CCM20041214
COMMON COUNCIL - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD DECEMBER 14, 2004
The meeting was called to order at 8:20 by Mayor Slocomb. Also present were Ald.
Salentine, Buckmaster, Borgman, Melcher and Schroeder, City Attorney Molter, Clerk-
Treasurer Moyer, Engineering/Building Inspection Director McMullen, Finance Director
Gunderson, and Deputy Clerk Blenski. Ald. Madden and Patterson were excused.
Those present recited the Pledge of Allegiance. The Clerk stated the meeting was
noticed in accordance with the open meeting law on 12/10/2004 and as amended on
12/13/2004.
APPROVAL OF MINUTES
Salentine moved for approval of the 11/23/2004 minutes. Borgman seconded. Melcher
requested correction to note that his absence was excused. Motion to approve the
minutes as corrected carried.
ACCEPTANCE AND REVIEW OF COMMITTEE REPORTS
Salentine moved for acceptance of the 12/8/2004 and 12/14/2004 Finance Committee
minutes. Schroeder seconded; motion carried.
Minutes of the 12/7/2004 Plan Commission, 11/18/2004 Teen Advisory Board,
12/6/2004 Conservation Commission and 11/17/2004 Library Board were received and
placed on file.
Borgman moved to convene into closed session pursuant to 19.85(1)(e) Wis. Statutes.
Deliberating or negotiating the purchase of public properties, the investing of public
funds, or conducting other specified public business, whenever competitive or
bargaining reasons require a closed session; more specifically negotiations regarding
the Intermunicipal Agreement with the City of New Berlin for the Tess Corners Creek
North Drainage Basin. Buckmaster seconded. Motion carried 5-0. The Clerk and
Deputy were not present for closed session.
Salentine moved to convene into open session. Melcher seconded; motion carried.
OLD BUSINESS
Reso. #189-2004 - Approval of Intermunicipal Agreement Between the City of Muskego
and the City of New Berlin for the Construction of the Tess Corners Creek North
Drainage Basin, on the floor, deferred 11/23/2004. Buckmaster moved to amend to add
“prior to execution including number of days in Paragraph No. 1” at the end of the first
BE IT FURTHER RESOLVED section and “contingent on the City of New Berlin
approving the same Agreement at its December 14, 2004 Common Council meeting” at
the end of the BE IT RESOLVED section and removing the word “lease” and adding “if
the above contingency is satisfied” at the end of the last BE IT FURTHER RESOLVED.
Salentine seconded; motion carried. Reso. #189-2004, as amended, adopted 5-0.
Reso. #190-2004 - Approval of Lease with Waukesha County for the Tess Corners
Municipal Parking Lot, on the floor, deferred 11/23/2004. Salentine moved to amend
the Agreement as revised with red and blue markings. Borgman seconded; motion
carried. Reso. #190-2004, as amended, adopted 5-0.
Common Council Minutes Page 2
December 14, 2004
Ord. #1185 - An Ordinance to Amend the Zoning Map of the City of Muskego (Dumke -
B-4 to R-3). Second Reading. Salentine moved for adoption. Buckmaster seconded.
Motion carried 5-0.
NEW BUSINESS
Reso. #203-2004 - Approval of Certified Survey Map - Paepke. Buckmaster moved for
adoption. Salentine seconded. Outlot 2 as depicted on the map is the property the City
intends to purchase. Motion carried 5-0.
Reso. #204-2004 - Award of Bid - Big Muskego Lake Fish Barrier Structure. Salentine
moved for adoption. Schroeder seconded. Motion carried 5-0.
Reso. #205-2004 - Resolution to Establish Fees for Rescue Service. Salentine moved
for adoption. Schroeder seconded. Schroeder requested an explanation of the different
levels of service provided by Tess Corners. Motion carried 5-0.
Reso. #206-2004 - Approval of Carriers for the City’s Insurance for 2005. Salentine
moved for adoption. Schroeder seconded. Schroeder noted for the record that the City
should request competitive bids next year for all its insurance coverage except Workers’
Comp. Motion carried 5-0.
Reso. #207-2004 - Authorizing Cancellation of Certain Uncollectible Accounts
Receivable (Rescue). Salentine moved for adoption. Schroeder seconded. Motion
carried 5-0.
