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CCM20050412 COMMON COUNCIL - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD APRIL 12, 2005 The meeting was called to order at 7:33 PM by Mayor Slocomb. Also present were Ald. Salentine, Borgman, Buckmaster, Madden, Melcher, Patterson and Schroeder, City Attorney Molter, Interim Plan Director Muenkel, Clerk-Treasurer Moyer and Deputy Clerk Blenski. Those present recited the Pledge of Allegiance. The Clerk stated the meeting was noticed in accordance with the open meeting law on 4/8/2005. The Clerk- Treasurer read the closed session notice regarding potential land acquisitions. The Mayor stated the other closed session noted on the agenda was not needed. APPROVAL OF MINUTES Salentine moved for approval of the 3/22/2005 and 3/29/2005 minutes. Borgman seconded; motion carried. ACCEPTANCE AND REVIEW OF COMMITTEE REPORTS Salentine moved for acceptance of the 4/6/2005 and 4/12/2005 Finance Committee minutes. Madden seconded. Patterson moved for individual consideration of the Plan Department Job Descriptions paragraph (4/6 minutes). Schroeder seconded; motion carried. Patterson expressed concern about the points for the Plan Secretary position changing. He believes all the job duties were taken into consideration when the points for the position were determined. Salentine stated the position has not been reviewed since 1996. It was suggested in the past that the position should be upgraded and become nonrepresented. We charged the department heads with annually bringing forward any changes. The department head has now brought this forward and we shouldn’t micromanage. Patterson stated the department heads have been charged with making recommendations; they are not given the authority to arbitrarily make changes. Salentine stated this was not done on a whim by the department head. In addition to the department head, the Mayor, Clerk-Treasurer and Cathie Anderson reviewed this and they all agreed on the points. Patterson stated he is not sure if everyone understands the existing system; he is not saying the points shouldn’t be changed. We have to make sure the change is appropriate and fair. Schroeder stated the problem is that all the people reviewing and making determinations regarding the point system have not been trained. He is asking for deferral until the aldermen and staff receive training. Schroeder stated his second concern is that the recommendation was initially to increase the Authority and Responsibility from 61 to 70 and then re-evaluated to increase it from 61 to 81. However, the change in Problem Resolution from 53 to 61 was never formally requested. Salentine clarified that the motion that passed (at the 4/6 meeting) was to increase the Authority and Responsibility to 81; the Problem Resolution component was not addressed. Schroeder again asked that this be deferred until training is received and the issue can be better scrutinized. Mr. Muenkel clarified that changes were made to the job description and the position was re-evaluated. Salentine called for the question. Madden seconded. Motion carried 5 in favor and Patterson and Schroeder voting “no.” Salentine moved to accept the paragraph. Madden seconded. Schroeder stated he is looking at the big picture; he is talking about the system being consistent. Have people become educated and then adjust points. It is his understanding that the change to this position would not become effective until January 1, 2006. Why not have people trained in the interim? Discussion took place regarding the effective date. Common Council Minutes Page 2 April 12, 2005 Mayor Slocomb stated the change would be presented to the union and has to be negotiated. Schroeder stated back in March of 2004, the points were adjusted for the deputy treasurer position and the employee has not received any increase in compensation because the 2004-2005 contract is still being negotiated. Schroeder stated approving this now would result in other employees requesting adjustments. Buckmaster supports the proposed change because the Mayor and staff that reviewed it are comfortable with it. Schroeder moved to defer this item until after overview training occurs with department heads and aldermen. Patterson seconded. Motion defeated with 5 voting against and Patterson and Schroeder voting “yes.” Motion to accept paragraph passed 5 in favor and Patterson and Schroeder voting “no.” Motion to accept remainder of the 4/6/2005 Finance Committee minutes passed 6 in favor and Schroeder voting “no.” Melcher moved for acceptance of the 3/21/2005 Public Utilities Committee minutes and requested that they reflect he was excused. Schroeder seconded; motion carried. Minutes of the 3/10/2005 Teen Advisory Board were received and placed on file. NEW BUSINESS Reso. #066-2005 - Honoring City of Muskego Eagle Scout Scott McGregor. Schroeder moved for adoption. Salentine seconded. Motion carried 7-0. Mayor Slocomb presented the resolution to Scott who talked about the specifics of his Eagle Scout project. OLD BUSINESS Reso. #058-2005 - Approval of Continuation of Police Liaison Officer Program. On the floor, deferred 3/22/2005. Schroeder stated he has received positive feedback about the program. Both safety and conduct