be requesting permission purpose of purchasing photographic equipment for his department. to apply for a grant in the amount of approximately $1,200.00 for the Ald. Colburn moved, seconded by Ald. Dude to recommend to the Common Council that changes be permitted in the Parks and Recreation Capital Budget in order that they be permitted to purchase an infield pro tractor, paint an existing truck and cover the additional cost of the two-way radio. Motion carried. Ald. Schaumberg moved to defer action on the request to transfer funds Seconded by Ald. Colburn, motion carried. for the secretary and the request to institute a 4-day work week. Ald. Colburn moved to recommend to the Common Council that the city cooperate with the City of New Berlin in requesting a feasibility study berg, motion carried. for a proposed combined communication center. Seconded by Ald. Schaum- Ald. Dumke moved to approve the request to send an officer to a 2-week dangerous drug school being held in Milwaukee. Seconded by Ald. Colburn, motion carried. Ald. Colburn moved to authorize the sale of used sirens and lights to the fire departments. Seconded by Ald. Schaumberg, motion carried. The equipment be made by the fire chiefs. committee suggested that the method of determining who will receive the Ald. Colburn moved to recommend to the Common Council approval of necessary department. Seconded by Ald. Dumke, motion carried. Ald. Schaumberg moved to recommend approval of sewer utility vouchers in the amount of $31,762.79. Seconded by Ald. Colburn, motion carried. e contracts for the maintenance of the four IBM typewriters at the police Finance Committee March 3, 1977 Page 3. Mayor Gottfried reported that once construction of the police building gets underway insurance will have to be provided to cover loss by fire, theft, theft, vandalism, wind, etc. Ald. Colburn moved to purchase fire and extended coverage and all-risk insurance at a cost of $954.00 per year. Seconded by Ald. Schaumberg, motion carried. The committee noted that the actual cost would be pro- rated depending on the length of time it takes to complete the building. Mayor Gottfried reported that specifications for completion of the lower level of the city hall are ready for bidding. He indicated that the installation of acoustical tile, the electrical work, painting and carpentry work will be done by city employees. Ald. Schaumberg moved to recommend to the Common Council authorization ,to advertise for bids. Seconded by Ald. Colburn, motion carried. Ald. Schaumberg moved to authorize Building Inspector Lee to purchase the necessary materials in order that construction of the partitions can begin immediately. Seconded by Ald. Colburn, motion carried. The committee discussed the need to resolve the problem relating to being on private property. It was the committee's decision to advise the city parking lot and fire escape serving Jensen Park building City Attorney Buckley to negotiate with the owner's attorney regarding the matter. Ald. Schaumberg moved to approve payment of 50% of the cost ($16.30) for the repair of plumbing in the former city hall building. Seconded by Ald. Colburn, motion carried. The committee reviewed a request from the Library for a transfer of maintenance to Account #580.047, non-print materials. The committee funds in the amount of $36.00 from Account #580.056, equipment noted that the additional cost involved purchase of microfiche material and that the librarian has indicated no further purchases are contemplated from the #580.047 account. Ald. Colburn moved to approve the request. Seconded by Ald. Schaumberg, motion carried. Mayor Gottfried reviewed with the committee the grievance filed by Mrs. Marvelyn Pufall. Ald. Schaumberg moved to authorize Mr. John Swain, representative of the city's negotiating firm to settle the grievance. Seconded by Ald. Colburn, motion carried. Mayor Gottfried advised the committee that the city has received an "A" rating from the Moody Rating Bureau. The committee reviewed a report from the Waukesha County Health Department regarding code violations at one of the city's licensed establishments. The committee reviewed communications from its auditing firm of Connelly, Sprague, McDonald & Co. establishing the procedures and items to be covered in the auditing of the city's finances, the District. Ald. Schaumberg moved to recommend to the Common Council sewer utility and the Little Muskego Lake Protection and Rehabilitation approval of the agreement. Seconded by Ald. Colburn, motion carried. Ald. Schaumberg moved to recommend to the Common Council-release of- the surveyor's bond for Hale Park Meadows. Seconded by Ald. Colburn, motion carried. The committee reviewed the financial statements for the city's general fund and the sanitary district. Same placed on file. Ald. Schaumberg moved to adjourn, seconded by Ald. Colburn, motion carried. The meeting adjourned at 9:45 P.M. ~ - .. Respectfully submitted, Paul J. Schaumberg, Sec'y. je