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COMMON COUNCIL Minutes - 8/27/2013 Approved CITY OF MUSKEGO COMMON COUNCIL MINUTES August 27, 2013 7:30 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 7:35 pm. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present were Ald. Madden, Kubacki, Soltysiak, Glazier, Borgman, Hammel and Wolfe, Director of Finance and Administration Mueller and Deputy Clerk Blenski. STATEMENT OF PUBLIC NOTICE Ms. Blenski stated that the meeting was properly noticed with the Open Meeting Laws. COMMUNICATIONS FROM THE MAYOR'S OFFICE Reso. #073-2013 Honoring City of Muskego Eagle Scout Ryan Kopp Ald. Glazier made a motion to approve Reso. #073-2013 Honoring City of Muskego Eagle Scout Ryan Kopp. Ald. Soltysiak seconded. Motion Passed 7 in favor. Mayor Chiaverotti presented the resolution to Ryan who spoke briefly about his service project. PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to two minutes per speaker per agenda item. There will be no discussion by/with the Common Council during Public Comment. No one registered to speak. CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Council member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. Reso. #064 was removed because the item was forwarded to the Committee of the Whole to be reviewed with other Parks & Recreation Capital expenditures. Ald. Borgman made a motion to approve the remaining items under the Consent Agenda. Ald. Kubacki seconded. Motion Passed 7 in favor. Approval of Operators’ Licenses Common Council Minutes – August 13, 2013 Operators’ Licenses for Thomas Bilitz (Temporary), Matthew Boyd, Elizabeth Chaulklin, Lori Decker, Rachel Lang, Marina Mielke, Jessica Palubicki, Erin Udell, Kim Weigold and Barbara Wittenberg. Reso. #064-2013 Award of Bid – Racine Avenue Recreation Trail Reso. #064 was removed from the consent agenda. Reso. #068-2013 Resolution of Eligibility for Exemption from the County Library Tax Levy for 2014 Reso. #069-2013 City of Muskego Purchasing Policy Reso. #070-2013 Approval of Development Agreement for Belle Chasse Phase #2 (North) Reso. #071-2013 Establishing Traffic Regulations (Only Farm Equipment - Laura Lane) Reso. #072-2013 Approval of Willow Glen Developer’s Agreement *Reso. #075-2013 Approval to Repair or Reconstruct Berms at the Muskego Firing Range UNFINISHED BUSINESS Ord. #1375 An Ordinance to Amend Chapter 13, Section 13.01 (3) 3., of the Municipal Code City of Muskego (Dog Fancier). Second Reading. Ald. Glazier made a motion to approve. Ald. Kubacki seconded. Motion Failed 0 in favor 7 opposed. Ald. Soltysiak did not support the inspection required by the proposed ordinance. Discussion ensued regarding whether or not the City should eliminate the permit. Ald. Glazier recommended that a new ordinance be drafted for discussion at the next Finance Committee meeting. Ord. #1376 An Ordinance to Amend Chapter 1, Section 1.09 (1), of the Municipal Code of the City of Muskego (Polling Places). Second Reading. Ald. Kubacki made a motion to approve. Ald. Glazier seconded. Motion Passed 7 in favor. NEW BUSINESS Reso. #074-2013 Resolution to Adopt an Employee Handbook for the City of Muskego Ald. Glazier made a motion to approve. Ald. Kubacki seconded. Ald. Soltysiak made a motion to amend as follows: change the front cover page to read Employment Policy Handbook and note that it will be updated to reflect law changes and policy changes as established by the Common Council and change the Guide for Non-Represented Employee Performance Evaluation form in Section 10.4 (Sample Forms) to reflect the following Merit Reward ranges - Satisfactory 1.00% - 2.00%, Good 2.00% - 3.00%, Excellent 3.00% - 4.00% with the caveat that the percentages will be determined annually by the Common Council. Ald. Wolfe seconded. Atty. Sarah Platt was present on behalf of Labor Attorney James Korom of von Briesen & Roper S.C. Ms. Platt gave an overview of the draft Employee Handbook: • The handbook is designed to be a comprehensive policy for all human resource issues.• It will be updated on an ongoing basis to comply with changes in the law.• Excerpts of the handbook will be provided to employees and new hires as an orientation manual.• Employees will be able to access the handbook from the City of Muskego’s Intranet. • She recommended that the complete version be titled, “Employment Policies Handbook” to differentiate it from the orientation manual.• She also recommended adding language to the cover page indicating that the handbook will be updated periodically to conform with laws as changes are made. • She also recommended changing the Guide for Non-Represented Employee Performance Evaluation form in Section 10.4, to define the percentage ranges in the Merit Reward section. This would eliminate any potential discrimination claims. Ald. Soltysiak noted that the percentage ranges were changed because the Council cannot guarantee that a merit increase will be able to be awarded every year. Mayor Chiaverotti noted that the City currently has a pay for performance plan in place. The annual percentage is always contingent on what the budget can support. The Mayor thanked Atty. Platt. She also recognized Ms. Mueller for all of her efforts in the past year to develop the handbook. Motion Passed 7 in favor. Motion Passed 7 in favor. Reso. #074-2013, as amended and adopted. The Mayor thanked Atty. Platt. She also recognized Ms. Mueller for all of her efforts in the past year to develop the handbook. POSSIBLE RECONSIDERATION Reso. #066-2013 Approval of Police Department Security for Special Events at Muskego High School Ald. Borgman made a motion to approve. Ald. Wolfe seconded. Motion Failed 0 in favor 7 opposed. REVIEW OF COMMITTEE REPORTS Parks and Recreation Board – July 8, 2013 Public Works Committee – July 15, 2013 Finance Committee – July 23, 2013 Community Development Authority – May 21, 2013 VOUCHER APPROVAL Approval of General Vouchers Approval of Tax Checks Approval of Utility Vouchers Approval of Wire Transfers Utility Vouchers Ald. Soltysiak made a motion to approve payment of Utility Vouchers in the amount of $52,415.92. Ald. Wolfe seconded. Motion Passed 7 in favor. General Fund Vouchers Ald. Soltysiak made a motion to approve payment of General Fund Vouchers in the amount of $327,233.02. Ald. Kubacki seconded. Motion Passed 7 in favor. Wire Transfers for Debt Service Ald. Soltysiak made a motion to approve payment of Wire Transfers for Debt Service in the amount of $41,257.50. Ald. Soltysiak seconded. Motion Passed 7 in favor. Wire Transfers for Payroll Transmittals Ald. Soltysiak made a motion to approve payment Wire Transfers for Payroll Transmittals in the amount of $301,398.16. Ald. Glazier seconded. Motion Passed 7 in favor. CITY OFFICIALS' REPORTS September Calendar: http://www.cityofmuskego.org/Calendar.aspx COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Mayor thanked all the organizations for their participation in the Muskego Festival for the past 26 years. FUTURE AGENDA ITEMS None. ADJOURNMENT Ald. Soltysiak made a motion to adjourn. Ald. Kubacki seconded. Motion Passed 7 in favor.