in the schools has improved. When the program was initially implemented, a liaison officer spent approximately 5 hours at school. Now he believes the time has increased. He requested the percentage paid by each entity be re-evaluated by the Mayor-Elect and a representative of the School District. It is his recommendation that the School District pay 63% and the City pay 37% (which is equivalent of 1,300 hours, an estimate of the time the officers spend in the schools). Motion carried 7-0. Ord. #1190 - An Ordinance to Amend the Zoning Map and the 2010 Comprehensive Plan of the City of Muskego (A to RS-2/OPD - Towne Realty/Woodland Creek Addition 1). On the floor, deferred 3/22/2005. Buckmaster moved to defer. Schroeder seconded; motion carried. Ord. #1191 - An Ordinance to Amend the Zoning Map of the City of Muskego to Include the OWP Wellhead Protection Overlay District (Champions Village Subdivision). Second Reading. Melcher moved for adoption. Salentine seconded. Buckmaster moved to defer. Salentine seconded; motion carried. Common Council Minutes Page 3 April 12, 2005 NEW BUSINESS (Continued) Reso. #067-2005 - Award of Bid - Police Department Generator. Salentine moved for adoption. Borgman seconded. Mayor Slocomb stated bids were received for a 150 kW generator with alternate bids for a 125 kW unit. The Finance Committee recommended the low bid submitted by Hogen Electric in the amount of $50,973.60 be accepted for a 125 kW generator. Salentine moved to amend the resolution to include the language recommended by Atty. Molter to reflect that the bid for the 125kW generator is accepted. Borgman seconded; motion carried. Reso. #067-2005, as amended, adopted 6 in favor and Schroeder voting “no.” Reso. #068-2005 - Resolution to Authorize the Illumination of the Outdoor Recreational Facilities at the Muskego High School Athletic Fields (American Cancer Society Relay for Life). Salentine moved for adoption. Patterson seconded. Schroeder noted letters to surrounding neighbors were sent out. He has not received any negative feedback regarding the event. Motion carried 7-0. Reso. #069-2005 - Approval of Beverage Agreement between PepsiAmericas, Inc. and the City of Muskego. Schroeder moved for adoption. Salentine seconded. Mayor Slocomb stated the language in the agreement needs to be finalized. Salentine moved to amend to include that the approval is contingent upon the Mayor’s review and approval of the final document. Schroeder seconded; motion carried. Reso. #069- 2005, as amended, adopted 7-0. Ord. #1192 - An Ordinance to Amend Chapter 37 to Repeal Section 37.06 and Amend Chapter 1, Section 1.05 (9) of the Municipal Code of the City of Muskego (Urban Forestry Committee/Conservation Commission). First Reading. Mayor Slocomb stated the Urban Forestry Committee has experienced problems with not having a quorum. The proposed ordinance would eliminate the Urban Forestry Committee and increase the membership of the Conservation Commission from 5 to 7. The City’s Urban Forester has recommended the proposed change. Mr. Muenkel stated both groups deal with issues that are interrelated. The Conservation Commission has been meeting regularly and it is anticipated that two of the active members of the Urban Forestry Committee will be appointed to serve on the Conservation Commission. Ord. #1193 - An Ordinance to Amend Chapter 2, Section 2.09, of the Municipal Code of the City of Muskego (Committees). Patterson moved to suspend the rules so the ordinance would be in effect by the next regular Common Council meeting when appointments are typically made. Salentine seconded; motion carried. Second Reading. Patterson moved for adoption. Salentine seconded. Motion carried 7-0. LICENSES Salentine moved for approval of an Operator’s License for Nancy Kerns, Tommie Lee Petersen, Robert Sytsmas, Jr. and Stacey Meinen. Schroeder seconded; motion carried. Salentine moved for approval of a Temporary Class “B” (Beer) and Temporary “Class B” (Wine) license for St. Leonard for April 16, 2005. Schroeder seconded; motion carried. Common Council Minutes Page 4 April 12, 2005 VOUCHER APPROVAL Salentine moved for approval of payment of General Vouchers in the amount of $471,813.09. Schroeder seconded. Motion carried 7-0. Schroeder moved for approval of payment of Utility Vouchers in the amount of $85,476.94. Patterson seconded. Motion carried 7-0. Salentine moved for approval of Tax Checks in the amount $539,913.95. Schroeder seconded. Motion carried 7-0. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Schroeder clarified his recommendation regarding the school liaison agreement. Discussion took place regarding Mayor Elect Damaske being present for the closed session. Atty. Molter stated it was not appropriate as he is not a City official at this time. Melcher moved to convene into closed session at 9:04 PM. Madden seconded. Motion carried 6 in favor and Buckmaster voting “no.” The City Attorney, Clerk-Treasurer and Deputy were dismissed. Salentine moved to reconvene into open session at 9:50 PM. Madden seconded; motion carried. Salentine moved to adjourn at 9:50 PM. Madden seconded; motion carried. (Minutes taken and transcribed by J. Blenski.) Respectfully submitted, Janice Moyer, CMC, CMTW Clerk-Treasurer