Reso. #208-2004 - Resolution to Amend the Business Credit Card Policy. Salentine
moved for adoption. Buckmaster seconded. The Mayor explained that the proposed
amendment would allow the issuance of additional credit cards with a $1,000 limit to
nondepartment head employees with the Mayor’s approval. Buckmaster stated he did
not have a problem with that. However, he objects to existing sections of the policy that
allow credit cards to be used for travel. Expenses should be paid by the employee and
then reimbursed. He believes the card should only be used to purchase material items
needed for the City for day-to-day operations. The Mayor noted that some employees
might not have the funds to pay for City travel expenses and wait for reimbursement.
Schroeder noted his issues with the policy. He does not approve of using the credit
card for non City business. In addition, he opposes the proposed amendment and does
not want any additional cards to be issued. Melcher stated he agreed with Schroeder.
Schroeder noted that purchase orders could be used when employees travel.
Schroeder moved to amend Paragraph 5 on Page 2 of the policy to read “Non City
business charges are not to be made on City business cards.” Melcher seconded. The
Mayor raised the question as to what the consequence was if an employee did use the
card for non City business, which could happen accidentally. Finance Director
Gunderson explained that the provision was included in the policy for an employee who
may travel on City business with family members. In that case, the cost of the hotel
room would be placed on the City credit card with the employee reimbursing the City for
the difference between a single and double room. Ms. Gunderson further noted that
she and the Mayor were working on a Travel Policy, which may answer some of the
Council’s concerns. Schroeder reiterated that he has a concern with additional cards
being issued. It can be difficult to tell what the card was used for when reviewing
Common Council Minutes Page 3
December 14, 2004
vouchers. Buckmaster stated there are other ways to pay for travel expenses besides a
credit card. Schroeder asked if the issue should be deferred and send back to the
Finance Committee until the Travel Policy is brought forward, which would probably
address some of his concerns. Schroeder rescinded his motion to amend. Melcher
agreed. Salentine moved to defer. Motion died for lack of a second. Buckmaster
requested that the Committee still review the Business Credit Card Policy and consider
making changes. Schroeder moved to defer and send the issue back to the Finance
Committee. Buckmaster seconded; motion carried.
Reso. #209-2004 - Intent to Accept Improvements to Qualify for General Transportation
Aids. Salentine moved for adoption. Borgman seconded. Motion carried 5-0.
Reso. #210-2004 - Nomination of Election Officials by Mayor of the City of Muskego.
Buckmaster moved for adoption. Melcher seconded. Motion carried 5-0.
Ord. #1186 - An Ordinance to Amend Chapters 1, 2, 17, 18 and 41 of the Municipal Code of
the City of Muskego. First Reading.
LICENSES
Salentine moved for approval of a regular Operator’s license for Mark Sprott and Hilarie
Wodziak. Schroeder seconded; motion carried.
VOUCHER APPROVAL
Salentine moved for approval of payment of General Vouchers in the amount of
$699,179.35. Schroeder seconded. Motion carried 5-0. Schroeder moved for approval
of payment of Utility Vouchers in the amount of $66,153.05. Buckmaster seconded.
Motion carried 5-0. Salentine moved for approval of Tax Checks in the amount
$8,121.94. Schroeder seconded. Motion carried 5-0.
CITY OFFICIALS’ REPORT
The January calendar was reviewed.
Attorney Molter was dismissed at 10:41. pm.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Discuss Replacement of Finance Director
The Mayor stated he would like to place an ad to fill the position as soon as possible.
Schroeder said it would be prudent to have a Committee of the Whole meeting before
that. Mayor Slocomb asked if there were any specific thoughts the Council wanted to
explore. Buckmaster stated some ideas have been discussed in the past. He is not
prepared to discuss anything specific at this time. The consensus was to hold a special
COW meeting on January 20, 2005 at 7:00 pm.
Mayor Slocomb extended wishes for a happy and safe holiday.
ADJOURNMENT
Buckmaster moved to adjourn at 10:49 pm. Schroeder seconded; motion carried.
Common Council Minutes Page 4
December 14, 2004
(Minutes taken and transcribed by J. Blenski.)
Respectfully submitted,
Janice Moyer, CMC, CMTW
Clerk-Treasurer